Administrative Assistant Vice President

Christina Provenzano

** ****** ***, ********, ** 07094

Phone: 201-***-**** E-mail: **************@*****.***

To continue my career with an organization that will utilize my strong administrative and problem-solving skills, to benefit mutual growth and success.

Experience

Memorial Sloan Kettering Cancer Center – Administrative Assistant – Molecular Pharmacology April 2022 – Sep 2024

New York

Provide administrative support to Three Principal Investigators of the Department of Molecular Pharmacology

Provide support to the Lab

Perform various clerical and administrative duties to contribute to the smooth operations of the team including, but not limited to, physician and administrator calendar management, arranging travel, coordinating meetings, processing reimbursements and coordinating maintenance requests

Prepare documents including memos, Power Point slides, announcements, correspondence, reports, presentations, manuals and grant submissions as required

Process physician allotment reimbursements

Collaborate with physicians for Qgenda service schedules and arrange coverage

Process bi-weekly physician timesheets for Principal Investigator

Assist in coordinating various operational meetings and taking meeting minutes

Order supplies and coordinate maintenance needs

Assist in planning and coordinating service projects as needed

Mitsubishi Tanabe Pharma America, Inc – Executive Assistant August 2019 – October 2021

Jersey City, NJ

Provide administrative support to the Vice President, Market Access and the direct reports of the Vice President, Market Access.

Performs general clerical duties to include, but not limited to, copying, faxing, mailing, filing, making travel

arrangements, processing T&E expense reports, preparing vouchers and processing invoices and tracking expenses.

Maintains high level of confidentiality when handling sensitive information during the execution of departmental objectives.

Prepares and/or assists in the finalization of a variety of high-quality correspondence, complex presentations,

slide decks and reports, written agreements, memos, letters and other documents.

Perform document management functions including filing, storing, archiving, accessing, copying, extracting, etc.

Opens, sorts and distributes incoming correspondence, including faxes and email.

Files and retrieves organizational documents, records and reports.

Answers telephones and provides information to callers, takes messages and/or transfers to appropriate staff members.

Creates, updates and facilitates complex and busy travel itineraries of multiple individuals.

Manages multiple Outlook calendars (staff and departments)

Schedules, plans and coordinates a variety of events and meetings (in-house and off-site, ad hoc and recurring) which includes internal and affiliate staff members, outside consultants and key opinion leaders; booking arrangements, purchase of food, supplies and handout material.

Assists other administrative staff in scheduling and supporting meetings outside the specific departments or area

assigned.

Creates, maintains and enters information into databases.

Performs other departmental duties as assigned.

Solomon Page Group/Mitsubishi Tanabe Pharma America, Inc – Executive Assistant April 2019 – Aug 2019

New York, NY

Managed calendar for the Vice President of Medical Affairs.

Managed travel arrangements and expense report submissions for VP Medical Affairs.

Provided executive support including answering telephones, assisting visitors and resolving administrative problems and inquiries.

Processed and managed vouchers for Medical Affairs leadership team. Track and update all expenses for

department ledger in Excel and gathered for monthly forecasting.

Coordinated, planned and executed in-house and off-site Medical Affairs hosted activities

Recorded and distributed meeting agendas and minutes.

Assisted team with contracts submission and follows up with legal and accounting.

Organized all department meetings, teleconferences and WebEx set-up, coordinated meeting logistics to include preparing presentations and materials.

Supported functional corporate project-based work, as requested.

Farrell Contracting – Administrative Assistant April 2018 – Lay off March 2019

Ridgefield Park, NJ

Assisted Department Director with contracts and proposals as well as Project Management Team.

Assisted with daily scheduling of work.

Interacted with vendors, sub-contractors, requesting information for vendor set up, quotes, project submittals, handled Certificates of Insurance and certified payroll records.

Responsible for setup of new customers for billing and providing necessary documentation to them.

Create, update and manage excel spreadsheets and reports as pertains to projects, timelines and workflows.

Data entry of all expenses into QuickBooks Pro as well as timesheets and invoicing.

Performed data entry, faxing, photocopying, filing and other administrative tasks as requested by Department Director.

Quest Diagnostics - Clinical Trials Supervisor/Coordinator for Anatomic Pathology September 2005 – November 2016 Teterboro, NJ

Supported Director/Principal Investigator with daily operations.

Assisted Associate Director for Clinical Trials with Study Validations.

Assisted Principal Director and project managers with developing /printing TMF binders.

Assisted with the tracking and management of Case Report Forms (CRF’s), queries and clinical data flow.

Maintained Concur Expenses and reports.

Created and maintained study specific Excel Spreadsheets.

Maintained supply inventories.

Created and processed purchase orders and invoicing.

Electronic management of Clinical Trials Data

Entry into EDC Systems for various Global Sponsors.

Created, updated and trained of study specific SOP’s

Maintained propriety and confidentiality of clinical trials.

Continuing Education of FDA requirements

Prepared and assisted in requirements for Pre-Site Initiation Visits, Routine Monitor Visits, Close-Out Visits, including Internal Audits and Global Sponsor Audits (UK, Belgium, China, Japan and India).

Maintained tracking and reporting of study data for Management Reports.

Maintained study specific timelines

Knowledge of FDA Regulations

Knowledge of GCP/ICH Regulatory Guidelines

Quest Diagnostics - Clinical Study Coordinator/Admin Assistant to Director of Cytopathology April 2000 – September 2005

Teterboro, NJ

Heavy telephones involving both internal and external clients.

Extensive typing of internal memos, client letters, protocols and monthly reports

Distribution of Cytology and Pathology work.

Transcription of Anatomic Pathology and Cytology

Accessioning specimens

Prepared and shipped out all specimens for end point reviews.

Maintained statistics spreadsheets

Maintained files.

Quest Diagnostics - Anatomic Pathology Client Service November 1999 – April 2000 Teterboro, NJ

Heavy telephone contact with external clients

Transcription.

Education

Bachelor of Science 2006 – Present

Fairleigh Dickinson University

Certificate in Medical Transcription/Medical Billing Specialist September 1997 – August 1998 HoHoKus School of Business

Skills

Proficient and strong knowledge of QPS, QLS and Electronic Data Capture Systems Proficient in Microsoft Office

Proficient in QuickBooks Pro Proficient in SAP/Concur

Certified in Digital Pathology (Aperio/Leica) whole slide imaging

*References available upon request*

Contact this candidate