Administrative Assistant Data Entry
Resume:
Tracey Blackwell
******.*********@*****.***
SUMMARY
Executive administrative assistant professional with over 15 years of experience providing direct support to senior management and multiple staff in a corporate environment. Possesses the interpersonal and communication skills as well as technical ability needed to manage the daily operations of a busy office, customer service, meet deadlines, manage calendars, and maintain confidentiality.
Microsoft Office Suite PeopleSoft People Tools 60 SAP Lotus Notes Paychex Flex Dayforce, SharePoint Concur and Supervision
PROFESSIONAL EXPERIENCE
NexTier 09/2021 – Present
HSE Assistant
Working with driver qualifications to make sure they are compliant, working in internal databases to pull and process verifications of employment, previous employment checks, onboarding and terminations for new hires
Utilizing Microsoft Excel working in spreadsheets using VLookup
Scanned over 800 driver files – organized and labeled by names to shred paper files
Star of Hope (Temp) 12/2020 – 03/2021
IT Admin
Provided IT Admin support to VP of IT and staff
Processed IT tickets for IT department
Processed intake in their internal database – this included onboarding into the system, processed terminations, and added them to classrooms, etc.
McDermott 07/2019 – 08/2020
Sr. Administrative Assistant
Provided administrative support to the Engineering Department, which consisted of auditing weekly department timesheets, maintaining department rosters, coordinate meetings and Lunch and Learns, track training, make travel arrangements, process expense reports, coordinate office moves and other administrative duties.
Sabic PetroChemical (Contract) 12/2017 – 12/2018
HR Administrative Assistant
Provided administrative support to the HR Department, which included assisting with onboarding for new hires, this consisted of entering new employee information on spreadsheet and paying attention to detail and coordinating bi-weekly new hire orientations, processing terminations, mailing CDs and benefit booklets for new hires, setting up and maintaining HR personnel files in the file room, process fitness reimbursements, process relocation reimbursements, coding, scanning, analyzing and processing invoices for payment to Accounts Payables, process relocation expenses in Concur, routing mail and other administrative duties.
Arcadis (Contract) 10/2017 – 12/2017
Administrative Assistant
Front Desk Admin, which included signing visitors in and out, providing administrative assistance to Engineering and Consulting staff, coordinate meetings and caterings, process mail, answer and transfer calls via Skype, maintain fleet, order and stock supplies, maintain coffee bars, scan and email documents and other administrative duties.
University of Houston (Contract) 05/2017 – 10/2017
Executive Assistant
Provided administrative assistance to the Dean and staff for the College of Liberal Arts and Social Sciences department, which includes heavy calendaring for the Dean, coordinating meetings, meeting minutes, domestic and international travel arrangements in Concur, processing documents in SharePoint and other administrative duties.
GetixHealth Houston, TX 10/2015 – 10/2016
Executive Assistant/HR Assistant
Provided Administrative Support to C-Level executives, which included coordinating meetings, calendar management, licensing for new business, processing expense reports, event coordination, travel arrangements, and other administrative duties.
Provided HR Administrative Support, includes Employment Verifications, Onboarding, Background Checks, Process PTO Time, Process Benefits and other HR Administrative duties.
oOversaw planning and logistics of annual Global Meeting for 30 people. Received excellent feedback from C-Level executives.
Transocean Houston, TX 02/2012 – 03/2015
HR Administrative Assistant
Provided administrative support to three directors and 50 professional staff members of the Human Resources Department. Managed all administrative aspects of the office including calendar management and preparation for HR Directors Staff meetings. Responsible for daily operations of the business including accounts payable, purchasing of office supplies, timekeeping, coordination of cubicle space/equipment for new hires.
oConsolidated purchase and storage of office supplies for three departments, reducing expense by approximately 30%.
oAnalyzed complex invoices to ensure proper information was included on spreadsheet. Eliminated a five-month backlog in invoicing and retirement payments for Compensation and Benefits department.
ExxonMobil (Contract) Friendswood, TX 5/2010 – 8/2011
Executive Assistant
Managed office and provided all administrative support for Field Manager and 12 oilfield staff, coordinated meetings and events, and administered accounts payable and receivable.
oCreated daily work orders for vendors completing field work using SAP. Avoided work delays.
Shell Pipeline Company/Shell ITI Houston, TX 10/1997 – 11/2009
Senior Administrative Assistant
Provided administrative support to managers and staff for Operations, Engineering, and Asset Integrity departments. Administered Mockingbird/Shell Open University, procured hardware and software, and granted access to software applications. Oversaw SAP timekeeping and processed requisitions using SAP.
oOversaw all planning and logistics for team building workshops and leadership team meetings for up to 100 people. Consistently received excellent feedback from management.
oWorked on Special Projects that required a lot of preparation and planning of logistics, PowerPoint presentations and Excel spreadsheets for various departments and always met the deadlines.
EDUCATION /PROFESSIONAL DEVELOPMENT
VTI Business School
Computerized Office Administration
MS Office Suite Training
Drilling 101 Training
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