Document Controller
Resume:
OBJECTIVE
Seeking a responsible and challenging position to utilize my expertise and
experience with a progressive organization. Having a total of 19 years’ work experience in the field as a Document Controller, Administration, Project Support and Quality Assurance Engineer.
EXPERIENCE
KEO International Consultants, Doha Qatar
April 2013 to Present
Client: Katara / Al Ghanem
Project: Development of Katara Cultural Village / Westin Hotel and Ghanem Apartments
DOCUMENT CONTROLLER
• Responsible for developing, maintaining and implementing an effective Document Control System that can adapt in the complex operations for storage, distribution and archiving of construction related documentation in the project based on ISO Standards and within the Business Management System (BMS).
• Administrative support to the management team, for projects from commencement through completion.
• Manage, process and files of all technical and non-technical documents such as but not limited to Correspondence, Report, Drawings, RFI, Document Submittal, Material Submission, Contractual and handover documents etc.
• Manage the workflow to maintain and organize the filling system and computer database that supports efficient information management, both hardcopies and softcopies.
• Uploading and updating of documents for all submittals via EMDS System.
• Distribution of documents received from KEO – Circulation of submittals to KEO team and to the relevant parties.
• Maintain Master Document Registry (MDR) for all technical and non-technical documents such as but not limited to correspondence, material approval submittals, shop drawing, RFI for both incoming and outgoing.
• Follow up the outstanding documents to reviewing engineers.
• Prepare transmittals for all outgoing submittals.
• Update the status and generate weekly and monthly reports for all submittals as per the directive of Project Manager.
• Conduct weekly backup for all the project documents.
• Ensure all superseded documents are properly identified.
• Ensure all Close out Dossier and Operation and Maintenance Manual are submitted to Operator.
• Responsible for archiving all the documents both hardcopies and softcopies.
•
PERSONAL INFORMATION
*********@*****.***
Doha, Qatar
EDUCATION
Bachelor of Science in Electronics
and Communication Engineering
Bulacan State University
LICENSE / CERTIFICATES
• Registered Electronics Engineer
(PRC)
• Sub-professional Civil Service
Examination
SKILLS
• Computer
- Microsoft Office: Excel, Word,
Powerpoint, Access, Outlook,
Teams and Sharepoint
- Adobe Acrobat
- AutoCAD (Basic)
- QuickBooks (Basic)
- Revit (Basic)
• EDMS
- Aconex, BIM 360, Primavera,
PMWasla
• Languages
- English
KATHERINE SANTIAGO
DOCUMENT CONTROLLER
SECRETARY
• Responsible in handling incoming and outgoing calls, registering and distributing to concerned personnel and attending visitors.
• Responsible in preparing and consolidating Site Walk Report, Weekly and Monthly Progress Report and Management Executive Report.
• Preparing the Meeting Agenda and Minutes of Meetings.
• Preparing Correspondences (internal & external), memos and transmittals.
• Prepares Daily, Weekly and Monthly Attendance Report for submission to Payroll Section.
• Monitor and consolidate Timesheets and all other documents necessary for the preparation of Monthly Invoice.
• Maintaining hard copy and softcopy for easy retrieval.
• Performing general administrative duties such as: filling, ordering and maintaining and monitoring office supplies.
• Coordinates and assists Team Engineers with regards to communications & reports preparations.
• Assists All Engineers on-site with regards to HR, PRO, IT and other site office matters
• Coordinates with the departments within KEO, Client, Project Contractor and Management.
• Performing all other clerical works required by the Project Manager
• Performs additional duties as assigned.
BLINK WLL, Doha Qatar
December 2012 – February 2013
ADMINISTRATIVE ASSISTANT/SECRETARY
• Updates and prepares company executed / ongoing job, tender projects report, and staff profile.
• Prepare and send quotations/offers through fax and e-mail to customers.
• Prepare and send necessary documents to the customers.
• Received all the LPO from the clients & dispatch to the Designing Section and to Manager.
• Prepare delivery note based on LPO and issue Cash or Credit Invoice.
• Monitored the job flow from the issuance of LPO until the delivery.
• Assigned in handling telephone inquiries related to the business.
• Manages the flow of incoming and outgoing documents (receive, check and distribute documents; plan and organize filing systems; sort and compile documents).
• Monitor and prepare purchase order against the material request.
• Prepare and check Cash and Credit Invoices if it coincides to Purchase Order and Delivery Note.
• Prepare and send quotations through fax or e-mail to customers.
• Follow up payments to customers.
• Performs additional duties as assigned.
PREMADASA Colourscan WLL, Doha, Qatar
May 2011 – December 2012
ADMINISTRATIVE ASSISTANT
• Updates and prepares company executed / ongoing job, tender projects report, and staff profile.
• Prepare and send quotations/offers through fax and e-mail to customers.
• Prepare and send necessary documents to the customers.
• Received all the LPO from the clients & dispatch to the Designing Section and to Manager.
