Staff Accountant Accounts Payable
Resume:
BIANCA M. MADURO
P.O. Box ****** St. Thomas, VI *0801
Phone 340-***-**** • E-mail **********@*****.***
SKILLS
● Knowledge of procure-to-pay transaction cycle and OMB A-87 and A-133
● Strong analytical skills, very organized and detail oriented.
● Ability to manage multiple priorities and adapt to changing priorities with tight deadlines in a fast-paced environment.
● Customer Service
● Microsoft Office (Word, Excel, PowerPoint)
● Strong knowledge of GAAP
● QuickBooks
● ADP
● SAGE 100
● Tyler Munis
WORK EXPERIENCE
Staff Accountant June 2024-Present
The West Indian Company Limited
• Maintain account receivables ledger, security deposits, debit and credit notes
• Enter daily cash receipts and update account receivables ledger by customer
• Run monthly account receivable statements for tenants
• Invoicing (A/R)
• Input journal entries
• Prepare relative A/R and General Ledger reconciliation
• Prepare and process ship disbursements
• Tax filings 941, 941VI Quarterly
• Prepare daily banking position reports
• Prepare financial statement preparation and closing procedures
• Monthly, Quarterly, and year end closing procedures
• Create and Prepare SOPs for internal operation
• A/P Invoice processing, coding invoices, and ensuring accuracy and compliance with company policies and procedures
Staff Accountant August 2023-June 2024
Moe’s Fresh Market
● Processing Reimbursement Requests for store managers/owners to ensure compliance with Accounting Policy
● Enroll and enter new and existing employees into ADP
● Terminate and enter wage increases in ADP
● Payroll processing and reporting bi-weekly in ADP
● Reconcile bank statements and other general ledger accounts on a timely basis
● Reviewing and reconciling company credit cards and expense reimbursements, including collaborating across departments to obtain necessary support
● Process customer invoices and track payments
● Issue ACH payment and confirmations to vendors
● Communicate with vendors on discrepancies and other matters
● Run periodic accounts payable reports
● Print payable checks
● Conduct interviews for possible new hires
BIANCA M. MADURO
P.O. Box 600381 St. Thomas, VI 00801
Phone 340-***-**** • E-mail **********@*****.***
AP Reimbursement Specialist August 2022-July 2023
Chicago Public Schools, Chicago IL
● Processing Reimbursement Requests for school-based staff and Central Office to ensure compliance with Board Policy
● Respond to Department/Central Office inquiries on employee reimbursements
● Answer phone calls timely and respond professionally and accurately to intern all customers
● Track and record transactional data
● Review and elevate receipts to determine if expenses are allowable
● Financial data entry
● Review and provide feedback for monthly statements for vendors Federal Grants Accounts Payable Specialist-Leader July 2016-December 2021 Office of Management and Budget, St. Thomas USVI
● Served as the final level of approval for invoices as the Lead of the AP team
● Respond to vendors inquiries regarding Purchase Order and invoice payment status: telephone & e-mail
● Review (3-way matching) and enter invoices in the system and release them for review and processing.
● Tracking outstanding invoices and communicating to the vendor the list of missing deliverables delaying the payment
● Review sub-grantee expense supporting documentation and reconcile outstanding advances
● Review service provider’s and contractor's requests for payment and supporting documentation
● Process the check-run (issue payment to vendor) and Reconcile Payment issued with Invoices approved for payment
● Prepare the drawdown and supports for management review
● (E-mail) purchase orders to vendors as soon as they are converted.
● Daily monitoring Receiving Report and ensure the vendor submit timely accurate invoice for items received
● Ensure proper supporting documentation is submitted for PO Modification prior processing
● Ensure accurate and timely updating of all Open-Grants outstanding POs and associate Invoices.
● Bring any discrepancy between PO-Invoice-Shipment to the attention of the vendor and Program management.
● Communicate timely to the Program Manager any issue that may delay delivery of your order such as items not available for immediate shipping (backorder) and/or item no longer available (discontinued).
