ALEXANDER RUTHERFORD
*** ***** * ****** #* EHWST
Allentown, Pennsylvania 18102
Cell #: 347-***-****
eMail: ******.*****@***.***
To Whom It May Concern:
I write this letter with great interest in continuing my services under your establishment. I am very enthusiastic—as my background matches the qualifications you are seeking.
As you will note from my enclosed resume, I have extensive knowledge of computers. My computer literacy includes proficiency in the most up-to-date technology used in today’s business environment. I also have knowledge in more specialized programs many of which have been customized to suit the company’s needs. Along with the before mentioned programs, I have garnered experience in numerous computerized Accounting programs such as. From my experiences, from the temporary assignments in corporate conglomerates such as the United Nations, Wall Street Access and the New York City Opera at the beginning of my professional journey, to my close to two-decade tenure in Trinity Wall Street, I feel that I have more than proven to have excellent work relations skills.
In my tenure working in the profession of Accounting, I have worked, in a temporary capacity, for organizations such as Cox Events: Lifestyles Marketing Group, Sony Music Entertainment, Inc., Quad Right, Inc., and Wall Street Access. I have also gained a permanent position with Trinity Wall Street and have been in their employ since September 1998. I have always been complimented on the quality and timeliness of my work. I have also been complimented, on numerous occasions, on the legibility of my penmanship. This has increased my desire to excel in the growing business world.
I am seeking a permanent position. Although gathering experience from my past positions, I would like to have stationary status with your establishment as well. My reason for permanent status is because I am hopeful in garnering stability as well as being a part of a thriving corporate community. I would also like to become a valuable asset to your company. I believe that I will really enjoy this position and I would like to be considered as a permanent employee.
I feel with the knowledge that I have accumulated in my tenure in the business world, I do not have any doubt that I will be comfortable in any other form of Accounting. Whether it is Bookkeeping, Accounts Payable, Accounts Receivable or any other field of Accounting, I am willing to learn and progress in any way that I can.
I look forward to meeting you in person to demonstrate that along with my credentials and professional prowess, I have the personality that makes for a very successful team player.
Respectfully submitted,
Alexander Rutherford
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ALEXANDER RUTHERFORD
826 North 9 Street #2 EHWST
Allentown, Pennsylvania 18102
Cell #: 347-***-****
eMail: ******.*****@***.***
OBJECTIVE
To obtain a permanent Accounting position that will enable me to utilize my job skills
(I am also hopeful, as well as open, to be considered for an entry-level Management position.)
EXPERIENCE
August 2024 to October 2023
Sila Services, LLC, 900 East 8 Avenue, Suite 106, King of Prussia, PA 19406
Position: A/P & A/R Clerk
Excellent attention to detail required along with good listening/interpersonal, and communication skills
Superior customer service skills.
Assist the supervisor and team with various administrative tasks to support department operations as directed; may also be assigned special projects.
Help maintain and improve standard operating procedures for the department.
Participate in ad-hoc projects related to process improvements for the overall department.
Track issues within the department and assist with remediation efforts.
Help maintain and improve standard operating procedures for the department.
Accounting Software utilized: ServiceTitan, Sage Intacct, Mineral Tree
December 2021 to December 2023
Ace Electric, Inc., 813 North 4 Street * Allentown, Pennsylvania 18102
Position: A/P & A/R Clerk
Enter invoices (entire A/P process from receipt of invoice to issuing, printing and mailing of check; processing of Automatic and Credit Card payments)
Preparing invoices for Customers for QB and processing of receiving of payments
General Office Accounting help
Someone who can take direction – who can listen to the Controller
Knowing basic Accounting procedures
Assist with other ad hoc requests and reports as needed
Preparation of Employee Contribution, Payroll and Union Deduction reports and tax forms for filing and payment
Processing of weekly Payroll: Checks, Direct Deposit and Layoffs including Timecard Processing
Commissioned Notary
Preparation of checks for bank deposit
Preparation of Subcontractor’s Applications for Payment
Preparation of monthly Allentown Neighborhood Improvement Zone (NIZ) Development Authority Wages and Tax reports
Preparation and processing of various tax filings for numerous Business Locations and Districts (including but not limited to 1120-S [U.S. Income Tax Return for an S Corporation], Business Recycling Report, Business License Application, Business Privilege and/or Mercantile Tax License and/or Tax Return, Business Privlege Tax Return)
Other Administrative and Archival/Retention duties
Accounting Software utilized: Intuit Quickbooks 21 & 22, Foundation Version 22.1.1
February 2021 to October 2021
Thermo Fisher, 7554 Schatz Road * Allentown, Pennsylvania 18106
Position: Accounts Payable Clerk
Accounts payable team member responsible for timely and accurate invoice input
Ensure timely and accurate payments made to suppliers/vendors
Create key financial data metrics surrounding the accounts payable function
Work closely with key business partners throughout the organization to ensure timely receipts are entered into accounts payable payment system
Driver of operational efficiency
Participate in system implementations supporting the accounts payable function for sites within the North American region
Accounting Software utilized: Coda V12 – Destination: Control, Unit4 Financials
August 2020 to January 2021
Cigna, 1455 Valley Center Parkway: Suite 100 * Bethlehem, Pennsylvania 18017
Position: Enrollment/Billing Senior Representative
Provides daily internal and external customer service and inquiry resolution with key business partners.
