Administrative Assistant Data Entry
Resume:
Carla Rice
*** ********** **** ** *****: 404-***-****
Eatonton, GA 31024 Email: *******@*****.***
Administrative Assistant
Highly accomplished professional credited with solid administrative experience and the ability to maintain solid business relationships. Team player recognized for exceptional interpersonal skills. Effective communicator noted for providing support to team members and to keep learning.
Areas of Expertise
Professional Experience
Circle of Love Center, Inc. 2022-Present
Financial Coordinator
Monthly/Quarterly budget reports.
Manages financial records, systems and processes.
Managing financial campaigns outside of non profit.
Overseeing client and employee profiles.
Monthly Grant preparation.
Account Payables / Account Receivables.
Payroll
Review and respond to emails accordingly and in a professional manner.
Reconcile bank statements each month.
Gather all documentation for our audits.
Notary
Proficiency in MS Excel, & MS Word .
Experience with QuickBooks accounting.
Putnam County Charter Schools 2019-2022
Administrative Assistant
Greet parents and students in the front office.
Student, parent and visitor sign in and sign out.
Answer phone calls and direct them to the correct person.
Review and respond to emails accordingly and in a professional manner from staff and parents.
Apply knowledge of phone systems, PDA’s, copiers, fax machines, and printers.
Help parents that come in with correct paper work for withdrawing or enrolling students.
Help students with getting ADAP and certificate of attendance for learners and driving license.
Help getting students correct updated information for their records.
Tardy passes for late students.
Buss passes for any transportation change.
Program the Telecenter U bell system for regular schedule and IF schedule.
Make sure all staff has the Centegix badge in case of any emergency at the school during the day.
Kept spreadsheets for student parking and for whatever else a spreadsheet was needed for when asked by an administrator.
Google documents.
Maintain a high level of confidentiality regarding students and staff information.
Have a professional work environment.
Notary
Willing to help out with anything else that is needed from me.
Farmers & Merchants Bank 2018 – 2019
Loan Processor
Process personal loans and home loans and commercial loans.
Open mail and process loan payment.
Answer phone calls to help customers with their loan questions.
Review and respond to emails accordingly and in a professional manner.
Apply knowledge of phone systems, PDA’s, copiers, fax machines, and printers.
Pay Escrow out each month accordingly
Pay Taxes for our Escrow customers
Prepare Board meeting records for Escrow each month
Hollandsworth Construction, LLC 2015 – PRESENT
Office Manager
Utilize expertise to prepare all correspondence from draft, prepare for execution, and create reports.
Prepare and forward various monthly reports, timesheets, and phone lists to the appropriate department.
Maintain calendars and schedule meetings using knowledge and judgment. Duties encompass maintaining confidential information, screening phone calls/visitors, and notarizing documents.
Review and respond to emails accordingly and in a professional manner.
Apply knowledge of phone systems, cell phones, PDA’s, copiers, fax machines, and printers.
Preparing AIA Contracts to owners and sub-contracts to subs.
Accounts Payables / Accounts Receivables – Quick Books and Microsoft Office.
HR – On boarding with new employees with confidentiality; using E-Verify.
Choate Construction Company, Atlanta, GA 2014 – 2015
Executive Administrative Assistant to the Vice President of Operations
Utilize expertise to prepare all correspondence from draft, prepare for execution, and create reports/presentations.
Prepare and forward various monthly reports, timesheets, and phone lists to the appropriate department.
Maintain calendars and schedule meetings using knowledge and judgment. Duties encompass maintaining confidential information, screening phone calls/visitors, and notarizing documents.
Review and respond to emails accordingly and in a professional manner.
Apply knowledge of phone systems, cell phones, PDA’s, copiers, fax machines, and printers.
Supply hard hats, safety glasses, and safety vests to Project Managers and Superintendents for the job site. Tasks include preparing Superintendent’s/Project Manager’s Safety Binders and AIA Contracts.
Accounts Payables / Accounts Receivables
SKC, Inc., Covington, GA 2013 – 2014
Purchasing/Administrative Assistant
Worked efficiently with Microsoft Office. Responsibilities incorporated scanning, copying, SAP Software, entering monthly bills, AP / AR, and monthly reports.
Used skills to plan office events, purchase orders, prepare requisitions, and order supplies.
Manage guest houses and order shoes and uniforms for all plant employees.
Moore Stephens Tiller, LLC, Duluth, GA 2012 - August 2013
Administrative Assistant / CPA Firm
Demonstrate skills while charged with formatting financials, scanning, copying, and keeping track of sent/signed Management Representation letters and engagement letters.
Exemplify experience with engagement software, ProSystem FX software, Confirmation.com for cash confirmations, answering phones, and keeping financials confidential.
Keeping track of sent/signed Management Representation letters and engagement letters.
Send final financials and final electronic financials out to clients by a certain deadline.
Garrard Construction Group, Duluth, GA 2005 -2012
CFO Administrative Assistant / Human Resources / Payroll
Assist in licensing for the Project Managers.
Scheduling superintendents and laborers weekly on the job.
Manage payroll function for employees on Timberline software
Perform general office duties and administrative tasks.
Collect weekly time sheets.
Compute yearly, quarterly, monthly and weekly benefits and payroll totals.
Schedules vacations.
Coordinate orientations for new employees.
Prepare presentations and manuals
Assist managers with screening of candidaes and coordinating interviews.
Highly trustworthy, discreet and ethical.
Administer online banking functions.
Manage internal and external mail functions.
Provide telephone support.
Schedule client appointments and maintain up-to-date confidential client files.
401-K weekly contribution data input.
Assist in open enrollment for insurance
AP /AR in Timberline Software
Detailed-oriented, efficient and organized professional with extensive experience in accounts payables.
Excellent written and verbal communication skills.
Resourceful in the completion of projects, effective at multi-tasking
Manage vendor accounts generating weekly on demand checks.
Additional Experience
Gwinnett Gynecology, Front Desk, Snellville, GA, 2004-2005
Walton County Board of Education, Secretary of Technology/Instructional Technology, Monroe, GA, 1999-2004
Walton County Board of Education, School Secretary, Monroe, GA, 1999-2004.
Education & Training
South Gwinnett High School, Snellville, GA
Georgia Southern College, Statesboro, GA Dekalb College, Decatur, GA
Awards & Distinctions
Received the award for “Support Person of the Year,” Walton County Board of Education
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