Logistics Operations Continuous Improvement

Boniface Nzyoka

Telephone no: +254-***-***-*** Email: ******@*****.***

Personal Profile

Adaptable and well-organized professional with wide-ranging exposure to Logistics, admin and Transport management (including fleet management systems, ERP systems i.e., sage) within a busy work environment. I have excellent communication and interpersonal skill, with a great ability to get along with people from various walks of life. I have successfully effectively managed stock levels, delivery times, procurement, and transport costs through well-placed logistic programs. I am also highly experienced in allocating and managing staff resources according to the diverse and changing needs of each department. Proficient in efficiently devising methods of cost control and closely monitoring warehouse managing activities. Deeply familiar with reviewing budget requirements of logistics activities and directing consolidation of logistics budgets.

Work Experience

Nov 2022 - Current

Freelancing

Doing small transport business.

Sourcing and selling construction materials.

Consultations in logistics and transport.

Oct 2021 to Nov 2022

Gateway Marine Services (GMS)

Position: HoD Operations

Plan, manage and evaluate logistics operations liaising with internal stakeholders, suppliers, logistic providers, transportation companies and customers.

Ensure smooth operation for the UNIMISS and MONUSCO contract.

Create and implement best practices logistic principles, policies, and processes across the organization to improve operational and financial performance.

Making sure reefer temperatures are maintained while trucks are on the road.

Deliver solutions to logistics problems while maintaining high levels of quality and services within the budgetary requirements

Monitor quality, quantity, delivery times and transportation costs

Negotiate rates and contracts with transportation and logistics providers

Select carriers/suppliers and monitor service provided against performance criteria

Ensure carrier compliance with the company policies or procedures for product transit or delivery.

Resolve problems concerning transportation, logistic systems, imports or exports or customer issues.

Review impact of logistic changes, such as routing, shipping modes product volume or carriers and report results to others

new facilities or plants and advise of cost implications and efficiency

Support continuous improvement initiatives and identify inefficiencies and cost optimization opportunities

Ensure the integrity of inventory accuracy and manage stock movements with

Jan 2017 to Oct 2021

Freelancing

Position: Freelancing

Responsibilities:

Provision of transport to different customers/clients.

Sourcing construction materials for clients.

Consultations in logistics and transport.

Linking transporters and loads for transport.

Oct 2015 - Jan 2017

Siemens -Lake Turkana Wind Project

Position: Site Logistics/Administration Manager

Key Achievements:

Completion of the 330kv substation.

Responsibilities:

Managed materials at the stores/storage areas, procurement at site.

Handled logistics/Administration at site (office operations, camp operation and staff).

Suppliers’ sourcing/negotiation and organize deliveries at site. Ensuring that all required supplies are available at site.

Coordinated and followed up transport of Equipment’s/Materials from the port to site with the logistics team.

Organized and Supervised offloading/storage at site.

Ensured that safety standards are set and followed.

Reported and managed company assets and hired machinery at site.

Prepared milestones report for invoicing.

Sourced quotations and bids for procurement of goods and services.

(3PL) negotiations with nominated Forwarder, Import Customs, transport companies.

Issued materials to sub-contractors and ensure they are well documented.

Ensured all office supplies were available.

Supervised the store supervisor his assistant, office drivers and support staff/recruitment.

Managed fuel use/ cost by closing loopholes with better analysis and approval.

Ensured that vehicles are well maintained and serviced.

Improved and ensured better organization of accommodation for all staff and visiting staff.

Increased productivity by ensuring transport was on time when needed to move staff.

Cut down big loses by checking all deliveries to eliminate breakages and shortages.

Supported the Site through provision of staff requirements like work tools and equipment.

June 2013 - Sept 2015

Iberdrola Engineering and Construction

Position: Logistics Supervisor

Key Achievements:

Completion of the Ngong II wind power project.

Moved all materials for Nairobi ring substations and Kinagop wind power for storage to Nairobi.

Responsibilities:

Handling all logistics/Administration for the Kenya projects.

Made sure timely Procurement, transport of Equipment’s/Materials from the port this includes wide load to site.

Country coordination of Local and international procurement of materials and assets management.

Searched/negotiated and set up the warehouses and storage areas, and after managing the warehouse

plus the staff.

Improved management and reporting for materials worth over 5 million euros.

Gave and set safety standards for the warehouse and during transportation.

Interpreted bill of quantities for tendering.

Sourced quotations and bids for procurement of goods and services, including bids for construction.

Dealt with all parties involved in the local supply chain: nominated Forwarder, Import Customs, Mombasa

Port Authorities, transport companies, Shipping Lines.

Applications for tax exemptions and ensure that all sub-contractors provide the necessary documents.

Handled all invoices and invoicing, secure exemptions for all zero-rated contracts.

