Administrative Assistant Front Desk
Resume:
Skill Set:
Microsoft Word, Microsoft Outlook, Excel - Intermediate, (PowerPoint –beginning), PeopleSoft, Oracle
On-Call Scheduler-Insight, Lexis-Nexis, ACT, Saleslogix, Lotus Notes, Dictaphone, WebEx
Accounting software: E-file Cabinet, La Serte, Log-in Time software and One Link
Education:
California State University, Northridge (Bachelor of Arts, Journalism)
University of Tel Aviv, Israel – Freshman year
PROFESSIONAL EXPERIENCE
Cawelti Law (Family Law) June 2024 to November 2024
Front Desk Coordinator-Marketing
-Phones
-Bringing in Potential New Clients
-Scanning
-Supply ordering
-Postage
Glickman & Glickman Law Firm February 2020 to December 2023
Receptionist – Administrative Assistant
-Phones
-Scanning legal documents & calendaring in Adobe
-Renaming & saving scanning into computer filing
-Supply ordering
-Postage mailing
USC – Engineering School March 2019 to July 19, 2019
Administrative Assistant - Temporary
-Calendar management
-Major event planning: contracts, housing, food
room booking.
USC – Academic & Faculty Affairs November 2018 to February 2019
Contract – Temporary Administrative Assistant
-Answer phones.
-Keep copy room orderly, update supplies and beverages.
-Research for programs.
-Monitor calendar for Executive Provost.
Kaiser Permanente (Contract-part of temp pool) July 2018 to November 2018
Administrative Assistant
Neurosurgery and Spine Surgery
-Extensive meeting coordination using Outlook calendars
-Manage logistics for doctors’ lunch meetings; projectors,
Laptops, food, room set-up.
-Order lab coats, prescription pads and business cards.
-Record minutes at Staff Meetings.
Kaiser Permanente (Contract-part of temp pool) February 2018 to June 2018
Administrative Assistant
-LAMC Complete Care - Hollywood
-Extensive meeting coordination using Outlook calendars.
-Manage logistics for doctors’ lunch meetings; projectors,
Laptops, food, room set-up.
-Process expense reports.
-Handle Power Point slides at meetings plus extensive
copying of various handouts and materials.
Kaiser Permanente (Contract-part of temp pool)
Administrative Assistant- Kaiser Pasadena
Decision Support December 2017 to January 19, 2018
-Two Senior Vice Presidents
-Extensive purchasing of computers, laptops and monitors.
-Travel preparation
-Expense reports.
-Meeting coordination; booking conference rooms,
video conferences, WebEX and Skype.
Kaiser Permanente (Contract-part of temp pool) October 2016 to June 2017
Administrative Assistant II
-The CFO and Administrator of Operations - Hollywood
-The Head of Ambulatory
-The Head of Special Projects
-Extensive meeting coordination.
-Manage logistics for executive and corporate lunches, parking etc. for all day events.
-Utilize Outlook to set up meetings with WebEx., type, file, answer incoming calls, and process expense reports.
-Record minutes at meetings plus extensive copying of various handouts.
Wizman Insurance June 2016 to July 2016
Administrative Assistant (Contract)
-Assist Insurance office to prepare for annual audit
-Set up and reorganize files
Children’s Hospital Los Angeles Pathology December 2015 to February 2016
Administrative Assistant (Temporary)
-Perform daily administrative duties such as typing, filing, phones.
-Prepare excel spreadsheet for hundreds of pathology slides.
-Manage travel arrangements and registration for medical conventions nationwide
-Record minutes at weekly meetings and prepare any necessary handouts.
Various Temporary assignments January 2015 – December 2015
Administrative Assistant (Contract)
-Assignment for two months during tax season 2015 for a CPA Firm using La Serte.
-Assignment for the Director of The Friendship Circle – organization for kids with disabilities.
-Assignment for three weeks for an Audio Engineer – data entry in QuickBooks.
-Assignment with retired Doctor organizing his paperwork and desk.
-Assignment with real estate saleswoman organizing her tax receipts; filing and storing.
Temple Emanuel Beverly Hills (temporary) January 2014 to January 2015
Secretary (Contract)
-Fulfilled administrative assignments and contributed organizational ideas.
-Responsible for prioritizing old files and sending to offsite storage.
-Coordinated Board Meeting Agendas and emails to Board Members.
-Handled complex calendaring - Typed summary records and reports.
Children’s Hospital Los Angeles June 2010 to December 2013
Administrative Secretary II –
Comfort Pain and Palliative Care-ACCM
-Provided administrative support to the Director of Comfort, Pain and Palliative Care
and to the Department (Nurses, Social Workers, Psychologists).
-Coordinated Workshops (Pain Blocks-Kimberly Clark).
-Created and oversaw calendars for: Fellowship program, Pain Rounding, Vacation
and On Call Scheduling.
-Typing, filing, phones, calendaring for Director.
-Data entry and all expense reports.
-Ordered office supplies and maintained inventory.
-Managed complex travel calendars (for the Director) and worked with Travel Agencies.
-Handled registration and preparations for all attendance at conferences and seminars.
-Edited and proofread all manuscripts/articles for submission to Journals.
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