Human Resource Senior Accountant

USAMA MOHAMMAD KASIM SURVE

*****-**********@*****.*** Contact No- +965-********

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Experienced chief and senior accountant with a demonstrated history of working in the hospitality, Food & Beverage and FMCG industry. Skilled in Kuwait labor law, Human resource management, Cash flow, Financial Strategies, Business Planning, Budgeting, Capex, Manning, Revenue management, financial statements, Microsoft Office, Auditing, Credit Control, Financial Analysis, AR, AP, GL, GC Modules, Payroll, Cost control, Food costing, and a strong Human resource and accounting professional with a bachelor’s degree focused on Accounting and Finance from University of Mumbai.

Career History

Senior Accountant-Oct 2022 Till Dated

Finance

Handling all financials and HR activities for the organization.

Recording sales ledger, expense ledger, petty cash ledger, bank reconciliation on daily basis.

Assisting management in CAPEX and investment for sales related target achievement.

Posting of accounts payable invoices and issuing payments after reconciliation of SOA.

Preparing SOA’S for all AR related parties to get reconciliation done and following up on outstanding payments.

Scrutinizing trail balance for closing period and preparing all financial statements (P&L, Balance sheet, Cashflow)

Daily reconciliation of cash collections, petty cash, and debit/credit card collections in banks from portals.

Calculation of staff provisions (Indemnity, Leave pay & Airfare), accruals and prepaid expenses.

Registering of assets & depreciation cycle.

Preparation of Annual revenue & expenditure budget.

Yearend audit cycle with Auditors.

KNF (Kuwait national fund) by complying to KPMG & EY audit policies on monthly basis.

Partnerships with banks on merchant portals, telex, certified checks, Check books.

Month physical inventory count at all premises of organizations.

Preparing food and beverage cost consolidators for monthly COGS calculation.

Preparing DRR & MOT by locations & by sales channels on daily, weekly & monthly basis.

Calculating wastage for all outlets & central kitchen unit.

Cost analysis on monthly basis to compute all bill of materials are entered correctly.

Ecommerce contribution analysis on daily, weekly & monthly basis.

Approvals on quotations, payment vouchers, Invoices, SOA, Employee related financials.

Supervising petty cash & cash suppliers and registering expenses accordingly in chart of accounts.

Financial Analysis reporting as per trends, events, owning company demand. (by products)

Communicating with suppliers for price negotiations on quarterly basis.

Maintaining PAR-LEVELS for raw material in high demand of production. Human Resources

Shortlisting of candidates, advertising recruitment campaign.

Handling a staff file record of 45 headcounts.

Employee related services likewise vacation handling, warning letters, appraisals, promotions, resignation, and terminations.

Employees tickets arrangements for their annual leaves.

Calculation of monthly payroll, attendance, overtimes, and dues calculation.

End of service benefits as per Kuwait labor law.

Preparing and presenting annual manning guides by rankings to the Owner & CEO.

Following up with outsourced consultancy for staff files handling of residence renewal, health card renewals, company licenses renewal.

Staff recruitment campaign overseas (Screening till on board facilities) Achievements-

Installation of ODOO ERP & customizing entire company structure with remodeling manpower resources updated SOPS. Senior Accountant-Jan 2021 to Oct 2022

Reviewing and approving sales order matching rates with the contract rates on daily basis.

Verifying customers contracts with invoices.

Printing of sales invoices for online wholesales.

On daily basis sending analysis report for sales order and invoices after reconciliations.

Checking all discounts, FOCs, Rebates to control ANP Expenses.

Preparing supplier contribution (PNL Review) on monthly basis to report the division manager and Finance Corporate Office.

Preparing Sales vs Sales Expenses analysis report on monthly schedule division wise.

Processing claims to the supplier to get the value ensure in our books to reimburse with provisions.

Preparing and managing shelf rents schedule for all customers.

Follow-up on claims requested and collected to record in books.

Audit at warehouse for item code (Barcodes & Prices)

Major cost control In Advertising and promotion.

Approval on Advertising and promotion proposals, passing customer debit notes and reconciling SOA’S.

Sending pending ANP proposals analysis on weekly basis to follow-up and track to avoid discrepancies in books.

Solving queries related to ANP proposals passed or not passed.

Updating GL Modules like ANP Supplier contribution and provision schedule.

Updating divisions on weekly basis with provision analysis with unclaimed or pending till date amounts.

Preparing Net Margin Reports by individual customer data base.

Posting monthly JV’S (Provisions, Depreciation, Prepaid Schedule, Calculation of Leaves, Indemnity, Airfare)

Asset’s registration and maintaining life cycle on depreciation.

Assisting finance manager in preparation of Income statement, Balance sheet and Cash flow.

Year end audit cycle with auditors (Internal & External Both)

Assisting in capital expenditure for departmental planning and following the schedule to control the Logical purchases & manage expenses.

Bank reconciliation, Suppliers, and debtor’s reconciliation on monthly basis.

Standardizing reporting system with demand in business for better analysis and standard of reporting (IFRS).

Following IFRS in accounts schedule to prioritize the scope of business safety as per the market.

Conducting PNL meetings on monthly basis with sales department to make them understand the status of complete business statistics.

