It Procurement Sourcing

KARI SHAFF

Austin, TX ***** • 612-***-**** • *********@*****.***

Professional Summary:

Highly motivated and results-driven IT Procurement professional. Proven track record of negotiating technology hardware, software, and services contracts to drive cost savings and deliver value. Seeking to leverage my expertise in IT procurement, financial management, and relationship building to contribute to the success of teams and companies.

Skills:

IT sourcing and procurement

Contract review and negotiation

MSAs, SAAS, MLA, Sales Order Forms, Change Requests, SOWs and NDAs, Bidding, RFx

Cross-functional relationship building, risk assessment and stakeholder management

Cross-functional financial and budget spend analysis management, including CAPEX

Strong cost management and contracting strategies

CLM: SAP Ariba, DocuSign, Coupa, PeopleSoft, CAPPS

Strong analytical and decision-making skills

Work History:

IT Sourcing Specialist, 1/2024 – Present

Everi Solutions – Austin, TX

Provides product cost analysis at least annually to identify and realize cost saving opportunities.

Project management for software redundancy; Saved over 100k by reducing redundant software.

Develops and presents reports on procurement activities, asset lifecycle, cost savings, and other key performance indicators to senior leadership.

Serves as a stakeholder in annual department budget processes, including annual departmental budgets, recurring forecasts, and long-term plans.

Ensures compliance with purchasing procedures and standards including license and software requirements with regulation and/or contractual obligations.

Administers and maintains a purchasing database or system containing hardware, software, support, and licensing purchases for tracking department asset life cycles, managing inventory and information on software licenses and service level agreements, year-over-year for on demand reporting.

Responsible for leading contract negotiations with suppliers, ensuring that agreements meet the company standards and adhere to risks management practices and relay contract terms and conditions for stakeholders.

Data Mapping Specialist, 11/2023 – 1/2024 (Contract, Fixed End Date)

Meta – Austin, TX

Mapped data within Meta’s IT Contracting department to create end user forms. Created drop-down menus which corresponds to most used end user data.

Mapped data source to the target schema; generated output values and storing/using them as integration variables.

Senior Procurement and Contracts Analyst, 05/2022 to 11/2023

Inovalon, Inc – Remote

Negotiated technology hardware, software, and services contracts, ensuring favorable terms and conditions while delivering cost savings of $2.5 million from.

Provided subject matter expertise in managing all aspects of strategic sourcing for high complexity (dollar and risk) third- party needs, including supply and demand planning, supplier selection, and contract review and negotiation.

Good Knowledge and hands on experience in SOW creation, editing and management, Sourcing Projects, RFX, Auctions, Contract Management, SLP

Contract lifecycle management, contributed to overall category management objectives by providing market and industry intelligence, innovation, and standard methodologies.

Aligned with department on strategic sourcing methodologies and total cost of ownership (TCO) model.

Worked closely with Legal, Risk Management, Security and Compliance; reviewed additional SAP Ariba modules Supplier Risk and Discovery for future adoption.

Worked cross-functionally with accounts payable to ensure smooth transition to Ariba Buying and Invoicing. Aligned with department on strategic sourcing methodologies and total cost of ownership (TCO) model.

Establish guidelines, procedures, and policies for records and files in compliance with the purchasing policies.

Initiated shifts in policies and process enhancements, such as optimizing workflows and identifying/implementing superior purchasing practices.

Purchaser IV, 07/2020 to 04/2022

Texas Health and Human Service Commission – Austin, TX

Worked in State of Texas and Federal systems i.e. DIR, CAPPS, SAM, HUB, TxSmartBuy/WorkQuest/TCI Managed, monitored and audited contracts and grants via DIR

Kept updated on state and federal legislation which affected department and agency, leading to cost analysis and budgeting for grants and contracts.

Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability. SOW creation, management and editing.

Worked in Oracle and State of TX CAPPS to manage cost centers and help reconcile invoice issues with A/P.

Staff Augmentation SOW creation, editing and management.

Contributed to overall category management objectives by providing market and industry intelligence, innovation, and standard methodologies according to State of Texas Procurement and Contracts Guide, and state and federal regulations.

Project work with GPOs, as it was introduced to HHSC DIR

Senior Buyer, 10/2019 to 06/2020

TECO-Westinghouse Motors – Round Rock, TX

Managed vendor purchase order dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.

Reviewed proposals, qualified vendors, and recommended optimal suppliers.

Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins. Maintained asset spreadsheets and communicated between IT Helpdesk and Procurement for needs, savings and opportunities.

Monitored ordering processes for inventory accuracy and timely delivery.

English Teacher, 08/2014 to 05/2018

Primavera Online High School – Phoenix, AZ

IT Purchasing Agent, 06/2012 to 06/2014

AFS Technologies – Phoenix, AZ

Maintained complete documentation and records of all purchasing activities in Salesforce Developed sourcing strategies based on internal data, market intelligence, and business objectives.

Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.

Oversaw document development across project workstreams to create internal control statements per compliance and regulatory standards.

Troubleshot incidents reported by end-users to schedule system changes and identify permanent solutions. Monitored vendors and suppliers to service level agreements (SLAs)

Researched industry best practices and compares against organization's practices to establish benchmarks for managing IT assets.

Monitored and improved processes and procedures for tracking company assets to oversee quality control throughout their lifecycles.

Education:

Bachelor of Arts: Liberal Arts

St. Cloud State University - St. Cloud, MN

Certificates:

CTCM (Certified Texas Contract Management)

Statewide Procurement Education System

Expires 12/26

*CTCD (Certified Texas Contract Developer)

Statewide Procurement Education System

*Expired

CSP (Certified Sourcing Professional)

Sourcing Industry Group (SIG)

Expires 10/25

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