Accounts Payable Receivable
Resume:
KEWANDA WILLIAMS
***************@*****.***
www.linkedin.com/in/kw100705
PROFESSIONAL EXPERIENCE
CLINCORE CONSULTANTS LLC, TX January 2024 - Present
Accounting/Consultant Coordinator
Responsible for full cycle accounts payables/accounts receivables and prepare invoices for billing
Post to General Ledger and handle all Month End Procedures for Accounts Payable and Accounts Receivable
Handle all urgent payment requests
Process invoices/credit memos daily (PO and non-PO invoices) and Review 3-way match
Process and review reports for weekly pay cycle process
Handle W-9 requests for vendor setup
Setup and update vendor information
Review supporting documentation for invoice verification
Receive and review vendor invoices for accuracy, completeness, and proper authorization
Code invoices to appropriate accounts and cost center in accordance with company policies
Prepare and process weekly payment runs, ensuring adherence to payment terms and discounts
Reconcile vendor statements, resolve discrepancies, and address payment inquiries
Provide vendor inquiry information to vendors within a timely manner
Confirm invoices have the appropriate documentation and approval prior to payment
Prioritize invoices according to cash discount potential and payment terms
Scan, process, and post vendor invoices, employee expense reports and demand checks
Process expense/travel information
AEG VISION May 2020 - September 2023
AP Specialist
Lead AP Specialist in the Regulatory Department
Trained new team members on daily Regulatory duties
Completed all Transfer of Ownership with established vendors for newly acquired Optometry Practices
Assured that all New Acquisitions were following City, County and State Occupancy Regulations
Applied for and Renewed Occupancy Licenses and Fire Permits
Negotiated Terms & Conditions of all Contracts with New/Existing vendors
Obtained all necessary approval signature through Adobe Pro DocuSign for contracts
Daily Maintenance of the Vendor agreement Tracker in Smart Sheets
Maintained Utility Contracts for 350+ Optometry Practices
Ensured all contracts had legal approval per AEG’s Legal Team before moving forward with Transfer of Ownerships/New contract were agreed upon
Ensured all signed agreement were attached to Vendor Tracker in Smart Sheets
Ensured all contracts were renewed before date of expiration
Daily maintenance of new Legal Entities EIN’s
Monthly allocations of Sales Tax Discount for locations
Redlined any contracts requested by Legal Counsel
Receive and review vendor invoices for accuracy, completeness, and proper authorization
Coded invoices to appropriate accounts and cost center in accordance with company policies
Prepared and processed weekly payment runs, ensuring adherence to payment terms and discounts
Reconciled vendor statements, resolved discrepancies, and addressed payment inquiries
Provided vendor inquiry information to vendors within a timely manner
Confirmed invoices have the appropriate documentation and approval prior to payment
Prioritized invoices according to cash discount potential and payment terms, Scanned, processed, and posted vendor invoices, employee expense reports and demand checks
Responded to all vendor inquires both internal and external (phone & email within 24 hours)
Maintained A/P files and various daily, weekly, and monthly A/P-related spreadsheets and reports
UNION GOSPEL MISSION July 2019 - September 2019
Full Charge Book Keeper
Bank and credit card reconciliation
Invoicing and collections
Manual Invoice processing into Excel Spreadsheet
Budgeting, forecasting, and producing cash flow statement
Payroll input and processing
Pay tax and other governmental fees
Prepared and oversaw company audits
Deposited and withdrew money from bank accounts
Wrote in-house checks
Processed companies' discretionary account and 401K requests
Month-end closing of AP and AR
Full Cycle Accounts Receivables- manual processing into Excel
Received in all Monetary donations on a daily basis
Manually inputted all monetary donations/revenue into Excel spreadsheet
Made all deposits of cash into operating bank account daily
Handled W-9 requests for vendor setup and Auto Program
Submitted 1098C for donated Vehicles
Prepared AP, AR, and Payroll for outsourcing on a weekly basis
Check distribution Petty Cash Distribution
