Administrative Assistant Program
Resume:
Aprile Caulton
***********@*****.*** 860-***-**** Windsor Locks, CT
SUMMARY
Seasoned professional with 24 years of comprehensive experience in administrative support, including roles as Administrative Program Assistant and Executive/Administrative Assistant. Skilled in coordinating travel, managing calendars, and processing reimbursements, with a strong background in healthcare settings. Seeking an Executive Administrative Assistant position to leverage expertise in administrative coordination, policy interpretation, and seamless support to executive staff.
WORK EXPERIENCE
University of Connecticut Health Center Farmington, CT Administrative Program Assistant II General Surgery Jul 2020 - Oct 2021
• Managed comprehensive administrative support for divisional faculty, including policy interpretation, meeting coordination, and maintenance of faculty records.
• Facilitated the recruitment process by organizing candidate interviews, travel arrangements, and onboarding for new hires within the General Surgery division.
• Oversaw the General Surgery Residency program's administrative requirements, including monitoring Duty Hour compliance, coordinating evaluations, and managing travel and reimbursements. Administrative Program Assistant II Cell Biology Nov 2019 - Jul 2020
• Organized and managed program files and financial records, ensuring accurate processing of travel authorizations and reimbursements.
• Coordinated logistics for weekly Cell Biology/CVB conferences and speaker engagements, including scheduling travel, accommodations, and financial settlements. Administrative Program Assistant/Interim Program Coordinator Jul 2018 - Nov 2019
• Served as a liaison for resident employment matters, ensuring adherence to policies and managing compliance documentation.
• Administered education allowances, processed reimbursements, and coordinated travel authorizations for conference attendance.
• Maintained tracking systems for resident leave balances and ensured compliance with mandatory courses and risk management protocols.
KForce Staffing and Solutions East Hartford, CT
Executive / Administrative Assistant Aug 2015 - Jul 2017
• Provided comprehensive administrative support to senior management, ensuring efficient processing of contractor and consultant invoices for timely vendor payments.
• Managed executive calendars, coordinated critical meetings with external partners, and facilitated the procurement of office supplies within budgetary constraints.
• Handled routine correspondence, document management, and coordinated travel arrangements, including processing reimbursements with minimal oversight.
Accounts Payable Clerk May 2015 - Jul 2015
• Processed incoming invoices accurately and efficiently using the Husky Buy system, ensuring timely payments and financial consistency.
• Reviewed and matched daily report invoices with batched invoices from the previous day to maintain organized records and support the accounts payable cycle.
Kelly Services Farmington, CT
DTU Analyst Jan 2011 - May 2011
• Managed the meticulous recording of policy deductibles and conducted thorough research to resolve discrepancies, collaborating effectively with both internal auditing and examining teams.
• Prepared and disseminated precise invoices for specialty reimbursable deductible accounts, ensuring up-to-date deductible balance information and accurate reimbursement processing in the billing system. Philips Remote Cardiac Assistant Windsor, CT
Clinical Cardiac Assistant Aug 2009 - Feb 2010
• Provided customer service and conducted data entry for patient records, ensuring accuracy and confidentiality.
• Performed functional testing on pacemakers to maintain device reliability and patient safety.
• Managed inventory and ordered medical supplies, optimizing resource availability for patient care. McCarter & English, LLP Hartford, CT
Legal Word Processor/Float Secretary Sep 2005 - Aug 2006
• Transcribed legal documents and communications, ensuring accurate documentation and effective client correspondence.
• Managed intricate calendaring and tickler systems for key legal personnel, facilitating efficient scheduling and appointment coordination.
O’Brien, Tanski & Young, LLP Hartford, CT
Legal Secretary Oct 2000 - Sep 2004
• Managed comprehensive scheduling tasks including client meetings, depositions, court appearances, and internal briefings, ensuring meticulous coordination and preparation for legal proceedings.
• Conducted legal research and document preparation, including transcription of legal documents and conversations, while also handling filing with courts and acquiring necessary attorney signatures.
• Maintained accurate billing and expense records, and contributed to team efficiency by providing administrative support to multiple attorneys and assisting with office-wide tasks as required. St. Francis Hospital and Medical Center Hartford, CT Medical Secretary III Sep 1987 - Oct 2000
• Coordinated scheduling, chart maintenance, and calendar management for medical staff, ensuring efficient daily and monthly operations.
• Facilitated Annual Hematology/Oncology Symposium and developed presentation materials for physician lectures.
• Managed the preparation and organization of patient charts, including obtaining pre-authorizations and pre-certifications for various medical procedures.
• Maintained confidentiality and upheld professionalism in all interactions, while also providing transcription services for medical reports.
EDUCATION
Southern New Hampshire University
Bachelor of Science, Healthcare Management
Manchester, NH
Aug 2025
SKILLS
Microsoft Office 365 • Husky Buy • Internet Research • Kronos • Outlook • SharePoint • Eras • Blackboard • HealthStream • Microsoft Excel • Microsoft Word • Microsoft PowerPoint • SmartSheet • WebEx • Zoom • Amion • SCORE Portal • MyEvaluations • Acgme • Calendar Management • Travel Management • Adobe Acrobat • Writing Skills • Customer Service • Computer Skills • Documentation Review • Administrative Experience • Organizational Skills • Communication Skills • Time Management • Law and Hospital Office Experience • Transcription • Data Entry
• Typing • Mac OS • Windows • Clerical Experience • Accounts Payable • iOS • Schedule Management • Medical Administrative Support • Legal Administrative Experience • Sales • Medical Terminology
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