Acts as client's primary point of contact for billing/remittance related inquiries. Responsible for ensuring client is comfortable with the self-administered process and for calculation of premiums.
Develops a broad understanding of all Revenue Management functions in order to address all client inquiries appropriately. This includes but not limited to premium validations, client onboarding, commissions and delinquency processes.
Reviews, researches and supports the timely and accurate allocation and reconciliation of premium.
Conducts premium reconciliation as required and resolves premium receipt discrepancies.
Recognize and act on premium remittance inconsistencies to ensure that clients are in compliance to the billing administration process.
Identifies and raises awareness of (and implements as applicable) process improvement initiatives.
Interprets the billing administration and payment guidelines based on each types of policy and demonstrates proficiency in the understanding of policy difference of each as it relates to addressing client specific questions.
Make recommendations for improvements and training based on trends.
Conduct billing administration training calls.
Review and educate clients on proper remittance support needed to accurately and timely process their payments.
Navigates our associated banking platforms to research payments.
Accounting Software utilized: FINEOS: Group Billing & Administration, Image Inquiry System, Oracle (Applications), Wells Fargo Commercial Electronic Office website, Application Xtender Document Manager, Cigna Group Insurance evilly Administration
February 2020 to April 2020
Shift4 Payments, 2202 North Irving Street, Allentown, Pennsylvania 18109
Position: Bookkeeper, Accounts Payable
Review, sort, code and batch invoices from vendors for submission, and approval
Data entry and posting of vouchered invoices
Match printed check with the appropriate vouchered invoice(s)
Enclose remittance advises with the check(s) in envelope for mailing
Research and resolve vendor inquiries and/or discrepancies for Accounts Payable Manager
Filing, archiving and retention of paid invoices
Assist with other ad hoc requests and reports as needed
Accounting Software utilized: Oracle
June 2018 to February 2020
9300 Realty Management Corporation, 740 Broadway, New York, New York 10003
Position: Bookkeeper
Duties:
Bookkeeping for 3 portfolios (68 properties: 806 units) and providing assistance in conjunction with other Real Estate Management company (New York City Management)
Daily processing (Scanning/Direct Deposit) of Rent (Commercial and Residential) and other income
Manual deposit of checks
Daily reporting and correction (Reversal) of Payment Dashboard Alerts (Failed Receipts, NSF Receipts, Other Returned Items [mostly Duplications], Adjusted Items and Expired/Future Transactions)
Provide assistance and working in conjunction with office staff (Portfolio Managers, Leasing and Legal) for various Bookkeeping functions (Reversal of Late Fees, Application of various charges and/or credits [Concessions, Abatements, etc.])
Process release of Lease Security Deposit to departing Residents (Refunds [full and/or partial], Roommate Switches, Lease [Re]Assignments, etc.)
Customer Service and Resident Relations
Complete processing of NYC Water Board invoices for payment
Creation of NYC Water Board report to track payment history for 203 accounts (for both 9300 Realty [77] and New York City Management [126])
(Assistance in) Bank Account [including submission of complete and accurate Journal Entries] and Security Deposit Statement reconciliation
Review of monthly Billing (work with team lead to provide variance explanations and account information) and Aged Receivables reports
Digitization of Lease Security Deposit Statements
Archiving and Retention of office files (hard copy and digital)
Assistance in training arriving staff in daily duties
Solid understanding of Ledger data and its impact to the Financial Statements
Research, analyze and provide meaningful and accurate information and report as required
Assist with other ad hoc requests and reports as needed
Accounting Software utilized: Yardi Voyager
Award: Team Player of the Month (May 2019)
June 2018
Broadway Housing Communities, 583 Riverside Drive, New York, New York 10031
Position: Accountant
Duties:
Collaborate/coordinate with fiscal/reports/reconciliations
Enforcement of Rent Collection policy
Rent posting & print Rent bills monthly & review Crystal reports for changes
Process monthly subsidy payments
Apply charges
Enter share letter & calculate adjustments
Process all move-ins & move-outs in Yardi & put together initial file
Return incorrect Tenant payments or payments for Tenants in Legal processing
Preparation of letters for bounced checks & incorrect payments
Preparation of reports: Occupancy, Vacancy Loss, Arrears, CUCS, Lease Renewals & Recertification
Rent Rolls
