Administrative Assistant Project Management
Resume:
CARLA GUMS
******@*****.***
OBJECTIVE: ADMINISTRATIVE ASSISTANT
QUALIFICATIONS
Highly organized, detailed oriented professional with 10+ years’ experience providing thorough and skillful project coordination, administrative and logistical support to Senior Executives, small business owners and other clients.
Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals; excellent computer skills (MS Office Suite, Ariba, NIKU, Google Docs/Calendar).
CORE COMPETENCIES
Assistant to Executive Leadership
Contract Management
Calendar Scheduling/Management
SAP
Program and Project Management
Policy & Procedure Compliance
Invoice Coding
Event Planning and Logistics
Procurement Using Ariba
Google Docs/Calendar
On/Off Boarding Employees
Timekeeping using NIKU
PROFESSIONAL EXPERIENCE
AMPCUS INC – Admin Clerk Consulting @ PG&E. (Remote) 10/2021 - Present
Schedule meetings and managing a Sr. Directors calendar using Outlook.
Process contract management tasks in the Ariba system.
Process onboarding tasks for external contractors.
On and off-boarding contractors via Fieldglass.
Enter monthly accruals into SAP.
AJILON PROFESSIONAL STAFFING – (Remote) 03/2021 - 09/2021
Assisted with Policy document processing and transfer into CSBA's new proprietary document sharing system.
Migrated old school district policies into the new system and reformatted documents according to new guidelines.
Formatted and edited documents within a document sharing database.
RGM KRAMER, INC. - (Concord, CA) 10/2019 - 03/2020
Answered phones, checked the company’s main mailbox, and directed all incoming calls.
Provided administrative support to the Operations Manager and Controller.
Scanned, copied, and filed documents.
Compiled proposals for potential new business opportunities.
PACIFIC INTERWEST BUILDING CONSULTANTS – (Walnut Creek, CA) 03/2019 - 10/2019
Managed the front desk reception area, checked the company’s main mailbox, and directed all incoming calls.
Entered data into custom inspection reporting software (Qtech).
Followed up with clients, inspectors, and others for project information.
Obtained, distributed, organized, and archived project-related information such as architectural plans, reports, specifications, project data, and sequence sheets.
AJILON PROFESSIONAL STAFFING (San Ramon & Oakland, CA) 09/2018 - 3/2019
Scheduling meetings typed technical reports and letters and ordered supplies for an engineering firm.
Processed invoices for various vendors.
Updated tracking reports using Excel and SharePoint.
ELITE DELIVERY (BENICIA, CA) 07/2018 - 09/2018
Scheduled furniture deliveries as a third-party high-end furniture delivery company.
Answered inbound calls from customers, designers, and suppliers.
Processed online orders and weekly deliveries.
CSR/ADMINISTRATIVE COORDINATOR - OfficeTeam (Concord, CA) 03/2018 - 07/2018
Answered inbound calls from members about upcoming events, ticket purchases, and prices.
Processed online orders and mailed confirmation letters and tickets to the members.
Reconciled daily ticket sales.
INTAKE COORDINATOR - Randstad Staffing (Pleasant Hill, CA) 08/2017 - 02/2018
Scheduled initial visits/appointments for new clients.
Entered data into Salesforce.
Entered essential authorization information into company billing and service initiation systems.
Worked within the internal data systems, processing assessments, and scheduling the initial on-boarding of clients to providers.
Delivered confirmation of authorization documentation to regional treatment teams.
ADMINISTRATIVE ASSISTANT - Noble Star Insurance Services (Vallejo, CA) 06/2016 - 05/2017
Supported an Independent Allstate Agent and her staff.
Prepared payroll and billing for two offices.
Managed calendar and email.
Provided customer service, and processed payments and policy changes.
Greeted and interacted with clients and other visitors.
ADMINISTRATIVE ASSISTANT - Autodesk (San Rafael, CA) 02/2012 - 04/2016
Supported by an Executive Director, sales team of five directors, and team members.
Arranged travel and accommodation (international & domestic).
Processed and submitted expenses, including reconciliation of corporate card and credit
accounts using Concur.
Coordinated event planning & coordination for senior team meetings, such as quarterly business
reviews and other ancillary team meetings.
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