Administrative Assistant Data Entry

KAREN COUTANT

*** ******** ****** #*, *** Mateo, CA 94401

Home 650-***-**** / Mobile 650-***-****

***********@*********.***

OBJECTIVE

An Administrative support position where I can use my training and computer skills, to support a strong

Company.

SKILLS

Highly organized ● Detail-oriented ● Meeting/event coordination

Responsible ● Personable ● Computer literate

Able to multi-task ● “Can-do” attitude ● Some accounting literacy

Microsoft Office ● Quick books ● Data Entry

PROFESSIONAL EXPERIENCE

2014 – 2022 Omni Construction Services, Inc., Burlingame, CA

Administrative Assistant

Updates subcontractor databases as needed, prints drawings on plotter, handles outgoing checks for Accounts payables, Creates new customer files, Creates binders for new jobs, Makes bank deposits as needed, Handles office supplies as needed, Handles UPS shipments, Creates new employee files,

Makes phone calls to contractors regarding new bids, Faxing, and various other office duties.

2008 – 2014 Contract assignments for Administrative/Office support work

2011 – 2012 Cal Signal Corp., Burlingame, CA

Administrative Assistant

Answered phones, Reconciled bank account, Filing, Got bid results, Scanned documents

as needed, Handled credit reference requests, Handled printing brochures, and putting

together brochure packets, Opened mail, Processed checks when they came in, Updated

invoices in Quick books, Ordered office supplies, Tracked and processed all purchase orders,

Handled Outgoing UPS shipments, Updated files in computer as needed, Faxing,

Handled vendor phone calls as needed, Created files for new vendors, Balanced company

credit card statement

1996 – 2008 Coen Company, Foster City, CA

Administrative Assistant

Input orders in AS400 and Visibility systems. Handled filing and storage of orders, timesheet entry, and other clerical duties as needed.

Handled brochure requests. Managed promotional item and literature inventories, Ordered reprints, Managed printing of product/technical bulletins and case histories, Assisted with tradeshows – booth equipment, promo items/literature, shipping and scheduling, customer gifts/welcome packets. Ordered supplies. Assisted with production and distribution of marketing reports. Coordinated combustion school preparations and sales rep training, Arranged meetings and lunches, Processed invoices, Managed sales database and user maps.

Responsibilities included basic accounting, proposal preparation, updating of engineering guideline manuals and contract administration duties for all paid R&D projects, Typed correspondence, managed files, answered phones and maintained spreadsheets.

Receptionist/Office Services Clerk

Welcomed visitors and coordinated their arrivals with expecting parties, Handled switchboard, Sorted and delivered mail and faxes, Managed files, Assembled instruction manuals.

References Available Upon Request

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