Executive Assistant

Fatu Karim Turay

**** ************, ****** ****, ****, 43123

Tel: 614-***-****

Email: **********@*****.***

CORE COMPETENCIES

Strong interpersonal skills and ability to interact effectively with diverse teams; Excellent communications skills, Strong knowledge of World Bank Operations Policy and Procedure; Strong World Bank project processing skills

EDUCATION

2009 Cambridge International College, UK (GB )

Diploma in Human Resource Management /Business Administration

2007 Institute of Public Administration and Management, (IPAM), University of Freetown, Sierra Leone

Financial Management Practices for Non-Financial Managers

1971-1977 Harford Secondary School For Girls, Moyamba, Sierra Leone.

General Certificate of Education O’Levels,

RELEVANT EXPERIENCE

February 2004 - Date: World Bank Sierra Leone Country Office

Position – Executive Assistant

Front Office Support

-Manage and prioritize the Country Manager’s calendar to ensure that his time is focused on critical issues

-Review all Mission Announcement letters and Management letters and Aide-Memoires requiring the Country Manager’s signature.

-Ensure that the Country Manager receives relevant briefing materials in a timely manner for his meetings. I also provide administrative support for the Country Manager, Country Director, Regional Vice President, and ED’s visits, including arranging travel, handling expense reports, assisting in scheduling, and preparing briefing materials.

-Maintain an efficient electronic and paper filing system to allow easy retrieval of relevant information

-Schedules meetings and conference calls (audio, video, Webex, etc.), including informing participants, and handling logistics (such as conference room reservations, and catering arrangements).

-Process eServices requests and other transactions, such as ordering office supplies and business cards for the Country Manager.

-Organize regular bi-weekly staff meetings and take minutes and follow up on action items

-Ensure and maintain confidentiality in all communication and documentation

-Draft standard letters such as requests for meetings or requests for interviews which are reviewed by the country manager.

-Liaise with government officials requesting a meeting with the Country Manager

-Supervise and mentor the ACS

Mission Coordination Role:

-Point of contact for incoming missions

-Make airline and hotel reservations, apply for visas, and arrange airport pickup and within-city transportation.

-Maintain mission schedule ensuring that it is regularly updated and circulated in a timely manner.

-Allocate office space to mission staff

-Maintains e-mail distribution lists of mission staff and distributes them to the team.

Events Management:

-Handle all logistics for meetings and large conferences

-Select event location, liaise with vendors

-Contribute to the event agenda and ensure the smooth running of the event.

-Monitor country office event schedule and regularly update and circulate in a timely manner

Document Processing:

-Using advanced functions of Microsoft Word, format large bank reports -- page and paragraph numbering, generating a table of contents, inserting footnotes, merging letters, Also, by using the track changes function,

-Incorporate agreed-on comments into draft documents.

-Prepare tables and graphs in Microsoft Excel and presentations in Microsoft PowerPoint.

Operations Support to Task Teams

-Ensure that all project documents are filed as per corporate standards

-Submit project packages through the Operations Portal and follow up to ensure timely approvals

-Join implementation support meetings with the government

-Follow up on project-related activities with PIUs

-Coordinate with procurement and disbursement colleagues on project progress

-Proofread project documents to ensure that they adhere to the Bank’s OPCS guidelines

-Provide the first draft of ISRs for the task team to review

-Organize and attend review meetings

-Update milestones in the Operations Portal

Other responsibilities:

ACS Representative in the African ACS Leadership Team

TRS and LARS Coordinator

Member of the Joint UN team (HIV/AIDS) representing the World Bank office in Sierra Leone.

Mobility Focal person in the World Bank office in Sierra Leone

Training:

Band Operations

Mastering Trust Funds (Trust Fund Accreditation)

Econsult2 (SAP)

Business Intelligence Reporting (BI)

ACSF- Foundations of Leadership

OCC Overview

Impact through Accountability and Decision Making (ADM)

2000 – 2003 Crescent Secretary/Consultancy Services

Position: Secretary

Duties:

-Banking

-Internet Operator

-Filing

1999 – 2000 Mabella Fishing Company Limited

Position: Confidential Secretary to the Managing Director

-Organized conferences, seminars, and workshops

-Recorded minutes in Board/ Annual General Meetings

-Drafted correspondence on routine matters

Confidential Secretary to the Personnel/Human Resource Manager Duties:

-Handled Recruitment of new employees

-Conducted interviews

-Accurately filed documents

Secretary to the Financial Controller and covered the following departments:

-Maintained accounts

-Provided support to the Sardinella Project

-Processed clearing and forwarding documentation

COMPUTER SKILLS

MS Office (Word, Excel, PowerPoint), Standard Reports

LANGUAGE SKILLS

Excellent written and verbal knowledge of English

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