Executive Assistant Administrative

EXECUTIVE SUMMARY

Dedicated and results-driven professional with 20+ years of proven experience in supporting the executive team and streamlining office operations enhancing productivity and optimizing administrative processes. Proven track record of managing diverse tasks to support organizational objectives. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives.

SKILLS AND ABILITIES

Executive Support

Strategic Planning

Project Management

Financial Management

Expert in Microsoft Office Suite, Workday, Concure

CRM and Database Management

Event Planning

Customer Service

Wellness Services Management

Excellent verbal and written communication skills

Foster a professional attitude and demonstrate integrity and flexibility

Proactive Personality (“Can Do Attitude”)

Strong organizational skills with ability to multi-task

Ability to use critical thinking

Time Management

Attention to details

PROFESSIONAL EXPERIENCE

Executive Administrative Assistant III 08/2017 - 12/2023

Protein Sciences a Sanofi Company, Meriden, CT

Executive Assistant to a Site Head. Providing support by handling confidential and sensitive information with discretion. Managed complex calendars for executives and coordinate travel arrangements with high accuracy and efficiency.

Admin to a Senior Leadership Team for Meriden, CT and Pearl River, NY Sites. Support the executive team in multiple sites to enhance the efficiency by providing diverse office and administrative duties.

Member of Team Building Event Coordinating Team.

Support development and maintain Yammer Page.

Wellness Champion. Assist HSE department by aligning Health and Wellness strategies with corporate activities by establishing engagement activities that promote work-life balance.

Maintain a confidentiality on matters that have a significant impact on the Company and performing office management duties.

Achieve accurate scheduling and coordination on high level tasks in a timely manner.

Assist the HR team with the onboarding process for new employees. Coordinate and implement special events for Human resources.

Manage the overall operations for multiple sites by overseeing daily logistics that assisted multiple departments. Maintain Org. Charts for Meriden and Pearl River sties.

Providing admin support to IT department.

Executive Assistant/Office Manager 06/2006 - 08/2017

Protein Sciences Corp., Meriden, CT

Provide support to Executive Chairman and CEO by handling confidential and sensitive information with discretion.

Managed complex calendars for executives and coordinate travel arrangements with high accuracy and efficiency.

Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed. Used advanced software to prepare documents, reports, and presentations.

Answer a high volume of phone calls and email inquiries. Deliver exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.

Contribute to budget management by tracking expenditures and identifying cost-saving opportunities.

Coordinate international travel arrangements, ensuring seamless logistics for executives attending global conferences.

Organize shareholder meetings and provide support to the Executive Chairman with highly sensitive tasks as needed.

Manage the office by overseeing daily operations that helped with a smooth operation throughout the office. Served as liaison between departments to facilitate effective communication throughout the company.

Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.

Improve office efficiency by implementing new filing systems and document management processes. Collaborate across departments on special projects to improve overall business operations within the organization

Assist HR department with the onboarding process for new employees promoting a seamless integration into the team dynamic.

Support marketing team by providing exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence. Member of marketing team and actively contributed to promotional activities.

Assist the regulatory department with assembling FDA submissions and other administrative needs.

Wait Staff Member 09/2002 - 05/2009

Jacoby's Restaurant, Meriden, CT

Administrative Assistant 08/1999 - 09/2004

Morganite Crucible Inc., Wallingford, CT

EDUCATION

Southern Connecticut State University, New Haven, CT.

Major in Graphic Design / Minor in Business Administration (3 years complete)

Hamden High School class of 1995

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