Clerical Assistant Record Clerk
Resume:
PRESCOTT, AZ ***** • 928-***-**** • ********@*****.***
JENNIFER WIITA
Remote Record Clerk
KeyGlee
Dear Hiring Manager,
I am writing to express my interest in the Remote Record Clerk position at KeyGlee. Given my background as an Administrative Assistant with over ten years of experience and a strong set of skills relevant to the duties outlined in your job description, I am confident in my ability to contribute effectively to your team.
I honed my document and records management skills at the City of Prescott in my recent roles. As a Deputy City Clerk, I was a member of the Arizona Municipal Clerks Record Management Committee, which directly applies to managing and maintaining electronic records. My role involved using Laserfiche to manage large amounts of documents, ensuring data integrity and accuracy, which aligns well with your requirements for scanning, indexing, and uploading documents.
I possess a comprehensive skill set, including administrative support, communication, problem- solving, and time management. My strengths in organizational skills, efficiency, and attention to detail have consistently been praised, and I have been recognized for my ability to manage multiple tasks effectively in a fast-paced environment.
I hold an Associate of Arts from Yavapai College, which provides me with a solid foundation of organizational and communication skills.
I am eager to bring my extensive clerical support and record management background to KeyGlee, contributing to your team's success while continuing to grow professionally. I am looking forward to discussing this exciting opportunity with you.
Thank you for considering my application.
Jennifer Wiita
EMPLOYMENT HISTORY
JUL 2023 - PRESENT
Administrative Assistant (Remote, Part-time), Del sol Refining, Inc, Amargosa Valley, NV DEC 2023 - JUN 2024
Substitute Teacher (Prescott Unified School District, Part-Time), Educational Services, LLC, Scottsdale, AZ SEP 2020 - NOV 2023
Deputy City Clerk, City Clerk Department - City of Prescott, Prescott, AZ SEP 2019 - SEP 2020
Contract Coordinator, City of Prescott - City Clerk Department, Prescott, AZ DEC 2016 - SEP 2019
Utility Billing Rep./Business License Specialist, City of Prescott - Finance Department, Prescott, AZ SKILLS
Administrative Support
Communication
Contract Management
Contract Review
Data Entry
Document Management
Legal Compliance
Organizational Skills
Problem Solving
Proofreading
Record Management
Research Skills
State Compliance
Time Management
Microsoft Office Suite
Multitasker
Prescott, 86301
********@*****.***
JENNIFER WIITA
REMOTE RECORD CLERK
PROFESSIONAL SUMMARY
Clerical Assistant with over ten years of experience in a professional environment, including general office administration, administrative assistant duties, and record management. Demonstrates strong organizational and problem-solving skills, effectively streamlining processes to enhance operational efficiency. Streamlined contract development, enhancing compliance and operational efficiency Maintained confidential payroll processing with high accuracy and reliability Optimized CEO travel plans for effective time management Boosted efficiency through accurate data entry tasks Led classes for absent teachers, maintaining student focus and learning continuity Ensured effective classroom management, achieving consistent student engagement Adapted lessons to diverse needs, fostering inclusive learning environments Managed public record requests for compliance and transparency Optimized record management systems, enhancing data accessibility Led subcommittee and council meetings
Created agendas and meeting minutes for various city board and commission meetings Proofread and edited public city council meeting minutes and executive meeting minutes for preparation of publishing and filing Provided support for local elections, ensuring smooth execution Recruited diverse representatives for city boards and commissions, fostering inclusive local governance Created press releases regarding City Clerk Department activities Demonstrated versatility by covering contract coordinator duties and serving as Acting City Clerk when needed, ensuring continuity of operations
Provided exceptional customer service, efficiently resolving inquiries and issues while maintaining high standards of professionalism and responsiveness
Managed liquor license application process with meticulous attention to regulatory requirements, overseeing public notices and hearing preparations
Boosted cross-departmental collaboration for efficient contract management Expedited city contract approvals through streamlined processing, significantly reducing turnaround times and enhancing operational efficiency
Ensured meticulous documentation and maintenance of city records, upholding data integrity and compliance with regulatory standards
Managed public record requests and enhanced public records accessibility and transparency Provided crucial administrative support to City Clerk, streamlining operations and contributing to overall departmental effectiveness
Managed city business license registration and compliance, ensuring adherence to Arizona TPT requirements and streamlining licensing processes
Maintained meticulous records of business registrations, ensuring accurate documentation and facilitating smooth auditing processes
Generated comprehensive monthly reports on registered businesses, providing valuable insights to upper management for strategic decision-making
Cultivated positive relationships with city residents through prompt, informative responses to inquiries about business licenses and tax responsibilities
Seamlessly integrated with the Utility Billing Department, providing crucial support in payment processing and customer service operations
AUG 2015 - DEC 2016
Paraprofessional Educator, Prescott Unified School District, Prescott, AZ JUN 2011 - JUL 2015
Finance Department Assistant II, City of Blythe, Blythe, CA EDUCATION
Associate of Arts (AA), Yavapai College, Prescott, AZ ADDITIONAL INFORMATION
Certifications and Licenses
COMPUTER APPLICATIONS
Certified in Computer Applications through Palo Verde Community College. Valid from December 2010 to Present. INFORMATION TECHNOLOGY LITERACY
Certified in Information Technology Literacy through Palo Verde Community College. Valid from May 2010 to Present. STATE OF ARIZONA DEPARTMENT OF PUBLIC SAFETY LEVEL ONE FINGERPRINT CLEARANCE CARD Valid from April 2023 to April 2029. Verifies capability of legal and gainful employment based on criminal background or lack thereof. STATE OF AZ APPOINTED NOTARY PUBLIC
Licensed to perform online remote notarizations worldwide. Valid from December 2017 to present. Affiliations
INTERNATIONAL MUNICIPAL CLERKS ASSOCIATION
Member since October 2020. An international organization for deputy city clerks and city clerks focused on networking and continued education.
NATIONAL NOTARY ASSOCIATION MEMBER
Member since December 2017. The foremost authority and educator for U.S. Notaries, promoting ethical best practices. REFERENCES
Greg Mengarelli
FORMER MAYOR OF CITY OF PRESCOTT
***************@*****.***
David Naylor
HR ADMIN FOR DEL SOL REFINING, INC
*******@**************.***
Branden Nunez
HR DIRECTOR FOR CITY OF PRESCOTT
*******.*****@********-**.***
Lars Johnson
DEPUTY FINANCE DIRECTOR FOR CITY OF PRESCOTT
****.*******@********-**.***
Assisted in classroom management, ensuring a safe and productive setting for students Facilitated engaging learning environments, enhancing student participation and cognitive skills through interactive lesson support
Provided individualized assistance to students, nurturing a supportive environment that encouraged academic and personal growth
Streamlined utility billing processes, ensuring accuracy and timeliness while maintaining financial integrity through meticulous daily cash flow reconciliation
Promoted transparency through the preparation of comprehensive monthly utility bills and annual reports Resolved customer billing inquiries promptly, enhancing customer satisfaction Supported HR functions with seamless payroll processing, demonstrating versatility and cross-departmental cooperation in Finance Department operations
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