Project Manager Executive Assistant

JENNIFER RESCILDO

New York City Metro *********@*****.*** 646-***-****

PROFILE

I am a skilled project manager with a broad range of experience that allows me to work across cultures and time zones to deliver high quality project results. I can manage multiple stakeholders and navigates complex, multifaceted challenges with detail-oriented plans. I work well under pressure and possess the ability to influence diverse audiences by providing logical and innovative solutions on complex business issues. I’ve played various roles and worked with numerous departments where I’ve become skilled in active listening, learning, and effectively communicating.

EXPERIENCE

Axel Johnson Inc., New York, NY

Facility Manager June 2018 – February 2024

Oversees the day-to-day operations of a building or complex.

Ensures the smooth functioning of all building systems, such as HVAC, plumbing, and electrical.

Develops and implements maintenance plans.

Manages budgets and contracts with vendors.

Ensures the safety and security of the building and its occupants.

Project Manager

Plans, organizes, and leads projects from start to finish.

Defines project goals, timelines, and budgets.

Manages project teams and resources.

Communicates project status to manager.

Events Manager

Plans, organizes, and executes events.

Develops event concepts and budgets.

Secures venues and vendors.

Manages logistics, such as catering and transportation.

Promotes the event and ensures its success.

Office Manager

Provides administrative support to an office or organization.

Manages office supplies and equipment.

Schedules appointments and meetings.

Oversees office procedures and workflows.

Performs a variety of other administrative tasks.

Freelance, New York, NY

Casting Assistant/Production Assistant Current

Maintained and updated a comprehensive talent database specific to the beauty and fashion industry, including models, influencers, and stylists.

Provided logistical support during auditions, including scheduling talent and crew, managing check-in, and prepping audition rooms.

Transcribed audition recordings and maintained detailed notes for the casting director. Created and designed slide decks by distilling complex information in an easily digestible manner.

Assisted with post-production tasks, including logging and transcribing, scheduling callbacks and notifying talent of casting decisions.

Conducted in-depth research to identify models and influencers who aligned with the brand image and campaign concept.

Assisted with ADP payroll system

Altamar Partners North America, New York, NY

Executive Assistant to Chief Executive Officer and Staff November 2016 – June 2018

Project Manager for the new office space.

Provided support to CEO and team which includes extensive calendar management and heavy call volume.

Coordinated domestic and international travel accommodations, ground transportation, and itineraries.

Reconciled, processed, and submitted expenses for the team.

Managed multiple calendars in different time zones, and ensure no overlaps, prepare meeting rooms.

Administered IT set up, maintain inventory, act as vendor liaison, and review invoices.

Hosted vendors and clients, accepted deliveries, organized courier serviced, and arranged travel and transportation.

Credit Suisse, New York, NY

Senior Executive Assistant, Fund of Funds September 2005 - September 2016

Provided administrative support for 40+ Senior Associates Managing Directors, Directors, and Vice Presidents

Heavy calendar management

Coordinated A/V, meeting space, compiled and distributed meeting and follow-up materials.

Point person for all staff inquiries and complaints and maintained project lists.

Coordinated extensive international and domestic travel arrangements.

Organized corporate events including charity functions, conferences, holiday parties and milestone celebrations.

Arranged client entertainment, restaurant reservations, agendas, and special events.

Managed confidential HR matters, including interviews, on-boarding process, and termination paperwork.

Coordinated internal and external office moves.

Personal duties included managing household, medical, travel, dining, gifts, reservations, and errands, knowledge of cultural activities, and properties.

Hackensack University Medical Center, Hackensack, NJ

Administrative Assistant May 2003 - August 2005

Managed a multitude of administrative projects, office management, proofreading, supply inventory, mailing lists, equipment maintenance and meeting minutes.

EDUCATION

Associate degree, Liberal Arts Bergen Community College, Paramus, NJ

TOOLS & TECHNOLOGY

MS Word, Excel, PowerPoint, Outlook, Keynote, Proprietary database, Project Management, ADP Payroll Software

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