Operations Manager Accounts Payable
Resume:
Tracy Branham
Business & Operations Manager
Tabor City, NC 28463
*******.*****@******.***
Dynamic Asst. Facility Management, coordinator, billing and administrative duties with a proven record of being able to bill high amounts of volume in the logistics, construction, architectural, and manufacturing Industries. Fully capable of being able to meet high demands on deadlines, coordinate billable amounts and resolving issues with carriers and clients on a timely basis. I am very detailed oriented and multi- tasks in order to perform my job. I am able to perform my duties to the best quality and ability possible. Authorized to work in the US for any employer
Work Experience
Business Manager
Museum of Coastal Carolina-Ocean Isle Beach, NC
August 2019 to April 2023
I am responsible for daily audits, monthly financials, accounts receivables, accounts payable, payroll and memberships for the museum and our sister location the planetarium. I do staff on duty days 2 days a weeks and 1 or 2 Saturday's a month. Manager on duty duties consists of openings the building, get the tills ready for front entry cash registers and gift shops. Turn on all exhibits and overhead main lights. I make sure bathrooms and all areas of exhibits are ready for the days of fun for all ages. I handle all memberships keying them in a membership program and getting their cards and membership packets out to the new and renewals members. I also handle tracking of all grants and loans that have been awarded to our foundations. I do all the ordering of all supplies: cleaning, education, office, facilities, and aquarium. I handle all the banking, deposits, petty cashing and cash bank. I reconcile bank statements and credit card statements. I handle all donations, donations letters, and keeping records for their letters at end of year. I handle all fundraisers financials, and I special events as well. I also handle all rentals for wedding, receptions, holiday parties and meetings. Operation Manager I assist with the executive director with developing policy and procedures, and an employee handbook. I also assistant in any training needed with setting up new registers. I hello develop new membership plans for both locations Ingram Planetarium and. Museum of Coastal Carolina. I greet family as they come into the facilities to make sure their Experiment is as full as it can be. Facility Coordinator/Badging Administrator
CBRE/Cisco-Research Triangle Park, NC
2013 to June 2019
Facility Coordinator Duties: Remote worker: Manage a fiscal year budget on a monthly, quarterly, yearly basis for 3 locations; process all request for Purchase orders; manage a daily referral logs with any invoice that might have a problem for 3 locations, Research Triangle Park has 12 buildings, and Lawrenceville location has 6 buildings, and South Field has 34 FSO (small site location), Service work orders monitor them as when they are at a stage to transfer to a PO. Explain and verify all variance on a monthly basis on each line of the budget. (Positive and Negative); Do change orders as needed for change of scope, or addition funding that might be needed. Contact vendors for missing invoices, or issues with billing and PO's; Meet with vendors to make sure their billing is coordinating with our system. Accrual for any PO's not receipted before the end of the month. Prepare for next year's budget by doing run rates on all GL/object codes during Q3/Q4. Manage a 30/60/90 report and contact vendors appreciate to make sure billings are within 30 of service date. Weekly conference calls on Budget views; receipting of PO's; creating PO's and any vendor information that may need to be address for 2 locations. Managing janitorial company; doing weekly building inspections, and assisting FM director as needed. Monthly inspections, work orders, issues SOW for janitorial. Meet with Vendors to reduce cost of janitorial & maintenance supplies to help with glide-path cost savings. Back up any and all Facility Coordinators for US/.Canada Meet with Vendors as needed to help out with the Facility Manager. Assist .Facility Manager whenever times arise.
Help maintenance team with getting uniforms order and assigned to each employee, purchase yearly boots, t-shirts, sweatshirts, and jackets. Ordering of all CBRE managers shirts & jackets semi-annual. Help maintenance planner with all purchasing of parts, tools, and equipment needed for repairs in HVAC, Electrical, plumbing, Fire, Life & Safety, generator, water treatments and UPS systems. I handle all ordering of all janitorial supplies and additional equipment needed. Vendor Sourcing help filled in during maturity leave and short staff, to make sure all insurance requirement were met and sent out notification to why they weren't compliant and if they were compliant the next steps to continue with the process of becoming a new vendor to be onsite at all Cisco location. I also have been backup to the Assistant Facility Manager when needed for landscaping, waste, tech teams, and event set ups and anything on campus that needed to be handled during his absences. Badging Administrator Duties: I handle all US/Canada vendor badging assignment which include the following verify all background checks and make sure all background check are within 6 month time and all searches are complete and meet Cisco Standards, confidently agreement is signed with current date and enter all information into Cisco badging program and once it has been approved I send the approval back to the person requesting in that they can come in and get their badges, once the badges are issued I grant them the access as needed for their project or duties on campus. I also enter all request for federal building access and verify identity approvals.
