Executive Assistant Administrative

Wilma C. Truckenmiller-Addison

*** ******* *****

St. Louis, Missouri 63125 Cell: 314-***-****

Business Specialist

Strategic Administrator/ Manager of Support and Office Services /Small Business Management/Executive Assistant

Summary

Highly dedicated and skilled in various office service with 35 years of experience in a fast-paced environment. Successful in the ability to multi-task, work independently or within a team environment. The ability to achieve high level of productivity. Worked in both profit and non-profit sector.

Education

Brainerd High School

Chattanooga, Tennessee

Fontbonne College, Banking Classes

St. Louis, MO.

Attended classroom structured training on: Missouri Laws, ADA Compliance, Supervisor Training

Key Skills

Honest

Trustworthy

Dedicated

High integrity

Resourceful

Fast learner

Creative thinker

Conscientious

Exceptional interpersonal skills

Detailed oriented

Strong organization skills

Skilled in Microsoft Office Suite

Worked in Access, Quark Express & Photo Shop

Professional Experience

St. Louis City Sheriff’s Department November 2020 –

Administrative Assistant

Support the Sheriff, Colonel, Employee Relations Captain, and Captain of Internal Affairs

Prepared memo’s, employment verifications, correspondence, create holiday cards, business cards, banners, and mailings

Answer and take messages for multiple lines

Assist with billing, set up files for employment records, process employment verifications

Prepare Deputy Downtown Detail Parking for payroll, created and prepared bi-weekly form for payment, and designed new letterhead stationery for Sheriff

Prepare billing for Corrections Department-prisoner transportation

Prepare employee raises for payroll

Handle supplies as needed

Post-Graduation – created invitation, prepared name tags, worked with Harris Stowe State University for program, took pictures and made a Post-Graduation Collage of Deputies who graduated

Helped with reorganizing office space to utilize space and decorate office

Handle holiday tree decorating and office for each holiday

Responsible for preparing Employee Office Manual for new employee; review and update for compliance with Federal and State Regulations

Support Deputies with questions and office needs

Responsible for working with REGIS for any computer updates

Initiated birthday gatherings creating banners and themes

Handle communication with outside business and individuals

Maintained the Sheriff and Colonel’s calendars

Coordinate sale items for Guns and Hoses event

Set up lunches and events for the Sheriff

Originated a HELP booklet for immediate contacts within the Courthouses

Created a gallery in the office hall with POST Training pictures and events the Sheriff participates in

Strategic Administrator February 2020-July 2020

World Affairs Council of St. Louis

Nonprofit Organization

Contract Position

Managed office and financial reorganization

Worked with the executive committee and board members

Handled all correspondence

Worked with IT specialist to combine programs to utilize Outlook to its fullest capability

Prepared memo’s, letter’s, billing and contract’s

Coded bills, made bank deposits, sent copies to accountant for payment, reorganized files

Facilitated World Quest event that was held at St. Louis University for high school students to compete for 1st, 2nd, 3rd, and “Rookie of the Year” position, purchased plaques for participants that won the categories.

Helped prepare Zoom meetings and sent invites through Outlook for the Great Decisions Speaker Series. Ordered plaques for speakers.

Supported Board Members with invites, questions, and any other request.

Prepared a Board Ballot for renewing Board Members positions.

Handled membership questions

Holohan Group, LTD April 2016 to January 2020

Manager, Administration and Operations

Management Consultants

St. Louis, Missouri

Assisted the President in strategizing and business development

Participated in client negotiations and executive recruiting results

Spoke for the President 2018-2019 on client conference calls aiding his communications due to health issues.