CORNERSTONE HEALTHCARE GROUP May 2019 - July 2019
Accounts Payable Coordinator
Processed 150+ invoices/credit memos daily (PO and non-PO invoices) and Reviewed 3-way match reporting for errors
Researched unpaid invoices and applied proper resolution to maintain customer relationships
Reviewed supporting documentation for invoice verification, Setup, and updated vendor information
Processed expense/travel information
Assisted in providing information for audit reviews
CUSTOM BILT METALS April 2019 - May 2019
Accounts Payable Coordinator
Processed 150+ invoices daily (PO and non-PO invoices) and Reviewed 3-way match reporting for errors
Researched unpaid invoices and applied proper resolution to maintain customer relationships
Reviewed supporting documentation for invoice verification, Setup, and updated vendor information
Processed expense/travel information
Provided invoice accruals for month-end close to ensure expenses were properly recorded
Assisted in providing information for audit reviews
Exported weekly Check Register to Excel
Exported weekly Aging reports to Excel
Weekly check run
Daily batch reports
Daily batch posting
Processed urgent payments
FEDERAL RESERVE BANK January 2019 - April 2019
Accounts Payable Analyst
Responsible for full cycle, high volume account payable
Provided invoice accruals for month-end and year-end close to ensure expenses were
Assisted in providing information for audit reviews
Matched and mailed invoice correspondence with payments
Researched unpaid invoices and applied proper resolution to maintain customer relationships
Assisted with vendor when invoices adjustments were needed
Sorted daily mail using mail agent
Spearheaded training team on Special Projects
Vendor Forming linking in Perceptive Content and Lawson
Quality Control/ Auditing of invoice processing
Ensured all invoices submitted by the branches were paid accurately and timely
Audited daily disbursement reports, issuing stop payments and processing payment reversals
COMMERCIAL METALS COMPANY, TX January 2018 - December 2018
Accounts Payable Coordinator
Performed Full Cycle Accounts Payable, Receiving invoices and Coding invoices
Processed invoices in FACTS and SAP and routed invoices for approval thru On Base/SAP/E-mail
Assisted in daily check runs, processing credit memos and short-paying invoices per vendor approval
Requested w-9's and invoices to complete vendor set-up for payment
Month-end/Fiscal year-end closing process/procedures and Running/Reviewing reports for daily check runs
Back-up for mail room - sorted/prepared invoices to be scanned into Brain Ware and On Base systems for viewing and processing
Audited daily disbursement reports, issued stop payments, and processed payment reversals
Prepared for IRS Audits
BUILDERS FIRST SOURCE, TX August 2017 - January 2018
Accounts Payable Coordinator
Researched and reconciled all statements vendor balances and Merged spreadsheets via VLOOKUP
Responsible for Making calls to vendors requesting correct contact information
Worked with large spreadsheets to get vendor name vendor address vendor number and vendor contact information
Ensure Running reports in SAP XK03 vendor display and FBL1N payments to vendors
Acquisition Team participant (to include creating letters to vendors to change company name, educating top 100 vendor team members regarding company AP processes, point of contact for questions regarding AP invoice processing, setting up new rent vendor recurring payments)
Reviewed invoices for proper general ledger coding and processed pay cycle for assigned branches
Ensured all invoices submitted by the branches were paid accurately and timely
Researched and reconciled all past-due vendor balances
Researched invoices in the File bound system that have not been approved through workflow
Received proper documentation for vendor setup for assigned branches
Developed and maintained positive relationship with assigned branches
Reviewed and updated vendor/invoice information for 1099 reporting Fax or email information to banking institution for EFT transactions
ENCOMPASS HOME HEALTH AND HOSPICE, TX November 2016 - April 2017
Accounts Payable Coordinator
Worked in Care South Acquisition Team participant to include creating letters to vendors to change company name, educating Care South team members regarding company Accounts Payable processes, point of contact for questions regarding Accounts Payable invoice processing, setting up new rent vendor recurring payments
