Accounts Payable Clerk

Edwina Mapula

**** ****** **.

The Colony, TX ***56

Cell: 915-***-****

Summary

Twenty year progressive career in all aspects of accounting. Experience is in management and administration of A/P, A/R, Collections, Payroll and multi-state Tax reporting. Negotiations with vendor contracts and invoices plus the calculation and distribution of commissions to sales staff. Qualified to administer employee medical and dental coverage, as well as Life Insurance coverage and 401k plans.

Employment History

Purchasing Associate 05/2021 – Present

Continental Batteries

Daily review of demand for orders to be placed company wide

Responsible for maintaining several overseas battery suppliers

Processing of orders to fulfill demand throughout the company

Assist the other Buyers to ensure there are no gaps in orders to ensure the sales team can fulfill all their sales.

Assist the Distribution Centers and Branches by creating transfer orders to fill in gaps until orders are delivered.

Analyze the needs of each location and ensure that I communicate with my team to avoid outages.

Assist AP to ensure that orders are received in a timely manner to avoid delays in payments.

Accounts Payable Clerk 10/2019–4/2021

Continental Batteries

Processing of all inventory invoices for the various branches

Maintain all files for current and past A/P accounts

Processing of all sales tax repots, business licenses and property tax returns

Assist the Finance team with ensuring that all items are processed for month end reconciliation.

Assist in processing the bi-weekly payments

Assist with special projects to ensure that all vendor accounts are kept up to date

Maintain and create Vendors in the NetSuite System

Accounts Payable Clerk 09/2018–07/ 2019

City of Lewisville

Processing of all Payables (A-K) for the entire City of Lewisville

Maintain all files for current and past A/P accounts

Processing of all reimbursements and travel expenses for staff and City Council members

Assist with the monthly processing of the P-card such auditing that all of the charges have been coded and approved by the corresponding departments.

Assist the utilities dept. with ensuring that past account holders receive any refunds that are owed to them.

Obtained refunds from various vendors that owed the City credits that were never used.

Processed refund for the Utilities dept. to all accounts that were closed.

Processed refunds for all activities that the City was involved in such as rentals and or performers for various activities.

Accounting Specialist - Lead 4/2012-7/2018 Dona Ana County

Processing of all Payables (A-L) for the entire Dona Ana County in New Mexico

Responsible for reconciling the P-cards for all County Staff

Responsible for training DA employees on receiving duties so that all invoices could be processed for payment.

Maintain all files for current and past A/P, P-card and vendors.

Assist Payroll with all taxable fringe benefits for correct taxing

Process all reimbursements and travel expenses for staff and transport employees for DASO.

Supervised the other members of the A/P department

Assisted with the annual audits that were conducted by outside accountants to ensure that we provided the state of New Mexico with it in a timely manner Dept. supervisor in creating and implementing the SOPs for the Accounts Payable position.

Assisted with reconciliation on various accounts that the County had.

Worked closely with the Treasures’ office to reconcile outstanding checks and process the unclaimed property for the state.

A/P Clerk

W. Silver Recycling 12/2009-4/2012

Processing of all Accounts Payable for three companies and 5 locations

Processing of expense reports and employee reimbursements for all locations

Responsible for process and reconciling Visa and Amex charges and payments for all sales staff, officers and a/p dept.

Maintain records for the transportation dept, such as registrations, inspections and purchases and sale of all vehicles for the company.

Reconcile all vendor accounts to ensure that all accounts were up to date and had no past due amounts.

A/P Clerk 8/2005-11/2008

Western Refining Company L.P.

Responsibilities include the processing of Accounts Payable

Processing of expense reports, contributions, scholarship payments for employees, dependents and surrounding communities

Payments to all contract staff for materials and services

Processing of check requests

Handling of the accounts for companies (ticket matching)hired to

deliver fuel to our customers

Processing of invoices and payments for all suppliers for all of the

Western Refining Company locations

A/P & Payroll Administrator 7/2002-10/2005

Compumedics USA Ltd.

Responsibilities include the processing of Accounts Payables

Creating of vendor accounts

Processing of invoices and payments for all suppliers

Expense reimbursements to sales staff

Royalty or commission payments to distributors

A/P duties handled for our home office in Australia

Handled gross receipts/sales & use tax reports for at least twelve states that

are processed on a monthly basis

Preparation of payroll for all hourly and salary employees semi-monthly

Processed commission payments for sales staff

Administer medical and dental coverage for all employees and their dependents

Life insurance coverage and 401k plan

Take over collection responsibilities when bilingual skills required

Reconciled bank accounts on a monthly basis to ensure that all checks cleared and no additional charges were placed on the account.

Assisted Comptroller with the annual audits and any additional assignments that were given.

Office Manager 5/1996-5/2002

TCG: Technology & Communications Gateway, Inc.

Responsible for Accounts Receivables and Accounts Payables for two separate companies, opening and updating of all accounts

Collection duties, as required, on past due accounts

Preparing and producing of payroll for hourly and salary employees

Administer medical insurance coverage for staff members

Processing of G/L, financial statements and bank recon.

Commissions for Sales Dept.

Preparation of biweekly and quarterly payroll reports, (940 &941), sales tax reports for both Texas and New Mexico.

Other duties: such as incorporation packets for small businesses, necessary paperwork when dealing with government contracts, the preparation of proposals for both marketing and technological contracts

Reconciled all bank accounts on a monthly basis, was solely responsible for the maintenance of the bank accounts

Accts. Receivable Clerk 4/1995-5/1996

Copy Machines, Inc.

Responsibilities included the handling of daily deposits, the application of payments to customer accounts.

The preparation of invoices and monthly statements.

The opening and updating of accounts as well as handling collections on past due items.

The handling of payroll for hourly employees and the monthly commission for sales representatives at our El Paso, Roswell and Rudioso locations.

The supervising of the staff in the front of the house and verify the daily balances of the sales/register.

Billing Clerk 4/1994-5/1995

(Import Dept.)

Brown, Alcantar and Brown

Responsibilities included data entry, preparation of invoices and monthly statements for both imports and exports

The opening and updating of accounts

Collections on past due items

Dealings with the Department of Agriculture and the Department of Fish and Wildlife I Co-ordinations between trucking companies both here and in Mexico

With the Mexican Brokers and the Mexican Government regarding the fees that are owed when shipments enter/leave their country.

Schools

SNHU and Western International College currently attending in order to complete my B.S. in Accounting.

Other Skills

ADP, Ceridian, Peachtree, Quickbooks, Avantis, Trafxs payroll configurations, Great Plains

Microsoft Office, Banner, New World

Bilingual - Spanish

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