Legal Assistant

CHRISTY N. KINCAID

*** **** ** ************, ** *9148

267-***-**** ************@*****.***

PROFESSIONAL EXPERIENCE

Gibbons P.C.

Legal Secretary July 2023 - October 2024

● Provided professional support to four attorneys in asbestos and product liability defense litigation and Labor and Employment Law, as well as the business administrative corporate staff

● Reviewed and processed vendor invoices; assisted and tracked accounts payable with paying client vendor invoicing

● Maintain and organize attorney and client files both via paper and IManage filing system

● Performed a multitude of clerical support functions such as distribution of incoming mail, managing attorney calendars, scheduling depositions, scanning, copying, drafting and proofreading correspondence and pleadings, trial preparation, billing, travel arrangements, handled all court filings via e-filing with various counties/districts for both PA and NJ State and Federal Courts, tracked and maintained attorney expense reports

● Scheduling of depositions, calendaring, court reporters and conference rooms for same

● Download, distribute and file all court filings

Gannett Fleming

Administrative Assistant October 2022 – June 2023

● Provided comprehensive support to the business unit/business line administrator, area managers, and business unit staff

● Assisted with preparing internal communications to area employees

● Reviewed and processed vendor invoices and tracked accounts payable

● Scheduled maintenance and updated documentation for company-owned vehicles

● Entered and tracked documents and data including timesheets, expense reports, and vehicle mileage log entries

● Prepared rooms for conferences, seminars, and trainings

● Assisted employees in certifications upkeep and resume update support

● Formatted varied document types including plans and specs, reports, and transmittals

● Arranged all travel

● Displayed a working knowledge of company policies and procedures, assisting the Human Resources department as needed

Montgomery McCracken Walker & Rhoads, LLP

Online Filing Specialist October 2017 – December 2019

● Conducted online registration and yearly renewal filings for over 200 charities to solicit nationwide, according to their FYE dates. Also conducted filings via hard copies to particular states not accepting online registrations

● Completed multi-state Unified Registration Statements, reviewed and updated lists of all officers and board members, reviewed and analyzed Form 990 and created summaries in order to complete the registrations which included contribution and salary calculations, as well as paid solicitors, co-venturers and professional fundraisers.

Rocco Bene & Sarago Agency (Nationwide Ins. Co.)/Real Systems Sales Results Lead Generator April 2015 – October 2017

● Provided Broker assistance in sales revenue by helping to build their client databases

● Provided assistance to multiple nationwide agencies, generating leads to help bring in prospective clients to their agencies for personal, commercial and life insurance.

● Set up appointments, following up and recording data to find potential clients for my sales team via telephone and email

The Chartwell Law Offices

Legal Administrative Assistant August 2013 – February 2014

● Provided professional clerical and administrative support to four attorneys in a mid-size law firm specializing in insurance defense litigation and related business matters

● Performed varied legal duties including attorney expense records, attorney calendaring, e-filing, scanning, drafting and proofreading pleadings and correspondence, travel arrangements

● Performed varied clerical duties such as sorting, scanning, and distributing incoming mail, maintaining client and attorney files, and other similar functions

● Scheduled court reporters and conference rooms for depositions Griesing Law, LLC

Legal Assistant April 2011 – April 2013

● Provided clerical and administrative support to five attorneys specializing in employment law, media, litigation, transactional and related business matters as well as the Director of Administration

● Served as front office point of contact which consisted of meeting and welcoming clients, providing further assistance when needed

● Answered and routed incoming calls and performed varied clerical functions including scanning, editing and proofreading materials, preparing all outgoing mailing. Also assisted Director with Marketing initiatives and related research

● Legal administrative functions included the submission of conflict reports for new clients, filing, e-filing, and maintaining client files

● Arranged all travel

● Posted daily time for all attorneys and assisted with the preparation of monthly billing

● Scheduled meetings, arranging for conference rooms and meal arrangements including the scheduling of vendors, court reporters, and other parties

Deeb, Petrakis, Blum, & Murphy, P.C.

Executive Legal Assistant August 2010 – February 2011

● Provided legal and administrative support to four attorneys specializing in commercial and business litigation, trust and estate, corporate, real estate, business transactional, and general litigation

● Performed a multitude of legal and clerical support functions such as managing attorney calendars, scheduling depositions, drafting and proofreading correspondence and pleadings, trial preparation, billing, travel arrangements, and e-filing with the CCP and EDPA court systems

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Paul J. Winterhalter, P.C.

Legal Assistant January 2010 – June 2010

● Full time legal assistant for two attorneys in a small firm specializing in personal and commercial Bankruptcy

● Duties included answering telephones, billing and attorney time entries, Accounts Payable and Accounts Receivable on the PC Law System, dictation transcription and ECF Court filings as well as maintain client and office administration files

Armbrust & Associates, P.C.

Legal Assistant April 2007 – October 2009

● Provided legal support to two attorneys and one paralegal specializing in Defense Asbestos Litigation and Defense Lemon Law Litigation

● Performed duties such as entering attorney billing, dictation transcription, client file management, court file preparation, legal document production and delivery, travel and calendar management

● Trained attorneys and paralegal in electronic billing system Law Offices of Jerry S. Goldman & Assoc., P.C.

Executive Legal Assistant February 1992 – March 2007

● Provided comprehensive support to Managing Partner and up to 3 associate attorneys specializing in transactional, business, corporate law and personal injury litigation, estate administration, probate, corporate formations, tax filings, real estate and criminal matters

● Managed firm’s bookkeeping system by overseeing payroll for up to 12 employees and administering all A/R and A/P functions; assisted accountant with corporate tax filings, bank deposits and reconciliations

● Performed administrative duties such as e-filing with the ECF, SDNY, and EDPA systems, scheduling and maintaining attorney calendars and appointments, scheduling all travel arrangements, tracking attorney time and expenses, credit card expense tracking and submission for reimbursement, managed all benefits and office records, and training new employees

● Also performed clerical functions such as screening and routing incoming calls, faxing, scanning, emailing, filing, distributing incoming mail, and vendor management SKILLS

● MS Office: Word, Excel, Outlook

● PowerPoint

● Lotus SmartSuite

● QuickBooks

● WordPerfect

● Timeslips 11

● TimeMatters, Worldox & Worksite

● LexisNexis, Martindale-Hubbell,

Westlaw

● E-Filing & Pacer

● Winscribe

● Citrix

● Tabs

CERTIFICATIONS

Notary for the Commonwealth of Pennsylvania

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