Quality Assurance Operations Specialist
Resume:
Wilbert King
Pflugerville, Texas 78660
********@******.***
Education:
THE UNIVERSITY OF TEXAS AT AUSTIN
BA in Economics, Minors in Sociology and General Business Experience:
TEXAS CASA – Pre and Post Awards
Austin, TX Program Office (July 2023 – Present)
Serves as primary contact with the Office of the Attorney General (OAG)for the CVC grant. Processes monthly CVC Requests for Reimbursements (RFRs) submitted by local CASA programs and provides daily operational and technical assistance to the CASA network regarding these grant funds. Manages the annual application process for the CVC grants. Conducts joint on-site quality assurance financial monitoring and technical assistance visits with the Texas CASA Program Operations Specialist and/or performs a quality assurance financial monitoring desk review of VOCA, CVC and other grant documentation for compliance with grant requirements. Compiles joint quality assurance reports with the Program Operations Specialist based on the on-site visit and/or desk review and submits reports to the local program’s Executive Director, Board President and Board Treasurer. Also works with the local program regarding recommendations and corrective action steps following monitoring reviews. Coordinates corrective measures with the Program Operations Specialist to ensure programs are moving towards self-sufficiency and are accessing appropriate funding to ensure effective operations. Maintains filing system for local CASA program grant contracts, reimbursement documentation and financial files. Maintains individual program files and updated local program databases used internally. Provides oversight of the Texas CASA website with regard to grant information posted on the site and monitors the functionality of the local CASA program on-line reporting system for CVC grants. Provides training, as needed, for Texas CASA grants workshops. Provides oversight of Community TechKnowledge (CTK) website and database. Ensures accurate information, monitors functionality of database/website, and makes updates as needed. Reviews annual independent CPA audits submitted by each local CASA program. Completes an audit review checklist and notes any problems or concerns and possible follow-up to the Grants Management Director. Works with other Texas CASA teams to provide relevant administrative information to local programs. Assists with preparing grant requests for submission to outside funding agencies, foundations and other organizations. Analyzes current processes and procedures and makes recommendations to improve efficiencies and quality of services and programs. Performs all other duties and completes special projects as assigned by supervisor.
THE UNIVERSITY OF TEXAS AT AUSTIN
CAIN CENTER FOR RESEARCH (DEANS OFFICE-SCHOOL OF NURSING)-Pre and Post-Awards Program Manager/Grants and Contracts Specialist (October 2016 – August 2018
- retired)
Compliance and policy administration. Faculty and staff contact for award preparation, Human Resources, Accounting, Travel, Inventory, Effort, Purchasing, Policy Advisement, and Internal Review Board submissions. Provide business management support for the "Nighttime Agitation and Restless Legs Syndrome in People with Alzheimer's Disease" research study. Work closely with the following University offices; Accounting, Purchasing, Sponsored Projects, HRSC, Vice-President for Business Affairs, and Vice President for Research in the day-to-day handling of both pre- and post- award issues. Process payment for Procard transactions. Provide assistance on all specialized purchasing matters i.e., equipment, food/entertainment, research participant support/incentives, cash advances. Maintain inventory records and documentation for grant related equipment purchases. Monitor account balances, reconcile all research grant accounts on a monthly basis and distribute copies to grant Principal Investigator; provide assistance/training interpreting Statement of Accounts. Advise School management regarding University and sponsor research policies and assist with research program analyses and projections. Assist in the review and submission of project semi-annual reports (narrative and financial). Assist in the submission of grant and contract proposals. Coordinate IRB proposal submission process (DRC). Assists researchers in hiring process for new research staff. Coordinate travel arrangement; process documentation for Authorizations for Professional Service including approval signatures prior to activity.
OFFICE OF EDUCATIONAL RESEARCH SUPPORT (DEANS OFFICE-COLLEGE OF EDUCATION)-Post Awards
Sr. Grants and Contracts Specialist (July 2015 – June 2016) Post-awards grants and policy specialist for 9 Departments and Centers in the College of Education, including 55 faculty members. Assist faculty and departmental staff with planning project appointments, while at the same time implementing tuition remission policies. As primary Effort contact I work directly with faculty to certify their project and personal effort throughout the year. Approver for all purchases of research supplies, conference fees, hotel agreements, etc. Additionally, provide justifications for allowability of purchases, check balances, and alert faculty of sponsor restrictions. Work with departmental travel contacts to assure compliance for both UT and non-UT travelers for authorizations and reimbursements. Work with the Dean’s Office staff on the College of Education annual report, as well as individual Chair reports as required. Review/approve monthly
spending certifications. Additionally, spending projections are provided monthly to the faculty and departmental contacts.
DEPT. OF NEUROSCIENCE, CENTER FOR LEARNING AND MEMORY, INSTITUTE FOR NEUROSCIENCE – Post Awards
Contracts and Grants Specialist (November 2012 – July 2015) Manage awards for over 110 grants for faculty, researchers, and graduate students totaling $12.9 million annually from NIH, NSF, DOD, NARSAD, Sloan, and several other private foundations. Produce monthly financial reports with transaction analysis for compliance with federal and University policies and procedures. Provide PI’s funding projections and assist with budget decisions during our monthly meetings. Point of contact with OSP for audits, cost sharing, preparing subcontracts, compliance training, progress reports, IDC rates and closeout accounting. Process HRMS documents for staff assignments in laboratories. Interface with Chair, OSP, Accounting, ITS, HR and the Dean’s Office on daily issues. Effort Certification contact for the Department, Center and Institute. Point of contact for departmental purchasers for compliance, budget limits and rebudgeting.
