Real Estate Legal Assistant

Location:

Houston, TX

Posted:

October 19, 2024

Contact this candidate

Resume:

Yolanda Ramirez

Houston, Tx 713-***-****

***********@*****.***

Highly motivated, competent, reliable and professional committed to delivering top quality work. Ability to perform independently or as a team. Excellent interpersonal / communication skills. Proven skills and abilities related to handling multiple projects and meeting deadlines. Demonstrated ability to adapt to new systems & technology. Detail oriented. Fluent in Spanish. WORK EXPERIENCE

Legal Assistant Feb 2018 - Present

Foley & Lardner, LLP

I support six (6) Partners regarding several corporate sections of law as follows:

• Ccommercial real estate regarding major energy and entertainment industries transactions, acquisitions, divestitures, and financing of energy and infrastructure projects, multi-family real estate, corporate loans, startups and Fortune 500 companies, restructurings, engineering, procurement and construction (EPC) agreements, product purchase agreements, service agreements, supply agreements, participation agreements, joint operating agreements, farmouts, drilling contracts, gathering agreements, gas processing agreements, gas and crude transportation agreements, North American Energy Standards Board (NAESB) contracts, hedging transactions, mineral leases, joint development agreements, master service agreements (MSAs), purchase, supply, power purchase, and tolling agreements, joint ventures, equity, and debt financings, international and domestic transactions, including borrower-side finance, docs for management groups seeking private equity funding.

• Complex cross-border corporate, commercial, and M&A transactions in Latin America and Europe, corporate transactions, commercial real estate, family offices, complex litigation involving maritime, marine, energy, transportation, and commercial matters worldwide, government relation matters involving immigration, cross-border corporate transaction, litigation, arbitration, and mediation matters in Latin American countries, Labor and employment, Vessel collisions, Liens and seizures, Salvage, towage, general average, insurance, contract indemnity disputes, Federal Aviation Administration, aviation, cargo, Governmental fines.

• Solar and wind projects, Insurance compliance, coverage and bad faith, Government compliance, Family office investments, International discovery, Commercial real estate, Mergers, acquisitions and dispositions of assets, shares and real property, International regulatory issues posed by the Office of Foreign Assets Control (OFAC) and other economic sanctions, civil law and common law.

• Type, edit and proofread documents quickly and accurately content and typographical errors; use Microsoft Word, Excel, PowerPoint, Outlook & Visio; handle general administrative duties such as calendar, travel arrangements, meeting coordination, expense reports and time entry; answers telephone calls, takes messages or provides information as appropriate; attend training classes to keep up to date with technological advances and software upgrades; provide additional back-up coverage to other Legal Assistants on Teams as needed; maintain and manage electronic and paper files; open new client matters.

Human Resources Coordinator Aug 2005 - Sept 2017

Greenberg Traurig, LLP

Human Resources/EMS & Ultipro Systems:

• Responsible for data entry related to the hiring, termination and status changes of employees in the Firm’s EMS and Ultipro HR system

• Verify new hire I-9 information through e-Verify software to ensure that all employees are eligible to legally work in the U.S.

• Create, organize, and maintain files for all Firm employees verifying that all information is accurate, current, and complete while maintaining strict confidentiality of all employee records and information

• Prepare orientation schedule and conduct onboarding for incoming new hires HR Administration:

• Responsible for data entry related to the hiring, termination and status changes of employees.

• Conduct employee orientation including training programs, background/drug testing, e-Verify and benefit explanations

• Review, process and file employee compliance paperwork

• Process and oversee all leave of absence requests and STD/LTD paperwork

• Participate in annual Open Enrollment

• Provide thorough and detailed support in the implementation and testing of several new systems and programs used in HR

• Work with management on reorganizations, acquisitions, headcount management, turnover and all strategic planning related to human resources issues

• Assures employees adhere to policy administration goals and deadlines

• Work with HR corporate office on events such as performance evaluations, salary increases, bonuses, benefits open enrollments and policy communications

• Monitor time and attendance for staff through Kronos system; approve and schedule vacations, sick and personal days

• Responsible for day-to-day assignments and workflow of secretaries; supervise other support administrative personnel within the law firm

• Track Firm wide anniversaries, create and send necessary e-mails, order and deliver gifts as required

• Coordinate the annual staff and associate attorneys evaluation process using viDesktop software from start to finish

• Coordinate the local administration of benefits, monitoring federal and state regulatory compliance

General Building Facilities/Administrative:

• Work with various vendors to compare, negotiate & ensure solid purchasing decisions for services and goods needed for business operations

• Process invoices from various vendors such as couriers, record storage and credit card companies

• Handle facilities issues involving the office space such as housekeeping, carpet cleaning, construction/painting repairs, etc.

• Handle the setting up parking for all staff as well as reviewing invoices

• General administrative assistance to Business Director Recruiting:

• Assist with updating job descriptions

• Submit new hire paperwork through i-Verify software

• Post open positions on firm and various recruiting websites

• Screen and sort incoming resumes and applications; maintain applicant files

• Assist with scheduling of office interviews, communicating with candidates via e-mail and phone

• Submit background checks on prospective employees through e-Verify software EDUCATION

Blinn College Bryan, Texas

Bryan High School Bryan, Texas

SKILLS

Excel / Microsoft Word / Powerpoint / MS Outlook / Filesite / NetDocs / iManage / Lawdrill / InTapp / Ultipro / Kronos / EMS / CMS / Carpe Diem Time Entry / Chrome River / Necho / viDesktop / viRecruit / e-Verify / i-Verify / RAI background

REFERENCES

John Meredith, Chief Operating Officer

Chamberlain Hrdlicka

1200 Smith St., Suite 1400

Houston, Texas 77002

713-***-****

****.********@**************.***

Angelina Bennevendo

Matter Management Process Analyst

Norton Rose Fulbright, LLP

1301 McKinney, Suite 5100

Houston, Texas 77002