Recording and filing of ANP Proposal (customer debit notes) in financial modules.

Stock transfers for Warehouses to vans and other categories warehouses. Chief Accountant (2015 – 2021)

Major Responsibilities-

Attending daily morning briefing with all HOD’S. –Sharing total revenue history till dated.

Assisting all HOD’S in their operational requirement related to staffing, purchases and managing the operation.

Guiding the team with proper suggestion to control on expenses in operational requirements.

Managing complete cash flow and securing payroll, rent and suppliers.

Annual preparation of manning, budgeting and CAPEX.

Preparing monthly financial reports and statements.

Approvals on bank cheque, statements, PO, invoices, receipts, payroll.

Provisions on monthly basis for leave pay, indemnity, airfare, hotel building rent, staff accommodation.

Scheduling monthly on prepaid purchases and booking expenses.

Control on food cost and food and beverage purchases for all the outlets.

Reducing staff counts in summer as low occupancy time and managing over expenses like payroll and purchases.

Support as Hotel in charge in absence of hotel manager during his business trips, vacation, weekends, and public holidays.

Financial advisor to the entire team.

PNL Meeting on monthly basis to explain the financial status of organization.

Every Quarter heading a revenue meeting with DOS and Hotel manager to forecast future quarterly movement.

Aliasing with auditors for yearend audit.

Reliever to HR during annual leave to support administration. Account Receivable-

Transfer of AR on daily basis and preparing invoices under debtors account through an interface from the front-office system.

Issuing cash, cheque and bank receipts against city ledgers account.

Issuing monthly statement of accounts for the Debtors and follow-up for payments/overdue account.

Preparing monthly ageing report and reporting to the Group financial controller/Finance Manager.

Updating trial balance report which is controlled by Account Receivable.

Invoicing as per the different clients need from a different part of countries as per their requirements such as email, posting online on their portals.

Clearing City ledgers due of staff and subsidiary staff as per the company Norms and Policies.

Handling all closing activities for month closing.

Facilitating External audits with excellent liaison with the auditors. Credit Management-

Heading credit meetings with team to control the overdue debtor's account.

Ensure all the clients have credit agreements and set appropriate allocation of credit limit with the approvals of directors or Account Manager.

Maintaining records of Debtors account opening policy and updating system with required documentation. Income Audit-

Supervision at properties different divisions, checking In-House restaurants bills, other revenue related bills and spot-check audit at hotel outlets.

Analyzing and preparing daily revenue reports.

Preparing up-selling and passing on the commission to the staff and to the debtors on transactions.

Updating system from the no show charges and day to day rebates.

Making a cash flow inventory at outlets every week and reporting to the general cashier.

Passing of Journal Vouchers/Credit Notes/Debit Notes against barter deals and commission. Accounts Payable-

Posting of Invoices in system from vendors in their vendor account with proper supporting documents (LPO -PO).

Issuing payments for all overdue accounts. Moreover, issuing petty cash and Employee’s settlements.

Preparing bank position daily.

Bank reconciliation and verifying vendor accounts by reconciling monthly statements and related transactions.

Maintaining accounting ledgers by verifying and posting account transaction. General Cashiering-

Collection of cash daily from all units.

Preparing general cashier Report (GCR) on daily basis and reporting to finance manager.

Depositing cash and cheque to the bank on daily basis.

Foreign exchange transactions.

Clearing cash settlements of cash invoicing and advance salaries.

Preparing and merging attendance from all departments to calculate payroll.

Calculation of vacation settlement, overtimes and indemnity as per labor law. Human Resources-

Handling all administrative duties like recruitments local and abroad.

Manning and budgeting the empowerment as per the operation requirement.

Shortlisting candidates for position and making sure with all responsibilities till on board.

Maintaining employee database like employees on board with basic salaries and allowances.

Handling staff accommodation under standard policy of hotel.

Employee Benefits-Tracking provision for leave pay indemnity and air ticket.

Preparing vacation settlements, final settlements.

Filing employee’s data unto date matching with system.

Induction for new joiners.

Preparing a scheduled vacation plan to support financial crisis during low business timing.

Issuance of air tickets for staff vacations, new joiners, exhibitions etc.

Training programmer like Induction, Grooming and appearance, Fire safety, Customer Service etc.

Preparing weekly and monthly reports to report Director of HR.

Assisting general cashier to finalize the monthly payroll with proper track of attendance.

Finalizing payroll with employee benefits.

Assisting staff for their needs like sick leave, annual vacation, Training, Increment as per the standard policy of hotel.

Good knowledge of Kuwait labor law.

Preparing new forms, memos and policies related employee’s benefits.

Enrolling all staff in attendance log and tracking to keep records for any violation of responsibilities. Technical Skills

MS-OFFICE, ODOO, DATA-MATTE, INN-ACT, INN-FRONT, INN-MATTE, INN-CONTROL.SCALA, IMRS, SAP- B1, ORACLE, WEBPROLIFIC, LUCIDA, TOUSCHE, WISHNET. Personal Profile

Date of Birth

16 March 1994

Visa status Work Visa (18) Transferable

Nationality Indian

Marital Status Married

Languages Known English, Arabic (Beginner), Hindi, Marathi.

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