Office Administrator Accounts Coordinator / Project Purchasing

Kelli R. Zbinden

*****@***********.*** 217-***-**** 676 N 800 East Rd, Gibson City, IL 60936

Professional Experience

Illinois Grain & Seed Equipment, Inc Cissna Park, IL Accounts Coordinator & Office Administrator April 2021 - Sept 2024

Support the construction process through converting project estimates into sales orders and in-progress projects while coordinating with the logistics department and subcontractors to ensure timely orders and deliveries of construction materials

Manage all purchase requests through creating custom part orders, executing purchase orders with the appropriate vendors, receiving and organizing material deliveries, and solving for discrepancies in purchase orders, invoices, and payments

Monitor and manage all account payables through processing bills in a timely manner, reconciling vendors’ accounts to ensure accurate project costs, overseeing vendor Return Merchandise Authorizations, ensuring timely payments of company credit cards, and processing employee expense reports and reimbursements

Monitor and manage all account receivables to closeout projects through creating accurate invoices, processing payments in a timely manner, overseeing daily monetary deposits, as well as creating, reconciling, and finalizing monthly statements

Oversee daily responsibilities of the office through fulfilling needs of walk-in customers, managing office phone, petty cash, and mail, as well as ensuring necessary levels of inventory for equipment, supplies, and uniforms KR Alterations Gibson City, IL

Owner& Bridal Alterations Designer February 2018 - Present

Work with clients to establish a clear vision of their wedding gown, budget, and timeline

Fit, alter, and repair clothing according to customer’s request by specified due dates

Maintain accurate financial business records, as well as adequate stock of materials needed to successfully complete projects

Self-Employed Gibson City, IL

Homeschool Teacher August 2009 – May 2025

Research and adapt teaching methods and instructional material to meet students’ varying needs and interests

Evaluate student performance through grading homework, quizzes, and exams

Maintain accurate student records to ensure compliance with all state laws and reporting procedures

Facilitate an environment that promotes critical and creative thinking, independence, and self-motivation Gibson Area Hospital Elite Sport & Fitness Gibson City, IL Clerk January 2020 – April 2021

Maintained clients’ accounts through documenting monthly membership sales and client waivers, mailing out invoices to past-due accounts, and scheduling appointments

Received and routed business correspondence to appropriate departments and staff members, while also overseeing general email correspondence, operation of office equipment, and scheduling of group fitness classes

Entered data accurately and timely to create quality reports and prepare weekly sales deposit

Created a positive customer experience through answering questions about store policies, assisting with the completion of purchases, and promoting the rewards program Education

Purdue University West Lafayette, IN

BS, Apparel Design & Technology August 1988 – May 1992 Skills

Proficient in Microsoft Office (Excel, Word,

Outlook)

Knowledge of various business software systems

(Quickbooks, Inflow, Oracle-NetSuite)

Detail oriented

Interpersonal

Adaptable

Communication

Relationship building

Administrative

Efficient

Time management

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