Administrative Assistant Executive

DEBORAH KIRBY

Chattanooga, TN • 423-***-**** • *******.*****@*****.***

CREATIVE ADMINISTRATIVE ASSISTANT

Administrative Assistant • Legal Secretary • Tenured Professor • Administrative Manager

Scheduling • Travel Coordination • Expense Report Generation • Budget Optimization

Delivered Instruction • Developed Curriculums • Directed Operations • Compiled Reports

Improved Systems • Facilitated Database Management • Procured Staff • Booked Travel

WORK EXPERIENCE.

Baker Botts L.L.P., Washington, DC Nov 2001 - June 2011

Executive Assistant, Legal Secretary

●Collaborated with senior-level partners in global security, litigation, and tax practice groups.

●Directed extensive scheduling.

●Booked national and international travel arrangements.

●Recorded and maintained client billing.

●Optimized and maintained expense accounts.

●Coordinated client correspondence including proofreading and editing legal documents.

●Managed contact database and requisite filing.

●Utilized extensive knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.

Journeymen Theater Ensemble, Washington, DC July 2003 - Dec 2009

Founder, Producing Artistic Director

●Established a 501(c)(3); and a Board of Directors.

●Created a yearly budget.

●Supervised monthly company meetings and quarterly meetings of the Board of Directors.

●Oversaw website content development.

●Directed daily operations in regards to finances and foundational and corporate grant requests.

Sunrise Senior Living, McLean, VA Jan 2007 - May 2007

Executive Assistant to The President and to The General Counsel

●Organized extensive scheduling and travel arrangements.

●Hired administrative assistants.

●Developed and facilitated a legal database upgrade.

●Contributed as a liaison between the public, legal department, and senior management.

●Compiled all materials for the yearly Board meeting.

●Facilitated and managed legal informational monthly meetings.

●Upgraded filing system for the General Counsel.

●Submitted expense reports and departmental billing.

●Oversaw meeting coordination for both internal and external events.

Prior Experiences: John F. Kennedy Center for the Performing Arts, Administrative Assistant; Children of Uganda, Tour of Light 2000, Technical Director, Stage Manager

EDUCATION

Purdue University, West Lafayette, IN

Master of Fine Arts, Acting

Calvin University, Grand Rapids, MI

Bachelor of Arts, Communications

Baylor University, Waco, TX

Bachelor of Arts, Sociology

TECHNOLOGIES

Salesforce, Google Suite, Microsoft Office, WordPress, Adobe Illustrator

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