Self-directed office administration to include billing, scheduling and client support

Proactively scheduled business development per telephone, conference calls and meetings with current and potential clients

Prepared business development packages to potential client companies as an introduction to Holohan Group and contract for sale of services

Supported senior consultants by drafting background information on job prospects for client companies

Communicated extensively via email and phone calls with client companies to follow up on business needs

Prepared Weekly Prospect Reports for active searches for senior executive clients from Director to Vice President level

Worked with the President and /or consultant(s) to draft the position descriptions and candidate specifications at the start of each search

Transcribed phone conversations relevant to business development or current searches

Maintained company website through vendor liaison

Managed office operations and equipment through selected vendors

Traveled with the President and consultants to client companies

Maintained the President’s calendar and prepared end of the year mileage forms and other year-end reports

Helped to assist Holohan family to get furniture and equipment ready to ship, shredded necessary documents, and closed the office after the death of the President

Greater St. Louis Area Council, Boy Scouts of America May 1991 - May 2012

St. Louis, Missouri

Manager Support and Office Services/Administrative/Personal Assistant

Nonprofit Organization

Managed support staff of 26 to 35 and assisted professional staff of 45 +

Handled HR functionality for the BSA’s support staff and worked with top management when requested to help with problem solving problems with professional staff

Managed West Pine Office and three offsite locations in West County, Herrin, Illinois and Cape Girardeau, Missouri for staff support, buildings, and exterior needs

Designed and personally rebuilt a Scout Shop inside the Herrin, Illinois location

Responsible for budget control in all locations, vendors, construction work, and onsite needs for space design and reevaluation

Purchased and maintained IT equipment

Maintained OSHA requirements for print shop

Responsible for ADA compliance

Processed Unemployment Compensation claims for protest and mediation

Took yearly classes on Missouri Laws and requirements for FMLA, ADA and Laws for office management

Handled and maintained petty cash and office credit lines for supplies, equipment and office furniture

Purchased equipment, office furniture, outside plants, gifts for Executive Board and staff

In charge of office staff parties, gifts, raffles, and office lunches

Served as administrative/personal assistant to Scout Executive (CEO)

Originated verbal and written communications on behalf of the CEO

Created mail merges/mass mailings/prepared staff and business holiday mailings

Located and recommended facilities; supervised set-up; produced reports, monthly billings, Board Minutes and special meal requirements for monthly Executive Board meetings

Handled air/ground transportation and hotel accommodations for staff and Executive Board members for BSA events

Prepared itineraries/welcome gifts and prepared expense invoices for the Board members who attended the National meetings

As the personal assistant, I ran errands, handled licensing and maintenance of CEO’s automobile, transportation to/from airport, maintained financial records, gift purchases, personal notes/emails, funeral arrangements, birthday parties, and personal engagements at CEO’s home

Greater St. Louis Area Council, Boy Scouts of America April 1989 to May 1991

Special Needs Scouting

St. Louis, Missouri

Para-Professional for Special Needs Scouting Program

Nonprofit Organization

Worked with agencies, schools and youth to offer an In-School Scouting Program that allowed children with disabilities the availability to participate in a Scouting program and earn the same awards and positions Scouting offered in the after-school programs

Managed ADA training, location assessment, and made recommendations to organizations as to how to make adjustments to their facility

Prepared Scout ceremonies for special needs students who excelled in the Scouting program

Recruited volunteers to support Adventure Days Program

Recruited top celebrity News Anchors to be the M.C.’s for Adventure Days to honor teachers

Solicited merchants/vendors for donations

Increased attendance of week -long camp by 25% at Camp Beaumont

Facilitated improvements to increase “Special Needs Adventure Days” program attendance at Camp Beaumont by 30% from attendance of inner-city schools

Volunteer Work Performed

Former member of Special Needs Classroom Scouting Program committee

Pursued data to implement an Inclusion Policy for Mehlville High School

Worked telephones for the Muscular Dystrophy Telethon with Sammy Davis Jr. and Angie Dickinson

St. Luke’s United Methodist Church, Nursery Caretaker

Board Member for Recreation Council, Greater St. Louis

2006 First Lady of Moolah Shrine Temple (10-year line) – handled all events and arrangements for luncheons from 50 – 550 guests

Gulf Coast Alzheimer’s Hospice Volunteer in Port Ritchey, Florida

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