Account Specialist Data Entry

Carmen Nelson

********@***.*** 937-***-****

EDUCATION

B.S. Finance

Central State University

Wilberforce, OH

PROFESSIONAL EXPERIENCE

Market Account Specialist, Kindred Hospital 2023-Present

Account Specialist coordinates and audits daily and monthly charge postings in patient accounting system.

Assist with journal entries, monthly close, balance sheet reconciliations, the reimbursement package, preparation of the budget and other accounting tasks that are assigned.

Participates in hospital and departmental performance improvement activities to measure and assess the quality of service provided.

Complete the daily department report check list, make any adjustments returned by department in meditech and complete zero change and rejection report.

Reconcile the midnight census report and daily consumer usage report

Post any manual charges for outside services to patient in meditech

Adjust room and board charges in meditech to match insurance companies’ level for accurately revenue

Complete daily batch checklist to ensure all batches transmitted from ADM, Crown, Soft, Ventouch, RAD and ECHO, Copia.

Coordinate all signing of admission paperwork.

Work with STAC’s to ensure proper accruals for outside service and match STAC log to make any adjustments that may be needed.

Review invoices form Mobile X, EEG, PICCS and Ambulance

Coordinate with Physician Super Bills, scan to corporate and make any corrections as needed.

Prepare budgets

Financial Associate, Warren Correctional Institute 1996-2023

Prepare and process vouchers for payment cards.

Answers general inquiries within established guidelines. Answer telephone inquiries and attend meetings and trainings.

Reconcile discrepancies and verify appropriation sources.

Monitor vendor accounts, corresponding with vendors by telephone and email.

Account Reconciliation

Compile financial information for audits.

Account Payable complete forms, purchase orders, voucher and inventory levels and activity reports

Forward invoices to appropriate divisions prior to processing vouchers for approval

Perform a variety of related clerical tasks, open and sort mail and compose and edit correspondence relative to assigned work, multi-line phone system.

Obtain all types of receivers through electronic signature approval, email, signed invoices.

Data entry processing utilizing fiscal spreadsheets for all budgeted funds.

Examine and verify invoice calculations, delivery receipts, and other supporting documentation.

Communicate with active and prospective vendors, onboarding, and annual vendor risk assessments.

Support content development, deployment and tracking of security awareness training for City block employees.

Post updates and balance ledgers and journals to include internal accounts for local funds, purchase orders, analyze and process all encumbrance documents, transfers, cancellations, and vouchers payable.

Utilize resources to validate all types of invoices, retrieve data from Ohio Administrative Knowledge System, OAKS (PeopleSoft))

Validate invoices, determine accuracy, remittances, and validity of invoices, and prepare vouchers for invoice payments or disbursement of funds, verify mathematical accuracy, quantity of goods purchased and received, purchase prices, applicable discounts, and freight charges.

Write personal service contracts for the national association of blacks in criminal justice and process payment for warren correctional institution personal service contractor workers.

Inputting employee leave forms weekly and calculate employee approved time into kronos.

Reviewed and approved proposals for community partner funding and allocations

Monitors and verifies program contracts for reimbursement of services rendered.

Prepared and maintained internal records, payroll, and programmatic reports.

Sorting and disbursing copy to mailroom.

Send information to stakeholders.

Handle inventory control and asset depreciation, request bids from vendors and billing

Training new hires

Close purchase order, transfer court papers & child support papers files and scan release documentation to the record department

Oversees daily cash draws & petty cash. Oversees and monitors fiscal aspects of grant.

Review and approves accounts payable and account receivable transactions.

Processing claims medical co-pay, courts ordered debts, child support.

Analysis accounts expenditures and financial reports for purposes of determining preliminary budget projections.

Correctional Food Service Coordinator II 1992-1996

Supervises adult male inmates and complete evaluations.

Responsible for preparation and serving of meals.

Trained instructed and supervised offenders assigned to dietary detail.

Inspected food before, during and after cooking to ensure proper preparation, temperature control.

Maintained an accurate offender count and an accurate account of materials used and equipment issues.

Ensured that all meal items were served on the serving line and with portions. Control

Received supplies ordered from warehouse and outside vendors and inventory.

Adhered to posted cleaning schedules; maintain sanitation procedures, monitored food, freezers, and refrigerated cooler temperatures.

Checked all tools and logbooks.

Plans, directs, and coordinates the daily operation.

Evaluate and discipline offenders according to policy and procedure.

PROFESSIONAL AFFILIATIONS/ORGANIZATIONS

Ohio Notary Public

Chair of the Employee Activity Committee

Certified Ohio Fiscal Professional (completed the Ohio Fiscal Academy)

Liaison for Workforce Development Warren Correctional Institution

Ohio Correctional Court Services Association (OCCSA)

National Association of Blacks in Criminal Justice (NABCJ) -Serve as the Affiliate Treasurer 4yrs, State Treasurer 16yrs, Presidential Advisor (6yrs), Conference Chair & Liaison, (18 yrs.) Continuing education program Coordinator (16yrs) Vendors Liaison (18yrs)

Advisor for the Ohio Graduation Test (OGT)

Advisor for Adopted Families for Angle Heart

Advisor “Breath of Encouragement LLC’

Liaison for the Combined Charitable Campaign

AWARDS & RECOGNITION

National Association of Blacks in Criminal Justice 2009, 2011 Presidential Award

SKILLS

Microsoft Word, Excel, PowerPoint, Microsoft Office, Microsoft Outlook

CACTAS Enterprise Wed Edition

Kronos

Ohio Administrative Knowledge System (OAKS)

Tax Preparer (Liberty Tax)

Inventory Manger Warehouse

Departmental Offender Tracking System Portal (DOTS)

Enterprise Information Management (EIM)

Division of Business Administration (DBA)

Electronic Data Interchange (EDI)

Ohio Marketplace E-catalog (OMP)

Business Intelligence Reporting Module (BI)

Ohio Buys

OnBase

Leadership Skill, Time Management, Organization

Account Reconciliation

Accounts Receivable

Medicare/Medicaid Reimbursement

Ledger Management

Hospital Reimbursement

Financial modeling and reporting

Medical Billing

Supervisory Skills

Financial Risk Management

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