Producing local paperwork needed to develop a smooth import / transport operation for

all imported cargoes.

Assisting on cargo offloading operations in Mombasa Port, reporting back to Madrid counterpart on the

operations.

October 2008 - Sept 2012

Catholic Relief Services (CRS)

Position: Fleet coordinator/Admin. assistant

21 supervisees that are drivers/mechanics in different parts of the country including, Nairobi, Dadaab, Kisumu, Rift Valley, Mombasa.

Support all organization and partner organizations which are authorized by provision of administration and logistical works and services as per policies laid down.

Handle Local purchase orders for the fleet (vehicle purchase, parts, fuel, vehicle systems).

Improved by big percentage vehicle maintenance and overall transport operations, with a fleet of 70 vehicles.

Receive, inspect and certify correct receipt of vehicles and accessories acquired from suppliers/agents/shippers, against documentation, and resolve issues arising.

Monitor importation of vehicles and parts and ensure that all documents are meeting all the requirements and follow up with clearing and forwarding agents.

Ensure that I communicate to all project Managers and management team on shipment activities and especially project vehicles.

Material control and movement to different stations country wide.

Participate in tendering process selection and preparation of contracts especially the ones involving the vehicle maintenance unit.

Prepare yearly budget estimates for vehicle purchase as well as running costs for the vehicle maintenance unit.

Follow up with clearing agents on documents required from Kenya revenue Authority.

Verify all requisitions from mechanics before authorizing them for approval.

Ensure that Agency vehicles are utilized only for authorized purposes.

Identify driver requirement when they arise and participate in recruitment as well as testing of Driver/Mechanics

Manage all the unit filling and documentation.

Undertake coaching for vehicle maintenance unit team, performance appraisals, plus ratings.

Receive "DULY APPROVED" advance travel plans for all departments, compile monthly travel schedule and send it to all staff.

Maintain linkages with selected vendors, dealers, and other top quality resource centers; direct the appropriate staff and the agency in taking advantage of technical information, training opportunities, etc. that may arise

Ensure that all vehicles have mileage logs, collect them at the end of the month and compile report for finance department on who to charge and how much.

Ensure that all errands are sorted, including tax exemption documents, visa/alien card application forms, processing driving licenses for international staff and renewal of licenses for all staff, not limited to. By allocating one of the drivers on daily bases.

Monitor the use of the bon voyage cards and scrutinize the invoices and verify them for payment.

Inspect the workshop premises, facilities, equipment, tools, safety & security systems/appliances etc. at least once every quarter, to ensure availability and proper operation.

Ensure that all parts purchased or issued from store are installed and utilized by the correct vehicle.

Making sure that the backup generator is serviced and in working condition.

Draw user and donation agreements for all partner vehicles and give assistance to partners on vehicle maintenance and utilization.

Identify need for extra short/long term need for vehicles and inspect leased vehicles approve them and ensure renewal of leases.

Maintain safe custody & record of vehicle logbooks, keys, spare keys, and Mult-T-Lock key + card, identification tags.

Manage and procure all insurance involving vehicles, follow up process of accident reporting by staff. Submit and follow-up insurance claims.

Giving out different monthly reports on fuel, repairs, mileage, and vehicle use using vehicle management system.

Ensure that all vehicles going to insecure area get security clearance prior to.

Work with the administration officer on asset management.

Accomplishment

Managed to revive the use of vehicle management system

Had the garage revamped and more tools purchased.

Organized several trainings for the vehicle maintenance team

Put in order all vehicle files and set aside a room for achieve.

Other Positions Held

Oct 2007 - March 2008: Transport Assistant at Kuehne+ Nagel

Oct 2005 - July 2006: Transport Clerk at DHL Logistics.

Dec 2004 - Aug 2005: Vehicle Logistics Supervisor at Mount Kenya Petroleum Distributors

June 2001 - Nov 2004: Transport Clerk at Wells Fargo Ltd

Education

1995 - 1997

Diploma in Transport Management

Kabete Technical Training Institute

1989 – 1992

Kenya Certificate of Secondary Education

Masii Secondary School

Professional Qualifications

Jan 2010 - Nov 2010: International Diploma in Logistics and Transport; Chartered Institute of Logistics and Transport

Additional Information

Memberships

Member Kenya Institute of Supplies Management

Member Chartered Institute of Logistics and Transport

Interests and Hobbies

Travelling, Socializing, Community Work, Swimming

Referees

Hugh Walters

Ex. General Manager

Gateway Marine Services (GMS)

Tel.+254-*********

************@*****.***

Tony Bikoko

Country Manager

Siemens SAS

Tel. +336********

****.******@*******.***

Roel Derudder

CEO

Transfreight.

Tel.+254-*********

****.********@************.**.**

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