● Maintain the Vendor Database: ensure proper documents on file: W-9, ACH authorization, Business license…
● Maintain and update Accounting Policies and Procedures, including cash disbursement internal control
● Conduct Accounts Payable Processing capacity building training to the client employees
● Assist with month-end closing (reconciliations and analysis) and assist in preparation of Monthly Grant report due to OMB
● Assist the Manager with A-133 audit supports requested BIANCA M. MADURO
P.O. Box 600381 St. Thomas, VI 00801
Phone 340-***-**** • E-mail **********@*****.***
Sr. Accounts Payable Specialist, October 2010 to July 2016 Bazilio Cobb and Associates (BCA), St. Thomas USVI
● Served as the final level of approval for invoices as the Lead of the AP team
● Respond to vendors inquiries regarding Purchase Order and invoice payment status: telephone & e-mail
● Review (3-way matching) and enter invoices in the system and release them for review and processing.
● Tracking outstanding invoices and communicating to the vendor the list of missing deliverables delaying the payment
● Review sub-grantee expense supporting documentation and reconcile outstanding advances
● Review service provider’s and contractor's requests for payment and supporting documentation
● Process the check-run (issue payment to vendor) and Reconcile Payment issued with Invoices approved for payment
● Prepare the drawdown and supports for management review
● (E-mail) purchase orders to vendors as soon as they are converted.
● Daily monitoring Receiving Report and ensure the vendor submit timely accurate invoice for items received
● Ensure proper supporting documentation is submitted for PO Modification prior processing
● Ensure accurate and timely updating of all Open-Grants outstanding POs and associate Invoices.
● Bring any discrepancy between PO-Invoice-Shipment to the attention of the vendor and Program management.
● Communicate timely to the Program Manager any issue that may delay delivery of your order such as items not available for immediate shipping (backorder) and/or item no longer available (discontinued).
● Maintain the Vendor Database: ensure proper documents on file: W-9, ACH authorization, Business license…
● Maintain and update Accounting Policies and Procedures, including cash disbursement internal control
● Conduct Accounts Payable Processing capacity building training to the client employees
● Assist with month-end closing (reconciliations and analysis) and assist in preparation of Monthly Grant report due to OMB
● Assist the Manager with A-133 audit supports requested Accounts Payable Specialist January 2010 to October 2010 Alvarez & Marsal (A&M), St. Thomas USVI
● Management and follow-up on invoice approvals to ensure timely processing and payment to vendor invoices
● Reconcile vendor statements, research and correct discrepancies
● Process the check-run (issue payment to vendor) and Reconcile Payment issued with Invoices approved for payment
● Investigates and resolves problems associated with processing of invoices
● Receives, researches and resolves a variety of routine internal and external inquiries concerning payment status, including communicating the resolution of discrepancies to appropriate persons
● Answer AP related questions back to internal and external employees or vendors
● Responsible for data entry necessary to accurately maintain the vendor master files in the accounting system
● Retrieve documentation timely and accurately during audit process BIANCA M. MADURO
P.O. Box 600381 St. Thomas, VI 00801
Phone 340-***-**** • E-mail **********@*****.***
Accounts Payable Coordinator January 2008 to January 2010 Kazi Management, St. Thomas USVI
● Processing invoices for payment in the accounts payable department.
● Match up the Purchase Order or Purchase Voucher to the invoice while checking to be sure the amount charged is the same as on the PO. Make sure all items have been received. Code invoice properly.
● Reconcile vendor statements. Researching payments as needed.
● Assist with monthly closing of records.
● Communications with vendors regarding issues with payment, invoices, etc. EDUCATION & CERTIFICATIONS
● Lean Six Sigma Yellow Belt Certification, 2019
● The New Uniform Grant Guidance Certification, 2019
● Ethics, Audit Reporting, and Contract/Procurement Fraud Certification, 2018
● Bachelor’s Degree in Business Management, 2022 (Ashworth College Online)
● Associate Degree in Accounting, 2008 (Kaplan University Online)
Contact this candidate