Responsible for full cycle, high volume account payable in Microsoft Dynamics 365
Ensured all HIPPA Guidelines where implemented
Following all Public Company Requirements to ensure transparency for any internal or external reviews/audits
Reviewed invoices for proper general ledger coding
Ensured all invoices submitted by the branches were paid accurately and timely
Researched and reconciled all past-due vendor balances
Researched invoices in the File bound system that have not been approved through workflow
Processed pay cycle for assigned branches
Received proper documentation for vendor setup for assigned branches
Developed and maintained positive relationship with assigned branches
Reviewed and updated vendor/invoice information for 1099 reporting fax or email information to banking institution for EFT transactions
CLINCORE CONSULTANTS LLC, TX May 2012 - September 2015
Accounting Specialist
Responsible for full cycle accounts payables/accounts receivables and prepared invoices for billing
Posted to General Ledger and handled all Month End Procedures for Accounts Payable and Accounts Receivable
Handled all urgent payment requests and processed expense/travel information
Processed and reviewed reports in Lawson for weekly pay cycle process
Handled W-9 requests for vendor setup in the Lawson system and setup and updated vendor information
Reviewed supporting documentation for invoice verification
ANTHELIO HEALTHCARE INC., TX May 2010 - February 2012
Accounts Payable Specialist
Experienced in Instrumental in system transition from Lawson to SAP, Part of project team to outsource payables to India and handled all urgent payment requests
Researched and resolved all internal tracker requests from the branches
Processed expense/travel information
Processed and reviewed reports in Lawson for weekly pay cycle process
Handled W-9 requests for vendor setup into the Lawson system
Uploaded invoices into SharePoint for processing in India
Trained new employees on ERP system and department procedures
MAXIM INTEGRATED PRODUCTS, TX June 2008 - March 2010
Accounts Payable Processor
Processed 300+ invoices daily (PO and non-PO invoices) and Reviewed 3-way match reporting for errors
Researched unpaid invoices and applied proper resolution to maintain customer relationships
Reviewed supporting documentation for invoice verification, Setup, and updated vendor information
Processed expense/travel information
Provided invoice accruals for month-end and year-end close to ensure expenses were properly recorded
Assisted in providing information for audit reviews
OPI AND AUTO NATION, TX January 2007 - June 2008
Accounts Payable Specialist
Processed 300+ invoices daily (PO and non-PO invoices), matched and mailed invoice correspondence with payments
Researched unpaid invoices and applied proper resolution to maintain customer relationships
Worked with vendor when invoices adjustments were needed
Prepared sub-ledger to ledger account reconciliations
Responsible for oversight of petty cash and office supply expense accounts
Setup and updated vendor information and assisted with bank reconciliation research
PHYLLIS EDWARDS CLAIMS, TX February 1997 - November 2006
Lead Accounting Clerk
Responsible for full cycle, high volume account payable
Provided invoice accruals for month-end and year-end close to ensure expenses were properly recorded
Assisted in providing information for audit reviews
Matched and mailed invoice correspondence with payments
Researched unpaid invoices and applied proper resolution to maintain customer relationships
Worked with vendor when invoices adjustments were needed
Prepared sub-ledger to ledger account reconciliations
Responsible for oversight of petty cash and office supply expense accounts
Setup and updated vendor information and assisted with bank reconciliation research
Documented accounts payable and departmental procedures
EDUCATION
JUSTIN F. KIMBALL HIGH SCHOOL, Dallas, TX
High School Diploma
SKILLS
MS Office (All Versions), Oracle, Lawson, PeopleSoft, QuickBooks, SAP, Sage 300, File bound Workflow Software, Eclipse, FACTS, Brain Ware, On Base, Perceptive Content, Oracle Web, Inspyrus, Staff One, Concur, Smart Sheets, Adobe Pro, and Adobe DocuSign
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