Logistics Associate United States

RESUME

Krishna Kumari Oli

**** * ****** ****, ***** Denver Colorado, United States

Contact: +1-415-***-****

Email: ***.***********@*****.***

PROFILE:

I am highly energetic, confident, dynamic, and proactive having excellent skills in area of procurement, logistics, administration, and monitoring while promoting child rights and human rights. I am creative, ambitious, and highly dedicated in delivering results effectively and efficiently to attain the objectives effectively and accurately while exhibiting rational and ethics in work. My keen interest remains in contributing for humanitarian and development sector thorough my work in any challenging environment to improve the life of community and people while taking balanced approach in opportunity for learning, development for professional and personal growth.

KEY COMPETENCIES:

a. Admin and Logistic: Currently, I am working at OXFAM in Nepal at Country Office as a Logistics and Admin Officer and delivering all the objectives and my job responsibilities while also learning Oxfam system, policies, procedures, code of conduct etc. I am executing daily procurement and logistics management through Oxfam Helios system. Similarly, I have worked at Save the children Western Field Office, Butwal as a Receptionist cum Admin Assistant. Having sound knowledge in procurement and supply management, I was efficiently delivering the job responsibilities with my excellent communication, coordination, negotiation, time-management, relationship-management, and attention to detail skills. I am fully aware of procurement cycle and applied in regular work with service providers, airlines, vendors- hotels, and vehicles service providers, other goods and services providers. b. Monitoring and Evaluation: I have worked in ENSSURE/ HELVETAS Nepal as a “Field Monitor Officer”. I have also experience of working as a MEAL Assistant in Save the children. I have a sound technical knowledge on M&E framework, Monitoring Evaluation and Learning (MEAL) tools i.e., input. Process and output monitoring hence strong knowledge in Monitoring, Evaluation, Accountability and learning process that is integral part of project cycle. I have first-hand experience of applying and working in M&E database online management i.e. EVENT database, ENSSURE database, OPMIS database, QLE database, KOBO tools etc. for the quality control regarding project activities. I was responsible to manage, review and compile partner’s data in the system. Also, I was sampling survey process of complaint satisfaction survey.

ACADEMIC QUALIFICATIONS:

S.N. Intuition Name Level Board

Passed

Year

1

Mahendra Multiple Campus,

Nepalgunj

Master in Sociology and

Anthropology

TU, Nepal 2022 AD

2

Mahendra Multiple Campus,

Nepalgunj

Bachelor in Sociology and Rural

Development

TU, Nepal 2010 AD

PROFESSIONAL EXPERIENCES – Procurement, Logistics and Administration 1. Employment Record:

Organization: OXFAM, Kathmandu, Nepal

Position: Logistics Associate / Logistics and Admin Officer Duration: 8th March 2023 to 20th May 2024

Location:

Kathmandu,

Nepal

Main

office

features:

To support

Country

Logistics on

management of

Procurement,

Logistics Using

Helios System

and supported

Various

Administration

related work for

various

Programs and

project.

Name of

Projects All

Implementing

Projects

Responsibilities / Key Achievements:

Procurement Management

Support to implement and monitor logistics systems, in accordance with Oxfam policies and procedures.

Support to Managing Procurement of items based on authorized request order, in line with Oxfam policy and procedure.

Ensure Oxfam logistics and Supply Manual is followed in all logistical services and related support.

Work with requestors and provide procurement input into development of specifications.

Receive requisitions and support in validation ensuring procurement method, threshold, and procedures.

Develop Request for Quotations and send to suppliers.

Register suppliers in HELIOS system for qualification.

Support in collection and submission of RFQs/ RFPs and support in sharing to procurement team to develop further analysis.

Ensure that HELIOS system is being used properly and consistently by reviewing transactions entered in production instance on a regular base.

To keep records and maintain contacts with suppliers.

Ensure cost effectiveness, transparency, and compliance with donor in Oxfam requirements in all procurement activities.

