Accounts Receivables Specialist

KENESHA KELLIER

*** ***** ******, *** #* Dorchester, MA 02121

Email: *******.*@*****.***

Phone: 857-***-****

WORK EXPERIENCE

Sr. Accounts Receivables Specialist - Consultant, Keystone Strategy LLC, Boston, MA 02116 (12/2023 – Present)

Process monthly invoices

Update Salesforce daily with client and PL information and details as provided

Processed and uploaded all necessary invoices to each individual portal as needed

Emailed all necessary invoices to clients as needed

Update and added discounts to invoices as provided by PL’s

Managed all necessary invoicing reports

Learned and managed Stacks inhouse invoicing system

Entered all processed invoices in NetSuite based on Keystone invoicing process

Created Pivots to manage large invoice data for manual invoicing process

Pulled reports from inhouse time tracking system Looker for manual invoice supporting data

Stored and recorded monthly invoice and all invoice supporting documents in Box

Managed Stacks channel in Slack as invoice questions and concerns first responder

Conduct monthly collections process, resolving delinquent accounts in a timely manner according to Keystone policy and escalating appropriately to necessary PL’s and management

Assisted all project leaders with all invoicing issues

Created all manual UK invoices as requested including VAT requirements and adjustments as necessary

Reconciled monthly invoicing between systems (Stacks, Salesforce and NetSuite)

Working knowledge of eBilling software (TyMetrix 360, Legal Tracker CounselLink, Coupa Supply Portal, CounselGo, Ariba and knowledge of LEDES formatting standards)

Maintained relationships with clients Accounts Payable Department and other designated representatives regarding collection and invoice payments.

Respond to all helpdesk and Project leaders’ inquiries

Sr. Accounts Receivables Specialist, Ghost Lifestyle LLC, Las Vegas NV 89119 (01/06/2021 – 12/2023)

Create, post, and send client invoices for US, UK and All other Int. Clients

Process Shopify daily download for both Shopify US and Shopify UK

Review Shopify daily download against NetSuite for accuracy

Maintain client files for audit confirmations

Post live checks, wires, ACH, lockbox deposits daily

Post customer payments to appropriate accounts.

Consult with Wholesale customers Billing/Invoicing Department to resolve questions and verify financial and credit transactions.

Follow up on open unpaid orders and invoices.

Maintain correspondence relating to financial institution transactions

Support various audit requests.

Provides general support to other areas of the Accounting/Finance Department as necessary

Knowledge of computer software and portal management (Netsuite & all client portals)

Knowledge of AR and shipping Portals (EDI, SPS, ECHO etc.)

Reconcile Shopify monthly download for the US an UK accounts

Reconcile monthly Paypal and Sezzle transactions for accuracy

Create customer accounts as well as provide vendors with all requested documents

Reconcile bank accounts monthly

Process all Closing requirements monthly

Accounts Receivables Specialist, Brandwatch/Crimson Hexagon Inc & Crimson Hexagon Ltd, Boston, MA 02210 as well as Remote Employee (8/15/16 – 04/10/2020)

Create, post, and send client invoices for US and UK office

Process sales orders as deals come in for both US and UK office

Review client contracts for accuracy

Maintain client files for audit confirmations

Post live checks, wires, ACH, lockbox deposits daily

Post customer payments to appropriate accounts.

Consult with customers to resolve questions and verify financials and credit transactions.

Follow up on open unpaid orders and invoices.

Maintain correspondence relating to financial institution transactions

Support various audit requests.

Provides general support to other areas of the Accounting/Finance Department as necessary

Knowledge of computer software (Salesforce, Netsuite & Concur)

Assisted in implementing new HR, Payroll and Benefit software (ADP Workforce Now)

Reconcile bank accounts on a monthly basis

Process Biweekly payroll for 200+ employees

Assisted in implementing international tax filing audit and implement VAT set-up for international client as well as verifying all VAT numbers provided.

Processed all new supplier forms and set-up all vendor portals for accurate payment systems

Jr. Staff Accountant/Payroll Specialist, Creative Financial Staffing, Boston, MA 02110

(07/14 – 8/12/16)

Reconcile Month End Receivable and Process Entries into Peachtree

Post Journal Entries for all Month End Reports

Analyze and prepare routine journal entries and financial information to meet departmental deadlines

Post Lockbox Download and Checks Deposits daily (anywhere from 200 to 1000 daily)

Post daily wire transactions

Balance Cash & Wired Transaction spread sheet daily

Process all Credit Card transactions

Process all Client Refund Checks when necessary

Monitor all Unapplied Funds daily

Process Month End and Semimonthly Commissions for 16 offices to meet Department Deadlines

Process Monthly and Quarterly Sales Report

Enter Temp and Perm Revenue Entries weekly and monthly

Send Out Daily Check Files to the Bank

Reconcile all necessary GL accounts

Process all ADP Tax Entries Monthly

Process all month end closing reports to meet department deadline

Process Yearly Company Budget Plan

Calculate Monthly Sales Tax entries and process monthly payments to the necessary state dept.