• Prepare delivery note based on LPO and issue Cash or Credit Invoice.
• Monitored the job flow from the issuance of LPO until the delivery.
• Responsible for maintaining the general filing system and as well as all correspondence.
• Handles telephone inquiries and screening telephone calls and attending visitors.
• Manages the flow of incoming and outgoing documents or letters as well as the distribution.
• Updates and prepares company executed / ongoing job, tender projects report, and staff profile.
• Prepare and send quotations/offers through fax and e-mail to customers.
• Prepare and send necessary documents to the customers.
• Received all the LPO from the clients & dispatch to the Designing Section and to Manager.
• Prepare delivery note based on LPO and issue Cash or Credit Invoice.
• Monitored the job flow from the issuance of LPO until the delivery.
• Monitoring the office supplies/materials and prepare purchase order and send it by fax once approved by the management.
• Handle petty cash and deal with payments to vendors.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Performs additional duties as assigned.
TSUKIDEN Electronics Philippines Inc., Laguna Philippines October 2005 - April 2011
QUALITY ASSURANCE ENGINEER
• Responsible to ensure the quality of product to be ship out conformed to the standard and specification given by the customer and Tsukiden system.
• Responsible to attends New Customer / New Product Qualification / Audits.
• Approves all 4Ms application (Internal) and applies External 4M to the customer.
• Verifies effectiveness of actions taken and apply Horizontal deployment to other product/customer for Customer Claims and Customer Audits and Issued CAR/8D for OBA lot-out. She also conducts Process and System Audit.
• Identifies and prepares Inspection and Testing Standard Work Instruction for Incoming and Outgoing Inspection and other relevant procedures.
• Supervises and ensures full implementation of the following activity such as: Incoming Inspection and Data Verification of Parts/Indirect Materials.
• Perform Parts and Machine Program qualification for new product introduction and model transition. Reliability testing (Destructive Test).
• Outgoing Inspection/OBA of finished products. Conducts verification of in-process defects (incoming parts NG).
• Coordinate Defective Parts / Materials disposition. Identifies Inspection and Measuring Tools/Equipment.
• Conducts On-site verification of customer claim defects reported by customer.
• Monitors Performance and prepare reports for the following but not limited to: Out-of-Box Audit Performance, Incoming Inspection, Abnormal Quality Notice for Defective Parts, Customer Claim Status/Follow-up, OBA CAR status/Follow-up, Supplier’s performance and Evaluation reports.
• Supervised suppliers rework/sorting activity for reported parts with quality problem (whenever applicable).
• Spearhead meeting for customer claim / feedback. Attends and assist Product Safety Audit and report result to Customer.
• Attends to meetings such as but not limited to Customer Quality Meeting, QA Section’s periodic meeting and EHS meeting.
• Performs supervisory function.
• Establish action/activity plan to meet section’s Objectives and Target. Conduct Training and assist Inspectors / Newly Hired Engineer.
• Follows implements and maintains the QEHS policies and procedures of the company. Ensures proper housekeeping within area of responsibility.
• Chosen to be the Customer representative to Sumitomo Bakelite Vietnam. SUNSTAR Industry, Quezon City, Philippines
March 2005 – August 2005
INVENTORY CLERK
• Responsible to perform recording all items delivered and sold out in each branch. Check and balance the in and out items in each store.
• Assigned as Accountant (reliever) and responsible to prepared invoice delivered based on the LPO. Input all new items to the system based on the data given by the Manager.
• Submit monthly sales report to manager.
• Back up daily all the transaction of the company and submit to manager. TRAININGS AND SEMINAR
ACONEX CERTIFIED ASSOCIATE AND PROFESSIONAL
Online Training (Oracle) – January to February 2023 DATABASE FUNDAMENTALS (MS ACCESS)
Information Technology Program (ITP) of POLO-OWWA Qatar – January to June 2018 CERTIFIED DOCUMENT CONTROLLER TRAINING
Famous Institute of Management – February 27 – March 14, 2017 EFFECTIVE DOCUMENTED INFORMATION: DOCUMENT CONTROL AND RECORD MANAGEMENT Averroes – September 2 & 9, 2016
FIRE SAFETY TRAINING
TSUKIDEN Electronics Philippines Inc. – March 16, 2011 INTEGRATED MANAGEMENT SYSTEMS (IMS) INTERNAL AUDIT TRAINING BASED ON ISO:19011-2002 QConsult Inc. Philippines – June 9 – 10, 2010
UNDERSTANDING 8D APPROACH
Laguna Electronics Inc. – April 14 – 15, 2010
PERSONAL DETAILS
Date of Birth: 29 May 1982 Visa Status: Qatar Residence Nationality: Filipino Passport: P0197874B
Civil Status: Married Valid Until: 10 January 2029 I hereby certify that the above information is true and correct to the best of my knowledge and belief. And that any false will be grounds for my disqualification.
KATHERINE A. SANTIAGO
Applicant
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