Office Manager Executive Assistant

EMPLOYMENT HISTORY

SEP **** - PRESENT

Executive Assistant & Office Manager, Raith Capital, New York, NY DEC 2015 - SEP 2021

Office Manager & Accounting Assistant, Talkpoint, A PGI Company, New York, NY JAN 2014 - JUN 2015

Office Manager & Administrative Assistant, Dagher Engineering, New York, NY AUG 2005 - DEC 2013

Office Manager & Event Planning Assistant, The Palm House [Brooklyn Botanic Gardens], Brooklyn, NY SKILLS

QuickBooks Expensify

DocuSign Bill Quick

EDUCATION

BACHELOR OF ARTS, ST. FRANCIS COLLEGE

Major: Psychology (Cum Laude)

L INKS

LinkedIn Profile

*****.****@*****.***

347-***-**** KARA O'DALY

PROFESSIONAL SUMMARY

Senior Office Administrator and New York Notary Public with 20+ years of extensive experience supporting senior executives and managing office operations. Expert in enhancing efficiency through meticulous organization and multi- tasking, utilizing expertise in Expensify, QuickBooks, and Microsoft Office Suite. Passionate about fostering a productive work environment and driving continuous improvement in administrative processes. Provide daily support to the firm's three Partners, C&O Officer, and Chief Administrative Officer, including calendar management, email review, meeting preparation & note taking, expense reporting via Expensify, and travel arrangements as needed.

Assist coworkers with daily tasks such as meeting preparation, preparing time-sensitive documents, managing DocuSign submissions, reviewing weekly invoices, scheduling meetings via Microsoft Outlook and Teams, handling IT requests, and other ad hoc needs.

Office management, overseeing client arrivals, handling mail (USPS/FedEx), and directing calls to the acquisitions team Assist in the monthly production of logging trades and prepare for the monthly CMBS Bond meeting. Coordinate weekly lunches, meetings, presentations, and necessary printouts as needed and daily stocking of the office supply demand.

Assist in organizing outside social work events.

Communicate with the building management regarding any office maintenance requests or repairs needed. Onboarding support in setting up new hires when joining the firm, consisting of IT setup and account logins. Supported Accounting Manager with daily tasks, improving report accuracy by 15% using QuickBooks. Managed invoicing and communications, boosting team efficiency and ensuring seamless operations. Resolved urgent issues promptly, minimizing disruptions and maintaining smooth office operations. Managed time-sensitive communications for firm principals, ensuring timely responses and efficient routing. Enhanced communication efficiency, leading to improved client satisfaction and faster decision-making. Coordinated and maintained client files, event logistics, ensuring smooth communication between clients, vendors and event coordinators.

Generated monthly revenue/operations reports, contracts, invoices, and processed incoming deposits ensuring accuracy.

Contact this candidate