Support in preparation of bid analysis, purchase order, contracts, and framework agreements.

Prepare the GRN in system and ensure the purchasing part. Cross verifies the purchase order and agreements.

Maintain contract databases, follow up and update periodically according to Oxfam policy and procedures.

Prepare the documentation of all logistical works, especially related with Procurement, asset, and equipment. Update and maintain logistics files and to keep proper records of logistics task.

Preparation of procurement payment package documents and timely submission to finance.

Asset and Equipment Management:

Establish an effective and efficient assets/equipment management system at OXFAM by ensuring compliance requirement.

Support in tagging, registering, maintaining, and updating of asset/equipment.

Maintain and update asset registers.

Support in asset insurance policies, ensuring assets and office building insurance and timely renewal.

Support in disposal of asset according to donor and Oxfam requirements 2. Employment Record:

Organization: Save the Children, WFO, Butwal

Position: Receptionist cum Admin Assistant

Location:

Save the

Responsibilities / Key Achievements:

Duration: February 2016 to 10 Sept 2018

Children, WFO,

Butwal

Main office

features:

To support on the

management of

Office running

project.

Name of Projects

Sponsorship

project at

Pyuthan,

Kapilvastu and

Global Fund

Managed all air tickets for all West Field Office staffs, hire vehicle as per need and maintain relationships with vendors-Hotel and vehicle service providers and airlines.

Managed all WFO program and events by planning travel accommodations, booking flights, hotels, vehicle rentals, and coordinating activities.

Supported in preparation of Quotations, Purchase Orders, Bid Analysis, Contracts and agreements following guidance and in-line with organization policy.

Prepared GRN of WFO office along with maintaining documents.

Prepared and documented weekly Meeting minutes of WFO, Butwal.

Documented All Partner Organizations budget, finance Report, Progress Report, Monitoring Report along with tracking all Monitoring report.

Provide secretarial support to WFO and to the Country Office as per need and conducted training and workshop when required.

Receive and answer all the telephone call politely and professionally including taking message and forwarding it to the concerned staff members accurately and immediately.

Prepared all Invoice Authorization and send to finance department and check and verify bill and Purchase order.

Maintained the archive system systematically of all WFO, Butwal documents.

Supported to Logistics and procurement activities when required.

Maintained and disbursed petty cash for day-to-day office operation in close coordination with finance department.

Manage vehicles, Hotels and other logistic support during the visit, monitoring, workshop & training.

Maintain important office documents (Office Agreement, Partner Agreement, Partner Audit Reports, Monthly Financial Reports, Progress Report of PNGOs, updated separate file of WFO all PNGOs.)

PROFESSIONAL EXPERIENCES – MEAL

3. Employment Record:

Organization: ENSSURE/HELVETAS, Nepal Swiss Inercooperation Position: Field Monitor

Location:

ENSSURE/Helvetas

Regional Office Kohalpur,

Banke

Main office features:

Enhanced Skills for

Sustainable and Rewarding

Employment (ENSSURE)

project, 2016 to 2025, is

established under an

agreement between the

Government of Nepal (GoN)

and the Swiss Agency for

Development and

Cooperation (SDC). Is

implemented by the Council

for Technical Education and

Vocational Training

(CTEVT) with technical

Major Responsibilities

Planning, field monitoring and evaluation of training programs

Monitoring of the field level training. Responsible for data gathering at district/regional level, training facilitation, coordination, scheduling, sampling, timely submission of all forms, reports.

Conducted various level monitoring plan of EVENT Project and implementation Monitoring with JMT (Joint Monitoring Team)

Conducted Monitoring under ENSSURE Project of Training with OJT, Dual -Vet Apprenticeship Program, Career Guidance Program at working areas.

Coordination, documentation and reporting

Communicate proactively with partners and triangulate information with other stakeholders like trainees, business/industries and community people

EVENT database update, support to training providers date compiling and reporting, Support in generating success stories. Networking and Coordination

Duration: Sept 2018 to 19 August 2021

assistance from Helvetas

Nepal.

