Accounts Payable Payroll Specialist

Katherine Conser

***********.**@*****.*** • 503-***-****

Education:

Tennessee Technological University December 2001 B.S. Business Administration Major: Management Information Systems Minor: Economics Professional Experience:

City of Cookeville Finance Department, Accounting Section, 45 E. Broad Street, Cookeville, TN, 38501 Accounting Technician II

September 18, 2023 August 13,2024

Reconcile monthly bank statements for General fund.

Deliver the daily bank deposit to the bank.

Compile and generate monthly reports for Sales and Use Tax.

Generate the monthly billing reports for the General fund.

Compile the Workers Comp and Liability reports and check requests each month.

Back-up to the Payroll Specialist.

Checked with Social Security to be sure new hire social security numbers matched with those on file.

Entered work hours for ACA for temporary and part-time employees.

Entered garnishment and child supports payments each month. Sent the payments to

custodians/state agencies as required.

Assist with Payroll entry, enter payroll changes every pay period (merit forms/PAF’s, deduction forms, direct deposit form, clinic forms, New Hire packets, Separation Forms, etc.).

Entry of new fiscal year budget information into accounting software for city use. City of Salem Willow Lake Water Pollution Control Facility, 5915 Windsor Island Rd. N., Keizer, OR Management Analyst

September 2023 November 2019

Responsible for the monthly budget monitoring and cash flow reporting for the City of Salem Willow Lake Water Pollution Control Facility.

Coordinate yearly division budget planning, to include projections for all five sections of the wastewater treatment plant (Administration, Operations, Maintenance, BioSolids, and the Laboratory).

Provide comprehensive contracts and procurement support for the division; initiate contracts, requisitions, annual renewals, change orders, etc. prior to getting Plant Manager, Public Works Director, or City Manager’s approval. Maintain records on contracts and contract renewals, payment schedules, and contact information, etc.

Approve timecards for staff, run reports to determine timecards for the division are in approval status, compute overtime and leave accruals bi-weekly for management, review timecards for accuracy.

Deliver final approval on all standard purchase orders, blanket purchase orders, corporate credit card payments, and other expenditures through Accounts Payable.

Perform Accounts Payable audits as needed to determine if we were meeting benchmarks set by the department.

Supervise the inventory audits for the warehouse annually.

Contract Administrator for several contracts for the treatment plant requiring monitoring of the contract requirements and specifications.

Provided back-up support for the Inventory Supply Services Clerk – Shipping/Receiving of warehouse items, stocking of shelves, distribution of supplies, etc.

Generate confidential correspondence for management – letters, memos, disciplinary documentation, etc.

Coordinated travel and training for the Management Team.

Executive Assistant to the Plant Manager – managed outlook calendars, added in Management Team leave and significant information as needed, maintained a leave calendar for staff, set up group calendars for special projects, set deadlines as needed, etc.

Supervisor for Administrative and Warehouse staff.

Engaged in interview panels as necessary for all aspects of the plant; assisted in compiling interview specifications for numerous positions (technical as well as laboratory and administrative.)

Performed performance evaluations for staff as required. Katherine Conser

***********.**@*****.*** • 503-***-****

2

City of Salem Willow Lake WPCF, 5915 Windsor Island Rd. N., Keizer, OR Parks Operations, 1460 20th Street SE, Salem, OR

PW Operations Division – Bldg #2, 1410 20th Street SE, Salem, OR Staff Assistant I (Promoted to Management Analyst) November 2019 – March 2006

Coordinated travel and training for the facility; tasked with arranging training, registration, lodging, travel, and all documentation associated. Maintained training files on all plant staff, updated as training was attended.

Coordinated Recruitment to include, offer letters, entry of new hire paperwork, entry of new hire information into the system, coordinated with Human Resources on scheduling of interviews and start dates for applicants.

Proofed and formatted correspondence, letters, permits, analyses, annual reports, monthly monitoring documents, certification renewals to DEQ, memos, staff reports, policies, procedures.

Entry of daily time sheets for field workers. Communicated with both Payroll and Human Resources to confirm accuracy based on Union Bargaining Contracts, Human Resource Rules, FLSA and BOLI.

Filed/organized receipts or packing slips and matched them to invoices as they were received and coded for payment.

Processed Invoices for entry into the financial system for approval and payment through Accounts Payable. Performed research on past due invoices, discrepancies, or items/invoices not received.

City of Salem Facilities & Maintenance – 1580 20th Street SE, Salem, OR Office Assistant (Promoted to Staff Assistant I)

August 2003 – March 2006

Primary point of contact for city-wide work orders; responsible for recording, distribution to appropriate section, and retention.

Responsible for matching invoices and receipts for billing; preparing and entering purchase orders; forwarding documentation to Accounts Payable; contacting vendors regarding discrepancies with billing statements; application of credit memos, discounts, and/or returned item charges or restocking fees. Training:

Certified Municipal Financial Officer – MTAS (University of Tennessee) – 7 of 11 modules completed

Willamette University Atkinson Graduate School of Business – Business Writing (June 2023)

Willamette University Atkinson Graduate School of Business – Process Improvement (May 2023)

Willamette University Atkinson Graduate School of Business – Negotiating for Success: Creating “Win-Win” Every Day (Apr. 2023)

Willamette University Atkinson Graduate School of Business – Data and Analysis Presentation (Mar. 2023)

Management Fundamentals – McLean & Company (Jan. 2023)

Sacramento State Wastewater Treatment I Course (Sep. 2022)

Basics of Effective Communication, QuicKnoledge.com (Sep. 2019)

Wastewater Treatment, Technical Learning College (Aug. 2019)

Advanced Excel, Macros and Pivot Tables, Fred Pryor Seminars (July 2019)

Fundamentals of Technical Writing, Chemeketa Community College (Apr. 2014)

Microsoft Access 2007, Chemeketa Community College (March 2010)

Essentials of Records Management, Fred Pryor Seminars (Sep. 2009)

Introduction to the Incident Command System IS-100 for Public Works (Dec. 2008)

National Incident Management System (NIMS) An Introduction IS-00700 (Dec. 2008

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