Assist with Special Projects & assignments
Accounting Software utilized: Yardi Voyager
April 2018 to May 2018
Taconic Management Company, 111 8 Avenue, Suite 1500, New York, New York 10011
Position: Accounts Payable Bookkeeper
Duties:
Review, sort, code and batch invoices from vendors for submission, and approval
Data entry and posting of vouchered invoices
Printed checks and matched them with the appropriate invoice(s)
Filing of current year’s paid vouchers (set up filing system)
Filing, archiving and retention of files from previous years
January 2018 to March 2018
Hilson Management Corporation, 185 Madison Avenue, New York, New York 10016
Position: Bookkeeper
Duties:
Review, sort, code and batch invoices from vendors for submission, and approval
Data entry and posting of vouchered invoices
Printed checks and matched them with the appropriate invoice(s)
Preparation of Checks Register for Bank Reconciliation
Review, sort, code and batch invoices from vendors for submission, and approval
Data entry and posting of vouchered invoices
Printed checks and matched them with the appropriate invoice(s)
Research and resolve vendor inquiries and/or discrepancies
Filing of paid vouchers (set up more efficient filing system)
Customer Service
Scanning and input of allocation of funds from Tenant rent checks for deposit in Payment Processing program (CheckScan)
Verification and processing of utility invoices and bills for other various vendors
Call-in employee Payroll and data entry of Union Dues, 401(k) and American Dream Fund into Local 32BJ website
Bookkeeping of company’s Bank Account balances
Reconciliation of Tenant Ledgers
Input of calculations into Tenant Lease Files: Amendments, Recoveries: Base Rent, Lease Dates [Base Year & Amount], Fixed Prorata Share percentage, Fuel, R/E Tax, Additional R/E Tax; Miscellaneous Charges: Rubbish Removal, Water, etc.; Expense Pool Accounts: Electricity, Gas, Oil, Steam
Archiving and Retention of outdated files
Accounting Software utilized: Yardi Voyager, PayScan
August 2005 to May 2016
Parish of Trinity Church, 75 Varick Street, New York, New York 10013
Position: Finance Division: Accounts Payable Bookkeeper
Duties:
Review, sort, code and batch invoices from vendors for submission, and approval, to the Accounts Payable Manager
Data entry and posting of vouchered invoices
Preparation of vouchers for various invoices
Preparation of Accounts Payable Batch Report
Match printed check with the appropriate vouchered invoice(s)
Enclose remittance advises with the check(s) in envelope for mailing
Research and resolve vendor inquiries and/or discrepancies for Accounts Payable Manager
Filing of paid vouchers
Accounting Software utilized: Yardi Voyager
September 1998 to August 2005
Parish of Trinity Church, 74 Trinity Place, New York, New York 10006
Position: Finance Division: Assistant Real Estate Bookkeeper
Duties: (for Real Estate portfolio consisting of 33 buildings [over 250 tenants])
Input of all Real Estate Accounting Department’s Cash Receipts
Verification and processing of utility invoices and bills for other various vendors (95 utility accounts monthly)
Monthly Preparation and issuance of Tenant Service Itemized Statements and Variable forms to bill tenants
Preparation of Audit Financial Worksheets (1998) and assistance to auditors in retrieving backup documents for review and record
Customer Service and Tenant Relations
Monthly Updating and bookkeeping of Capital Account documentation such as check request vouchers and financial statements mainly for four sections of accounts, Tenant Installations; Tenant Contributions; Building (Capital) Improvements and Rental Commissions
Monthly Verification of updating Tenants’ Letters of Credit, Bond Documents and Certificates of Deposit
Preparation of checks for deposit
Monthly Updating and bookkeeping of Tenant Security Deposits in Bank Statement and Data Sheets
Research for various projects: Billing Analysis, Information to reconcile credit(s) and/or refund(s), Provide assistance to supervisor(s) with their various projects, Reconciliation of Deferred Tenant Expense accounts
Preparation of corporate tax forms: CT-186-A (A/M), CT-400, NYC UXS, ST-102
Monthly Preparation of Journal Entries: Reconciliation of Deferred Tenant Expense accounts, Reconciliation of Tenant Service: Water accounts, Tenant Service Income: Current and Future Income and Cost Accrual
Accounting Software utilized: Yardi Voyager, Yardi Enterprise, Solomon, MRI
OTHER STRENGTHS
A/P, A/R & G/L Experience, handling of any size portfolio (Real Estate or otherwise), computer literate (extensive knowledge of computerized Accounting and Office programs: predominantly Yardi)
EDUCATION
September 1995 to October 1996
Wood Tobe-Coburn School, 8 East 40 Street, New York, New York 10016
Degree: AOS: Associate in Occupational Studies (Accounting)
MORE EXTENSIVE INFORMATION ON MY EXPERIENCE
AND REFERENCES AVAILABLE UPON REQUEST