Communicate with Company Bank to ensure accurate cash postings

Recognize all revenue for all Temp Sales and Perm Sales

Operation Coordinator/Payroll Specialist, Creative Financial Staffing, Boston, MA 02108

(04/12 – 7/2014)

Process Multi-State Weekly Payroll using ADP for 500-1000 employees

Communicate with all out of state CFS Offices regarding Payroll, Invoicing and Payment information

Knowledge of Computer Software (ADP Online System, Temp Wizard & Microsoft Office)

Enter all Payroll Set-up information weekly (New Employee, New Client, Job Number and Direct Deposit Set-Up)

Post Lockbox Download and Checks Deposits Daily (anywhere from 200 to 500 daily)

Post Daily Wire Transactions

Balance Cash & Wired Transaction Spread Sheet Daily

Process Live Check Request

Process all Client Refund Checks when necessary

Process all Credit Card transactions

Prepare Outgoing Payroll Packets for all offices

Monitor all Unapplied Funds Daily

Prepare Monthly and Weekly Pay Bills Report

Prepare Monthly Rep Fee Report

Assist out of state offices with all Payroll questions and concerns

Serve as back up to HR when necessary

Staff/Payroll Accountant (Temp), HomeSite Home Insurance Company, Boston, MA 02111

(01/12-04/12)

Knowledge of Computer Software (ADP PC/Payroll, Freedom Accounting Software, QueWeb Claims Software, Power2Pay, SharePoint)

Processed Bi-Weekly Payroll using ADP/PC Payroll System for 500-1000 employees (Multi-state)

Entered all Pay Status Information updates weekly

Entered all New Hires and Employee Terminations before each payroll

Code Invoices to be entered in the AP System

Assisted with entering AP Daily

Organized and prepared Live Checks and Paystubs for mailing to all out of state offices and employees

Distributed Live Checks and Stubs in the Boston office

Filed all Paid AP Invoices

Entered all Invoices in AP system daily and when requested

Processed Daily Claims information

Communicated with Home office HR as well as out of state HR daily regarding employee updates and queries

Assisted employees with payroll questions and concerns

Fiscal Assistant, Community Resource Exchange, Inc. (Nonprofit), New York, NY 10004 (03/09-12/2011)

Knowledge of Computer Software (Home Depot POS System, Microsoft Excel, Office, Internet Savvy, Sage MIP Accounting Software, Chase Paymentech Software)

Receivables-IE: Monitored Collections and Follow-up Phone calls (20-30 per Quarter)

Reconciled Bank Accounts

Prepared Invoices for Government Contracts as requested

Prepared Back-ups for General Ledger information for Company Audit

Monitored AR tracking of Invoices

Invoiced – Quarterly and as requested by staff

Check Processing, Check request and Canceled checks reviews

Processed cash and credit card Transactions

Monthly time off report and staff hours reviews

Prepared Cash receipts and back-ups as checks comes in, Billing discrepancies

Prepared Depreciation schedules quarterly, as requested and for Company Audit

Monitored Merrill Lynch Account and prepare annual report for Audit

Assisted Fiscal Associate with Payroll Calculations and Phone report to ADP

Provide assistance to the Controller IE: schedule meetings, trips etc.

Knowledge of Switch Board Operation

Helped prepare Productivity report when necessary

Administered Petty Cash fund

Perform administrative/clerical tasks: mailing, faxing, filing, duplicating materials, data entry, and sending e-mails and correspondence

Assisted with all HR responsibilities (Preparing New Employee Packets, helped new Emps. complete all Benefit Enrollment Forms, made all calls regarding claims to Insurance Providers, prepared all Employee Exit Interview Packets, Prepare all Employee Annual Performance Review Packets etc.)

Knowledge of Guardian, Oxford Health Plans, MetLife and First Rehabilitation Life Insurance

EDUCATION

Monroe College, New Rochelle, NY,

Bachelors Degree in Accounting (6/08)

Cumulative 3.7 GPA; Presidents list Spring ’08, Winter ‘07

Deans list Fall ’06, Winter ’06, Spring ’07, Fall ’07.

August Martin High School, Queens, NY (2003-2005)

High School Diploma (6/05)

Recipient of: Excellence in Math (6/05), Excellence in English

Excellence in Business Law (6/04), Excellence in Economics 6/05)

St. Andrew High School for Girls, Jamaica W.I. (1999-2003)

Recipient of; Good Progress Award (11/02), Citizenship Award (11/02)

CERTIFICATES

The Essentials of UK VAT Online training

REFERENCE

References are available upon request.

Contact this candidate