Administrative Officer In-Charge

Mary Jane E. Ramirez

Address : *** ******** **., ********, *****, Cavite, Philippines 4108

Tel no. : 091*-***-**** / 099*-*******

Email add : *******@*****.***

* More than 20 years of Import and Export experience * Proven ability to direct multiple locations * Able to reduce cost and improve efficiency * Hardworking, able to multi-task effectively * Highly familiar with import and export (for Peza locator) Professional Experience

Administrative Officer (Logistic/Sales/HR/Purchasing) TN Tech Electronics Inc.

PEZA, Rosario, Cavite, Philippines

June 01, 2019 up to present

Duties and Responsibilities

Arranged all necessary documents for company start-up to government agency such as PEZA, Customs, SEC and DOLE ;

- Application for Commercial Operation to Peza

- Application for Registry of Establishment to DOLE

- Application for Amendment and LOA for registered activity

• For Peza and Customs prepare and filling all documents needed for Importation and Exportation such as; Registration of

- CPRS or Company Profile Registration as Importer & Exporter (annual)

- Electronic Import Permit Systems ((EIPS)

- Electronics Automated Export Declaration System (eAEDS)

- General Transportation Surety Bond Application (annual)

- Ecozone Monthly Performance Report Online

- Bureau of Customs Portal Registration

- Automated Bond Management Systems (BOC-E2M)

- Utilization of Prepayment Accounts Bureau of Customs

• For Peza and Dole prepare and filling all documents needed for Visa Application to foreign national;

-Visa 47a2 application to Peza (annual)

- Alien Employment Permit application to Dole (annual)

- DOLE Establishment Report Systems

• For PDEA and DDB prepare and filling all documents needed for Importation of Chemical; Registration

- PDEA Registration for National Single Window (Import Permit)

- Dangerous Drug Board (DBB) Online Registration for Certificate of Exemption Information Systems (OACEIS)

- PDEA License to Handle Controlled Precursor and Essential Chemicals

(CPECS)

- PDEA Permit for every Importation of Controlled Precursor and Essential Chemicals (CPECS)

-Dangerous Drugs Board (DDB) permit for Certificate of Exemption of CPECS depends on chemical concentration.

Duties and Responsibilities as Logistic In-charge

• Responsible for Import transaction of the company

- Coordinate with broker for every incoming raw material, machinery and equipment and chemicals

- Input all new importable item with corresponding HS Code to Eletronic Import Permit System (EIPS)

- Take charge in processing of PDEA Import Permit for importation of chemicals

• Responsible for Export transaction of the company

- Make commercial invoice and packing list for every export shipment

- Lodgement of export delivery in Automated Export Declaration Systems

(AEDS)

- Coordinate with the broker for every export shipments

- Take charge processing of documents import/export/local to Peza and BOC

- Coordinate Value Added Service Provider (Ekonek/Intercomerce) for every new updates to Import and Export systems.

• Responsible in Delivery Report

- Prepare and make daily delivery report

- Make monthly sales and delivery report

- In-charge in monthly expense report of delivery

• Responsible in Report to be submitted to Peza & PDEA

- Monthly Performance Report (EZMPR)

- Tax Incentives Management and Transparency Act (TIMTA) Report A.2

- Quarterly Report for Chemicals Record Usage

Duties and Responsibilities as Logistic Sales In-Charge Duties and Responsibilities

• Direct reporting to General Manager.

Coordinate with existing customer for all concerns specially receiving and confirmation of Purchase Order (PO).

Weekly planning and preparation of new PO and delivery schedule.

Coordinate with different department for new PO and delivery schedule (Production/QC Warehouse)

Provide delivery instruction for every delivery.

Monitoring of PO balances for each model.

Coordinate with concern department specially QC for customer complain/contract review/feedback/sample request.

Received inquiry and transact with new and prospective buyers.

• Update all files and internal company documentation Duties and Responsibilities as Admin In-charge

• Take charge for daily attendance report

• In-charge in hiring of manpower

• Provide orientation for newly hired employee

• Prepare and make employment contract for newly hired employee

• Make request for temporary ID for newly hired employee

• Take charge annual application of vehicle pass for company and employee’s car and curfew pass for foreign national.