Name of Projects Enhanced

Skills for Sustainable and

Rewarding Employment

(ENSSURE)

Working Area

Province 5, 6 and 7 Districts

Coordination and collaboration with Municipality, Joint monitoring team

(JMT), T&Es

Coordinate and support for the implementation of activities under particular thematic area assigned by ENSSURE and also coordinate with focal persons for the implementation and monitoring of planned activities.

4. Employment Record:

Organization: Save the Children

Position: Regional Monitoring, Evaluation, Accountability and Learning (MEAL) Assistant Location:

Save the Children,

Western Regional

Field office,

Butwal and

Nepalgunj

Main office

features:

To support to

Program team for

MEAL system

implementation on

Program.

MEAL system

implementation on

PNGOs and GOVs

partners

Name of Projects

Sponsorship

project at

Pyuthan,

Kapilvastu and

Educate the

Future (ETF) at

Baglung District

Major Responsibilities:- Project planning and designing

Support to MEAL team to develop/ review monitoring checklist based on quality benchmark translate it into Nepali, if required.

Assist program team while developing program/ project M&E plan (indicator definition, indicator calculation process; data collection tool/ methodology, frequency for data collection, responsible person and use of the information).

Ensure program participants on GESI perspective. Monitoring

Ensure that the complaint feedback & action plan tracker have been maintained in the excel database and has also been successfully updated in the OPMIS.

Support to MEAL team on Conduct quarterly Data Quality Assurance (DQA) as per the guideline developed during the MEAL review meeting.

Support to MEAL team on review project tracking report (activities planned vs. achievements) along with the reason for its variance (Monthly). Evaluation

Support to program team provide technical support in the field to program team while conducting CEMIS, QLE, child participation quality service delivery survey. Accountability

Designing and ensure community sharing tools (pocket/ wall calendar, hoarding boards, master flex prints and radio jingles) in close coordination with SC's MEAL team and beneficiaries.

Ensure the complaints and feedbacks have been successfully and timely updated in the OPMIS.

Conduct complaints satisfaction survey rating (quarterly) and share with program team if required.

Training/Workshops in the National Level: -

S.N. Training/Workshop Name of Organizer Venue Period 1 PARCEL Training OXFAM in Nepal Kathmandu 5 days

2 Procurement & HELIOS

Training

OXFAM in Nepal Kathmandu 2 days

3 OPAL & PCT Training OXFAM in Nepal Kathmandu 4 days 4 Tax Updates Training Aviran International Pvt.Ltd. Kathmandu 1 days 5 Basic to Advance Excel Training OXFAM in Nepal Kathmandu 7 days 6 Training for Teachers on Career

Guidance

ANTARANG Psychosocial

Research and Training Institute

Dhangadhi 7 days

Duration: August 2014 to 15 February 2016

7 Accountability Mechanism

Training

Save the children Country Office Kathmandu 5 days

8 Training on MEAL Approach Save The Children Bardiya 5 days 9 Gender and Social Inclusion TOT NEST,Nepalgunj Nepalgunj, Banke 5 days 10 First Aid Training Red Cross and Save the Children Butwal 3 days 11 Advance MS Excel Training Save The Children Kathmandu 3 days 12 1st Y-PEER National TOT UNFPA, Nepal Kathmandu, Nepal 5 days Languages Skill:

S.N. Language Speaking Writing Reading

1. English Very Good Very Good Excellent

Computer Skills:

MS Word, MS Excel, MS Power Point, OPMIS database software, Helios Software, GIS software, Email and Internet.

References:

Aastha Amatya

Logistics & Fleet Officer

OXFAM in Nepal, Country Office

,Kathmandu,Nepal

Email: ********@*****.***.**

Contact: +977-9841594204

Dhana Kumari Bhusal

Associate Director

Save the Children East Field Office,

Bardibas, Nepal

Email:*****.******@***************.***

Contact: +977-985-***-****

Krishna Kumari Oli

October 2024

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