Facility Coordinator/Assistant Facility Manager
Epson America
2012 to 2013
Asst. FM Duties: On Call add 24/7 being first call for all emergencies including fire, security, EMS, and anything that would cause any type of effort to the property this was a 750,000 sq foot facility Notification sent out to all upper management of any incidents at the facility during business or non-business hours. Walk thru for inspection of fire tower, and dock areas. Alert Security when need for Fire/EMS. Interview and hiring for all security personal and had input in all maintenance, landscaping, janitorial staffing. Weekly meeting with Janitorial, vending, maintenance, and security crews to help with recommendation for improve or how to fix or improve to make sure we are meeting standards of our company. Approve all time for Janitorial, maintenance, security. Set up all catering events. Monthly & Quarterly walk thru for environmental hazards, part of the environment team to come up with improvements that need to be done before our semi-annual audit. Making changes to all vending food every 6 months. Set up meetings with vendors for proposal on work; as end vending, contract renewals for PM work in facility. Kept Logs of rebates, contract renewal times, and punctual cost saving to help with office supplies, maintenance supplies and work performed @ facility. Coordinating & planning all special projects that were being done in the facility.
Facility Coordinator: Process all payables for Distribution Center; Process requisition in SAP for Purchase orders, handle all facility repairs, Issue work orders for repairs and any other types of maintenance issues. Communication with all vendors, for order, shipping, repairs, maintenance, supplies, concerns and questions. Monthly budget reports, monthly GL review; renewal contracts for all maintenance, vending, copiers, printers, schedule appointments to meet with vendors to purpose new ideas, negotiate new rates, set up all company luncheon, dinners, and special events. Monitor all fire, security systems to make sure they are maintained. Expense reports for management. Keep track of all account spending. Deal with all emergencies as a first responder in the facility. Get price quotes for in major repairs, maintenance, or product needed. Handle all office supplies request and order to fit needs. Customer Account Representative
Elwood Staffing - Epson America
2010 to September 2012
Customer Account Rep Duties: Process Order that are EDI, web-base (Insider), manual orders, handle all shipping exceptions, pending orders with errors, refunds for damages, over shipments, short shipments, miss shipment, defective products. Release orders to warehouse for shipping with any special instructions. I handle several Retail, Home Entertainment, Distribution, and Pro-AV Canadian accounts, I handle several Retail, Distribution US accounts. I am back up for all Canadian accounts and help with special project that require research and presented to management for meetings.
• Process All orders with 24 hours or receipt
• Process all refunds, returns within 48 hours of receipt Accountant 6/Account Coordinator/Utility Coordinator Indiana Department of Transportation
2006 to 2010
is a Government State Agency for Indiana.
Accountant 6/Account Coordinator/Utility Coordinator Accountant 6 Duties: District Cost Analysis; District Budget input; District Accounts Payable; E- Procurement; Assist in Approving and Dispatching of Purchase Orders; Bidding Process; Direct deposit & W-9 information; Requisition for Purchase Orders; Handling Finance problems sub-district may inquire; Vendor inquiries for payment status; Responsible for coordinator all Local Public Agency & State Consultant Accounts for payments; Requisition for Purchase Orders; Issue Purchase Orders, keeping logs of gross & net amounts of projects; Conducting Pre-audit on final invoice of projects. Keep files up to date on increase; supplemental agreements; additional work orders; Process payments for all Local Public Agency & State Consultants projects; Send letters of reason for denying a claim, partial payment of claim, over cap claims, and Federal Highway max bid items. All Local Public Agency & State Consultants projects; Send letters of reason for denying a claim, partial payment of claim, over cap claims, and Federal Highway max bid items.