• Responsible for report to be submitted to Peza & Dole

- Monthly Manpower Employment Report (MER) Dole

- Monthly Employer’s Works/Accident Illness Report Dole

- Quarterly Report of Foreign National to Peza

• Responsible to assist company helper to their assigned task

• Assist all concern of each sections.

• Hotel booking and reservations

• Coordinate to travel agency for flight schedule and ticketing. Duties and Responsibilities as Covid-19 In-charge

• Prepare Covid-19 workplace policy

• In-charge in mandatory reporting of covid-19 cases

• Provide orientation for company policy against covid-19 to all employee

• In-charge attending meetings and orientation for new policy and prevention of covid- 19

• Prepare all security measures against covid-19 within the company. Duties and Responsibilities as Purchasing In-charge

• In-charge in purchasing of item need in production area

Prepare and issue PO for materials request and send to supplier.

Coordinate with supplier for new materials request.

Prepare and make monthly report of purchases.

Schedule purchases and deliveries

Negotiate and transact with supplier

Administrative Officer (part-time)

Keyrin Electronics (Phils.) Inc.

PEZA, Rosario, Cavite, Philippines

Aug. 01, 2018 – May 31, 2019

Duties and Responsibilities

• Direct reporting to General Manager

• Arrange all necessary documents for company closure to government agency such as PEZA, SEC and BIR.

Logistic Officer

Keyrin Electronics (Phils.) Inc.

PEZA, Rosario, Cavite, Philippines

June 1998 – Sept. 2013

Feb. 2014 – July 31, 2017

Sales In-Charge

Duties and Responsibilities

• Direct reporting to General Manager.

Coordinate with existing customer for all concerns specially receiving and confirmation of Purchase Order (PO).

Weekly planning and preparation of new PO and delivery schedule.

Coordinate with different department for new PO and delivery schedule (Production/QC Warehouse)

Provide delivery instruction for every delivery.

Monitoring of PO balances for each model.

Coordinate with concern department specially QC for customer complain/contract review/feedback/sample request.

Received inquiry and transact with new and prospective buyers.

• Update all files and internal company documentation Import-Export Officer

Duties and Responsibilities

• Direct reporting to General Manager.

• Responsible for updating and making reports submitted Korea head office.

• Responsible of preparing delivery documents;

Local delivery - sales invoice, delivery receipt

Export delivery - commercial invoice/packing list/export declaration

• Take charge processing of documents import/export/local in Peza and Customs.

• Responsible in lodgment of export shipment to Automated Export Declaration System.

• Responsible in lodgment of import shipment to Automated Import Permit System.

• Coordinate Value Added Service Provider (Ekonek) for every new updates to Import and Export systems.

• Coordinate with courier/broker/forwarder to make arrangements, issue and instruction for all import and export shipments.

• Coordinate with different department (Sales/Production/Warehouse) for schedule and delivery requirements.

• Take charge of sending and tracking of the package exported and imported.

• Obtain freight quotation and other permits where necessary.

• Effective negotiation of duties and terms for import and export.

• Bank Draft documentation. (Letter of Credit or LC)

• Update all files and internal company documentation

• Control to minimize delivery expenses and other charges for import and export deliveries.

• Check billing statement from courier/broker/forwarder based in the incoming and outgoing delivery transactions.

• Monthly expense report of delivery,

• Responsible in preparing and making sales report (annual/semi –annual sales, quarterly, monthly comparative sales) submitted to General Manager.

• Coordinate with PCO for importation of chemicals (provide copy of PO and msds)

• Responsible for Peza and BOC report and requirements such as;

- Annual renewal of General Surety Bond for importation

- Yearly application of Client Profile Registration Systems or CPRS (Importer & Exporter)

- Handle issue and problems encounter to PEZA and BOC.

- Attend meeting and seminar for new or update issue about import and export procedures.

- Monthly,Quarterly and Annual enterprise report on operations Purchasing (imported materials)

Prepare and issue PO for materials request and send to supplier.

Coordinate with supplier for new materials request.

Prepare and make monthly report of purchases.

