Executive Assistant Truck Driver

TAMY SITES

Davie, FL *****

954-***-**** - ***************@*****.***

PROFESSIONAL SUMMARY

Oriented and highly organized administrative professional seeking a challenging position as an Executive Assistant/Office Administration. Bringing more than ten years of experience in office management and proficiency in handling administrative tasks with efficiency. Able to multitask, manage time and adapt in fast paced environments, and dedicated to maintaining work productivity levels. Self-driven with excellent interpersonal skills, project coordination experience, and an ability to work well across all levels of management and staff. Eager to contribute to a dynamic team and enhance overall organizational effectiveness.

SKILLS

• Executive Support

• Administrative Support

• Office Management

• Strong Problem Solver

• Schedule & calendar planning

• Information confidentiality

• Calendar Management

• Travel Coordination

• Meeting planning

• Travel Arrangements

• Mail handling

WORK HISTORY

01/2024 to 08/2024 Executive Assistant

RBD Solutions LLC – Davie, FL

• Managing truck driver schedules and routes

• Scheduling freight to be picked up and delivered

• Providing shipping details to customers

• Reviewing logs of truck driver

• Documenting all calls, deliveries, routes and times for pickups and deliveries

• Completing paperwork related to shipments, such as invoices. 03/2022 to 01/2024 Executive Assistant

Amera Realty Services, Inc. – Coral Springs, FL

• Support Owner/Executive

• Timely responses to client inquiries for contract signature Manage calendar and schedule team and zoom meetings, appointments, and coordinate travel arrangements

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• Prepare and edit correspondence, reports, and presentations

• Handle incoming calls and emails

• Create and maintain filing systems

Create excel spreadsheets that present all required and requested information accurately and simply

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• Research and compile data for reports

• Assist with event planning and coordination

• Monitor and order office supplies

• Manage expense reports

• Prepare and submit expense reports

• Assist with special projects as needed

• Provide general administrative support

Assist executives in coordinating other needs, both personal and business related, including meals, medication, bills, travel, technology, clothing, deliveries, etc.

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09/2020 to 02/2022 Laid Off

Envision Physician Services – Plantation, FL

*Laid off as part of a company-wide downsizing.

*Time off when my children school were closed for remote learning. 01/2017 to 08/2020 Administrative Assistant II

Envision Physician Services – Plantation, FL

• Organize and schedule meetings and maintain calendars

• Inventory and supply management

• Keeping the shared office areas organized and functional

• Organize travel arrangements for Executives

• Submit and reconcile expense reports

• Prepare and monitor invoices

• Maintained appointment calendar for 12 conference rooms

• Cover the reception desk when required

• Annual Retreat planning

• Coordinate repairs to office equipment

• Preparing documents for meetings and business trips

• Researching and booking travel arrangements for team members

• Processing and directing mail and incoming packages or deliveries. 08/2016 to 12/2016 Corporate Receptionist

Sheridan HealthCare, Inc – Sunrise, FL

• Greeting visitors

• Monitor Sheridan Healthcare Visitor Log

• Answer and direct incoming telephone calls

• Utilized Microsoft Outlook (Coordinate Conference rooms calendar)

• Office Manager/Administrative Assistant.

04/2012 to 07/2016 KEYW Corporation – Falls Church, VA Welcome visitors, determine nature of business, and direct visitors to suitable employee in a Cleared, Government Contracting office environment; in addition, served as the point of contact with building landlord for facility repairs and maintenance activity

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Monitor KEYW Security Visitor Log and verify personal identification in order to keep the 20,000 sq

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• Foot facility safeguarded

Answer and direct incoming telephone call on multiple line telephone system for 40+ office residents

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Assist and coordinate meetings for executives, while maintaining conference room schedule in Microsoft Outlook

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Schedule, plan, and execute corporate 'All-Hands' Meeting for 200+ employees, to include interacting and negotiating with vendors

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Assist Recruiting Department with candidate correspondence and the uploading of resumes into HRIS system

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Assist the Finance Team by accurately updating detailed spreadsheets, coding invoices, submitting, and reconciling expense reports, etc

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Assist the Security Team with badging, completing 23 classes and 4 modules via the DSS on-line security portal

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Assist Executives and Leadership with proposals efforts, to include completing of documents, templates, and production/delivery of final responses

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• Assemble and coordinate outgoing mail for Fed-Ex, USPS, UPS, etc. EDUCATION

• Microsoft Office

• Organizational Ability

• Time Management

• Strategic Planning

• Detail-Oriented

• Teamwork

• Problem-Solving

• Office Coordination

• Bi-lingual

High School Diploma

Santa Ana High School - Santa Cruz, Bolivia

Career: Commercial Engineering (Not Completed)

Universidad Autónoma Gabriel Rene Moreno - Bolivia LANGUAGES

Spanish

Native or Bilingual

English

Full Professional

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