WARFIELD CENTER FOR AFRICAN AND AFRICAN AMERICAN STUDIES DEPARTMENT OF AFRICAN AND AFRICAN DIASPORA STUDIES INSTITUTE FOR CRITITAL URBAN POLICY – Pre and Post Awards
Sr. Administrative Associate/HR and Finance Manager (June 2010 – November 2012) Responsible for all HR and Finance matters for the Department, Center and Institute. As HR manager, appointed and reappointed all faculty, staff and students including faculty PAR and promotion and tenure documents. Performed employee evaluations on the staff distributed merit increases accordingly. As the finance manager, wrote and managed annual budgets totaling over $800K per year and worked with development office to process gifts throughout the year. Met with Chair and Directors monthly to review budgets and projections and to provide compliance analysis of all impacting factors and adjust budgets as needed. Oversaw purchasing and staff to be compliant with state, local and federal regulations. Directly managed complicated purchases which included the procurement of rare art and artifacts, international purchases over $10K and authorization of professional services occurring in other countries by non-US citizens. Worked extensively with the Liberal Arts Dean’s Office to develop strategies to improve efficiency and productivity of the Department, Center and Institute, specifically HR, the finance team, and Liberal Arts ITS.
JACKSON SCHOOL OF GEOSCIENCES
INSTITUTE FOR GEOPHYSICS Pre and
Post Awards
Office Manager/Contracts and Grants (June 1996 – May 2010) Assisted team consisting of Sr. Scientists, Research Scientists and Research Associates with grant processes. Included pre-submissions, submissions, negotiations, cooperative agreements and annual reporting. Successfully coordinated 14 years with the staff in Office of Sponsored Projects on federal, state, county and private submissions, including joint and international joint submissions. Developed experience with OSP’s Research Management System and worked with the Office of Accounting and departmental accounting personnel. Experience includes but not limited to Fastlane, Grants.gov, Cayuse, NASA and the Department of Energy with submissions, progress and compliance reports. Developed and maintained the first ever publications database, which updated annually to include every publication authored by past and present personnel dating back to the early 1970’s. Maintained and balanced annual budgets totaling over $12M per year by designing and implementing web-based server and database. Processed requests for complex financial reports throughout each fiscal year. Performed logistics and information management tasks for a geophysics science team that traversed the United States, Canada, Australia, New Zealand, South America and several regions of Antarctica, including travel to meet with contractors in multiple states. Successfully moved personnel and over $3 million dollars of equipment round trip across international boundaries annually. Point of contact for the Support Office for Aerogeophysical Research, which included travel, shipping and receiving, purchasing, logistics, budgeting and personnel.
OFFICE OF THE PRESIDENT NEIGHBORHOOD
LONGHORNS PROGRAM – Post Awards
Administrative Assistant/Finance Manager/Records Manager (December 1995 – May 1996)
First Finance Manager and Records Manager as the program was being developed. Created and maintained LAN databases for finance and the tracking of over 1,600 program participants. Successfully maintained a balanced budget, reconciled monthly expenditures, and presented monthly progress reports to the Office of the President’s Senior Vice President, Dr. James Hill. Worked with the Fund-Raising Team to plan and organize local fundraisers, maintained detailed records of incoming funds, and worked with the Development Office to setup receivable accounts.
DEPT OF FINE ARTS SCHOOL
OF MUSIC
Sr. Student Associate (June 1992 – December 1995)
Helped organize band and orchestra camps. Maintained several high school and college student databases for recruiting. Worked directly with several professors of music to assist in the daily maintenance of musical instruments. Served as a point of contact via telephone to answer questions related to the department and camps. Helped in the hire of outside vendors for camps, as well as working with the Division of Housing and Food Service for lodging and meals for camp participants.
Current Activities:
College of Natural Sciences Research Administrators Group I lead the College of Natural Science’s Research Administrator’s group. It was created out of a need to develop uniformity in policy and compliance issues as well as pinpointing areas within the college where inefficiency and inconsistency exists. The group has worked with the Dean’s Office, OSP, ITS and other UT offices to develop a plan to clarify or revise policies where needed. A goal of the group is to train and develop research administrators campus-wide so membership requirements were adjusted to include other colleges. As the group leader, I developed a web-based software plan to efficiently track contracts and grants from onset to expiration for all pre- award and post-award actions, including monthly transaction data and financial forecasting ability. The group is currently working with the Dean’s Office ITS and the Texas Advanced Computing Center in cooperation with OSP, the Provost Office, and the Office of Accounting. I suggested to the group we write a proposal to the Dean’s Office for funding to cover travel associated with training opportunities, speakers, and training materials. I wrote the proposal and Dean Hicke approved the proposal for $5K per year. Windemere Homeowners Association
Board of Directors (Treasurer)
I have served the past 3 years on the Windemere Homeowners Association. We are responsible for maintaining community standards through compliance. Additionally, we are responsible for the day-to-day maintenance of the Windemere community via the service of professional contractors and volunteer residents. As a Board we are tasked for writing an annual budget and overseeing the implementation of said budget. We meet on a monthly basis with the community for the open discussion of concerns as well as meeting in executive session to discuss Windemere HOA business. Youth Sports Coach/Photographer:
I coached youth sports for 11 years for Travis County, the City of Pflugerville and YSports. I coached and mentored youth in the sports of basketball, soccer and baseball by not only teaching them the game but also teaching them about life, teamwork and responsibility. I have currently redirected my focus to youth sports photography where I currently shoot high school level sports and host a photography server where youth can upload and download the pictures from their games.
Elections Precinct Judge/Election Inspector:
I have served the State of Texas and Travis County in the capacities of a volunteer Precinct Judge and Election Inspector since 1987. I have dedicated myself to the elections process and maintaining the integrity of that process in the state of Texas.
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