Schedule purchases and deliveries

Negotiate and transact with supplier

Logistic Officer

CSB Battery Philippine Branch

PEZA, Rosario, Cavite,

Sept. 16, 2013 – Feb. 28, 2014

Duties and Responsibilities

Take charge of Purchasing function (sourcing of supplier for office and production supply)

Take charge of incoming machines and equipment use for production.

Take charge to coordinate service provider of PEZA for enrollment to Electronic Import Permit Systems and Export Declaration Systems as Peza requirements.

Responsible for uploading of new importable items to EIPS

Monitoring of incoming import shipment and coordinate with the broker.

Assist for the application of some permits to Peza and BOC

Responsible to input all invoice and billing expenses invoice to ERP.

Coordinate with PCO about the importation of chemicals use for production.

Responsible for making delivery reports.

On-Job-Training

Prudential Bank

Malate Manila

Nov. ‘97-Jan -98

• Responsible in checking and issuing statement of account and cleared cheque to client.

• Assigned sending fax all cheques to Prudential bank head office.

• Assigned to new accounts section- assist inc opening account and inquiry of client.

• Filing of different bank documents.

Training/Seminars/Orientation

Orientation on the Updates of Peza Processes

Movements of Goods

Visa Processing

Cavite Economic Zone – CEZ Function Room

June 27, 2024

Implementation of the Expanded Electronic Zone Transfer System(EZTS- Phase 2)- Enhanced Intrazone and Interzone Transfer of Goods between PEZA- Registered EnterprisesPeza Expanded Ezts

EKONEK Pilipinas - CEZIA

July 25, 2023

Orientation on Department Order No. 221 s.2021-Authorize Representative in Application of Alien Employment Permit (AEP)

DOLE Regional Office – Calamba Laguna

April 27, 2023

Implementation of 47A2 Visa to Peza Visa

Philippine Economic Zone Authority (FNU)

November 2021

Town Hall Meeting on Vaccine Procurement for Private Entities. Department of Health – Region IVA

Online-Zoom-Orientation Meeting

May 28, 2021

Revised Rules and Regulations on the Opening

and Utilization of Prepayment Accounts Bureau of Customs EKONEK Pilipinas

Online-Zoom-Orientation Meeting

May 27, 2021

Workplace Prevention and Control of Covid-19 by RTF Cavite Provincial Disaster Risk Reduction and Management Office Regional Task Force on Covid-19 CALABARZON

Online-Zoom-Orientation Meeting

May 11, 2021

Implementation of Automated Bonds Management System (ABMS) Bureau of Customs (BOC)

EKONEK Pilipinas

Online-Zoom-Orientation

February 04, 2021

Regulatory Control of DD/CPECS and Briefing/Walk-Through on the Use of RCS Online and Tradent

Hotel Marciano

Calamba, Laguna

Oct. 04, 2019

Expanded Automated Export Declaration Systems (EADS) Ekonek

September 2011

Automated Export Documentation System (AEDS)

Peza Building

July 2010

Electronic Import Permit Systems (EIPS)

2009

New Import-Export Customs Procedures & Documentation JFR Business Institute

Bayview Park Hotel

ISO 14001:2009 Series (AJA)

Keyrin Electronics (Phils.) Inc

December 15, 2009

ISO 900:2000 Series

Education

College Adamson University (1996-1998)

Computer Secretarial

Manila

Secondary Amaya School of Home Industries (1992-1996) Sahud-Ulan, Tanza, Cavite

Primary Halayhay Elementary School (1986-1992)

Halayhay, Tanza, Cavite

Personal Information

44 years of age and Married

Character References

Ms. Rosalie Araracap

Accounting Supervisor

TN Tech Electroics Inc.,

Peza, Rosario, Cavite

Contact no: 091*-*******

Ms. Flordeliza Rabe

HR/Admin

Furushima Philippines Inc

Peza, Rosario, Cavite

Contact no.: 095*-*******

Dona Peregrino

Admin Staff

K TN Tech Electroics Inc.,

Peza, Rosario, Cavite

Contact no.: 092*-***-****

Mary Jane E. Ramirez

Applicant

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