• Process all accounts payable within 3 days of receiving
• Making sure all information for Vendor to get paid is correct
• Process all state claims within 30 days of receipt
• Develop a relationship with Consultants, and Local Public Agencies.
• Approval of all Payments and Requisition for New Contracts Account Coordinator Duties: Responsible for coordinator all Local Public Agency & State Consultant Accounts for payments; Requisition for Purchase Orders; Issue Purchase Orders, keeping logs of gross
& net amounts of projects; Conducting Pre-audit on final invoice of projects. Keep files up to date on increase; supplemental agreements; additional work orders; Process payments for all Local Public Agency State Consultants projects; Send letters of reason for denying a claim, partial payment of claim, over cap claims, and Federal Highway max bid items. Managing Projects to keep them on funding guidelines and cost margins, and meeting deadlines per project scope.
• Process all state claims within 30 days of receipt
• Managing Projects to meet deadlines and all guideless per project per project scope
• Develop a relationship with Consultants, and Local Public Agencies.
• Approval of all Payments and Requisition for New Contracts Utility Coordinator Duties: Responsible for coordinating all Utilities before a project goes to letting. We attention primary and final field check to verify all Utility Companies have been notified and verity there is or is not problem and if there is a problem process the paperwork for the relocation and determine what is reimbursable. Send out utility letters & plans of project to all utility company to have them review for a problem to already excising utility lines. Contact Holy Moly for utility location markers to be done within 3 days of request. Prepare Demolition contract for property not already on the prime agreement. Compose and identify 10 weeks letters, these letters to go Central office 10 weeks before letting.
• Process and have all Utility Coordinating done with 16 weeks
• Developing a constant and strong relationship with all Utility Companies.
• Making sure Utility coordination stay on schedule. Education
Certificate in Secretarial
International Business College
Skills
• ACCOUNTS PAYABLE (10+ years)
• BUDGET (10+ years)
• BILLING (10+ years)
• PURCHASE ORDERS (10+ years)
• CONTRACTS (5 years)
• Microsoft Excel, Word, Office, Outlook (10+ years)
• Payroll (4 years)
• Budgeting (10+ years)
• Cost Accounting (10+ years)
• Project Management (8 years)
• Project Coordination (8 years)
• Procurement (10+ years)
• Purchasing (10+ years)
• Reconciliation (10+ years)
• Peoplesoft (10+ years)
• Jd Edwards (6 years)
• Accounting
• SAP
• Oracle
• Financial Reporting
• Microsoft Excel
• access
• Financial Modeling
• Quickbooks
• Bookkeeping
• Accounts Receivable
• General Ledger
• Excel
• credit
• Great Plains
• Outlook
• Receptionist
• Microsoft Office
• Quicken
• Facilities Management
• Financial Analysis
• Account Reconciliation
• General Ledger Reconciliation
• Journal Entries
• Microsoft Outlook
• Microsoft Word
• Benefits administration
• Leadership
• Management
• Process improvement
• Profit & loss
• Strategic planning
• Bank Reconciliation
• Event Planning
• EMT Experience
• SOX
• Auditing
• Office Management
Languages
• English - Fluent
Additional Information
Core competencies include:
• Property Management • Time Management
• Environmental Audits • Utility Coordination
• Parcel Demolition • Local Public Agency
Coordination
• Consultant Services • Vendors Set ups
• Vendor Contracts • Vendor Secured
Badging Set Up
• Process Work orders for Repairs Vendor
& Non Vendor
• Job Costing • Job Cost Analysis
• Financial Reporting • Reconciliations
• Budgets • Budget Analysis
• Billing/Invoicing • Auditing
• Account Receivable • Accounts Payable
• Payroll • E-Procurement
• Purchase Orders • Requisition for
Purchase Orders
• Online Supply Order • Citrix Secured Software
• People Soft Time & Management
• People Soft Financials • People Soft E.P.M
• People Soft E.P.M • Lotus Notes
• Cambar Software • Adaptive Software
• SAP Software • Ventura Software
• JDE Software • Microsoft Office
Programs
• QuickBooks/Quicken • Core Software • Smart-sheets • Catering
• Oracle Application • EMT
• Safety Coordinator/First Responder
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