Executive Assistant Administrative

Carol A. Verhulst

Deer Park, IL ***** 847-***-**** *********@*****.*** linkedin.com/in/carol-verhulst/

EXECUTIVE ASSISTANT

Self-motivated, proactive, and adaptable professional with hands-on experience supporting the changing needs of executive leaders. Poised in high-pressure, fast-paced business environments, equipped with exceptional verbal and written communication skills with the knowledge to promote open relationships while maintaining confidentiality. Thrives in collaborative environments with an ability to navigate ever-changing executive needs.

AREAS OF EXPERTISE

C-Level Executive Support Calendaring Concur Email Management Video Conferencing Meeting & Event Planning MS Office Word Excel Outlook Domestic & International Travel Arrangements Expense Reports Inbox Management Executive Advisement Drafting Correspondence Team Management

Managing Finances Budget Reporting

.

PROFESSIONAL EXPERIENCE

AbbVie, Mettawa, IL July 2024 - Present

Senior Administrative Assistant to VP, Ethics & Compliance Officer

Global Therapeutics

Provide Administrative Support for the VP and direct reports.

•Coordinated international and domestic travel plans.

•Executed heavy calendar management, appointment, and meeting coordination.

•Orchestrated event and team building events, sales meetings, conventions and congresses.

•Managed expense reports review and approval.

•Created and managed various communication lists.

•Created organizational charts, flow charts and document management

Novartis Gene Therapies, Bannockburn, IL April 2020 – July 2024

Executive Assistant to US Commercial General Manager, VP of Global Marketing,

VP Global Government Affairs & Executive Director Head of People Organization,

Sr. Portfolio Strategy Director June 2021 – Present

Executive Assistant to SVP Chief Business Officer, August 2020 - September 2021

Contractor Executive Assistant to SVP Chief Business Officer Randstad April 2020 - August 2020

Provided Administrative Support for the SVP Chief Business Officer, US Commercial

General Manager, VP Global Marketing, VP Global Commercial Analytics, Sr. Portfolio

Strategy & Comm. Operations, Executive Director People & Organization and

team members.

•Coordinated international and domestic travel plans.

•Served as a personal assistant for C-Level executives.

•Performed on-boarding/off boarding for all new employees.

•Executed heavy calendar management, appointment, and meeting coordination.

•Orchestrated event and team building events, sales meetings, conventions and congresses.

•Managed expense reports review and approval.

•Created and managed various communication lists.

•Designed and coordinated various surveys.

•Created organizational charts, flow charts and document management.

Carol A. Verhulst *********@*****.*** Page Two

Pharmedium, Lake Forest, IL July 2019 - April 2020

Executive Administrative Assistant

Provided Administrative Support VP Sales, VP IT and VP Marketing and team members.

•On-Boarding for all New Employees.

•Heavy Calendar Management/Appointment/Meeting Coordinator.

•Corporate Travel including Domestic and International.

•Event Coordinator/Planning/Catering.

•Expense Reports for Executive Team.

•Document Management.

•Oversaw eProcurement, Requisitions, Invoicing and Expense.

•Managed our Customer Visit Program to our Manufacturing Facilities.

•Office Supplies, Computer Supplies and Materials for Trade Show.

Kempersports, Northbrook, IL July 2018 - June 2019

Executive Administrative/Personal Assistant to Chairman

Administrative Support for President/Owner and Family.

•Heavy Calendar Management/Expense Reports.

•Manage Family Charitable Foundation.

•Domestic and International Travel

JP Morgan Private Bank, Northbrook, IL May 2015 - June 2018

Senior Executive Administrative Assistant

Administrative Support for 12 Financial Advisors.

•Heavy Calendar Management/Appointment/Meeting Coordinator.

•Event Coordinator/Planning/Catering.

•Event Tracking and Cost Analysis.

•Manages Client Service Center.

•Expense Report Processing in Concur and Travel.

•Corporate Ticket Management for Client Events/Entertainment.

•Data Analysis.

Wm. M. Meyer & Sons, Inc., Libertyville, IL August 2011 - November 2014

Executive Administrative Assistant/Personal Assistant to CEO

Provided direct support to corporate executives and board members.

•Corporate Events, Team Building Events, Sales Meetings and Trade Shows.

•Reviewed, prioritized, and acted upon all incoming communication for executives for calendar, emails, external and internal correspondence.

•Prepared complex documents, presentations, proposals, and newsletters.

•Arranged all international and domestic travel.

•Provided personal assistance to CEO, immediate family members and managed offsite properties of family business.

•Purchased corporate supplies, negotiated contracts with vendors to reduce costs by 10% annually for two consecutive years.

EDUCATION AND TRAINING

Bachelor of Science (BS) in Biology

North Park University, Chicago, IL

Nuclear Medicine Technology Certification

Triton College, River Grove, IL

Contact this candidate