Document Controller Administrative Support
Resume:
NAGARAJAN RAGHAVENDRAN
DOCUMENT CONTROLLER +91-730*******
DETAILS
********@*****.***
Date of Birth- 30.07.1964
SKILLS
MS Office Suite
ERP environment
Visual Basic 6.0
MS-DOS, Novell Netware(LAN),
Windows
Oracle and FoxPro
Leadership
Strong interpersonal &
communication skills
Ability to work collaboratively as part
of a team
Problem Solving
Meticulous attention to detail
Excellent Organizational skills
Poised under pressure
ACTIVITIES AND INTERESTS
Theater • Environmental
conservation •Art • Hiking • Fishing•
Travel
LANGUAGES
English
Tamil
PROFILE
Seasoned Document Controller with over 33 years of experience providing administrative support to Project Site Management and IT. Reliable Document Controller who has devised several innovative ways to secure and organize critical documents. Adept at special projects, working along with management to secure special documentation and utilizing technology to keep documents secure.
With over decade of international experience, adopted to cross-cultural environment and leading multi-national individuals.
I possess strong multi-tasking skills, with ability to simultaneously manage several projects and schedules. Excellent public-facing point person for clients, customers, vendors and equipment and service providers. Tech savvy and efficiency focused. PROJECTS
FIFA READINESS PROJECT- AL THUMAMA, KHATIB & ALAMI August 2019 — June 2023
ROAD & INFRASTRUCTURE PROJECT BANI HAJER NORTHPHASE-2, KEO CONSULTANTS August 2017 — August 2017
NATIONAL PORT PROJECT - MAISEED, AECOM, M/S.NATIONAL PORT August 2014 — September 2016
CP6C-UTILITIES STRUCTURE - LUSAIL, DORSCH, M/S. LUSAIL August 2014 — September 2016
EMPLOYMENT HISTORY
Document Controller at HBK CONTRACTING COMPANY, DOHA, QATAR June 2011 — Present
· Projects handled worth of 700 Million & 300 Million
· Responsible for the monitoring of contracts document for all the projects .
· Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
· Maintain the contract documents in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
· Maintain proper incoming and outgoing registers; Separate registers for subcontractors. Receive, register and distribute all daily/ weekly/monthly reports from different departments.
· Responsible for the monitoring of document submitting and distribution, correspondence, drawings and other related document.
· Coordinate all activities related to the Document Control Procedure.
· Systematic filing of all correspondences/reports etc. in hard and electronic copies as advised.
· Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
· Submission of all submittals ( materials/ Inspection request. Drawings etc)
· Perform other duties as assigned.
Senior Officer - Student Services at NIIT LTD
May 1996 — May 2011
· Worked under SAP (FI Moudle)
· Maintenance of center accounts
· Following with students for collecting monthly instalments
· Updating system registrations, collections and other transactions daily basis and reporting to center manager
· Depositing cash into bank daily basis and transfer the funds to HO daily basis
· Maintaining courseware stock ledger
· Maintaining petty cash of the center
· Maintaining student wise ledger and their dockets(registrations forms, fee receipts of the students etc.,)
· Preparing monthly GL ledger consolidation, GL Trial balance, Students wise instalment pending value(Debtors ledger), tallying collection hand and bank reconciliation statement every month and report to regional accounts team.
· Maintaining students certification records
· Looking after Student Services
· Maintenance of Students Dockets
· Taking care of Office maintenance
· Worked under computerized accounting systems.
· Collected cash and transferred funds to H.O.
· Maintained daily and monthly backups.
· Prepared management information systems report.
· Prepared pay slips for the staff.
· Preparared salary statement.
· Managed systems maintenance i.e. collected & updated various enquiry databases.
· Adhered to Quality Management Systems (QMS).
· Managed a library
· Operated on Customer Grievances Re ressal System (CGRS).
· Looking after International Certification Exam (Pro metric)
· Taking care of facilities for the Centre
· Manage and coordinate the activities of the facility and work with internal and external stakeholders.
· Develop project management plans including time schedules and procedures, assist in the procurement and management of services, review and recommend contracts, monitor the progress and performance of projects, resolve schedule and budget issues.
· Ensure that all laws, rules and regulations are complied with at all times.
· Supervises subordinate personnel including hiring, determining workload and delegating assignments, monitoring and evaluating performance, and initiating corrective or disciplinary actions. \
· Approves, signs and / or implements applicable documents, actions, processes, programs, etc.
· Reviews and/or inspects work for quality, accuracy, and completeness.
· Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
· Manage the administration daily operations in terms of transportation, cafeteria.
· Monitoring, reviewing Education Delivery as per norms in batches of team
· Ensuring quality of Education Delivery through feedback sessions and class room quality audits
· Ensuring 100% compliance to Faculty Certification
· Ensuring compliance in delivery function of QMS
· Ensuring certification of the students as per norms
· Manage the center technical operations like batch launches, student status management, resource utilization etc.
· Ensuring QMS Compliance of centers as per Norms
· Conduct QMS training/Workshops to all New Role Holders
· Ensure system online as per Norms and provide IS Facilitation for centers.
· Ensure compliance of certification norms by all centers
· Abroad Traveling arrangements of all our staff including tickets, visa arrangements and stay arrangement abroad etc.,
· Handling of vendor like housekeeping vendor, AMC vendors for machines, Generator, UPS, networking etc., maintaining their files and records.
· Coordinating with accounts team for vendor payments, staff vouchers payments.
· Coordinating with commercial team for complete maintenances, tickets need of employees, facility of employees, stationery requirements of factory etc., providing ID cards to new employees, arranging food for night shift etc. Secretary - Regional Divisional Manager at NIIT LTD, New Delhi May 1990 — April 1996
· Handled 10 Business Executives with one Regional Divisional Manager
· Verifying the contract agreement and proposal for new sign up
· Dispatching courseware and machines for training as per agreement, same will be updated in SAP and completing of billing
· Maintaining of stock ledger, updating monthly basis to accounts and marketing team
· Preparing requirement courseware list and indenting same monthly basis
· Attending monthly meeting with the Team and sharing the stock details and taking new requirements details from the operational team and sales team. EDUCATION
B.Com. Accounts, Annamalai University,
ACHIEVEMENTS
· Streamlined the student service department
· Awarded for excellence in work (1994)
· Certified TCA (Authorized Prometric Centre)
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