Human Resources Data Entry

Andrea Felice Allen

Email: ********@*****.***

Zip code: Humble Tx 77346

Cellphone: 713-***-****

Summary:

●Professional and customer service-oriented records management/Database management/Documentation specialist that is enthusiastic to be challenged to improve processes for sustainable long-term benefits.

●Primarily Oil and Gas Records and Document Management both manual and database managed.

●Promoted from imaging to utilize more completely on projects and clean-up in the physical records departments.

●Sorts, classifies, codes, and files documents for inclusion into employee personnel files as well as integration into HR systems.

●Refiles records, files, and storage containers in the physical record center.

●Receives and processes records requests from internal customers and external agencies.

●Research Company archives files/records for data pertaining to facility installation, materials, and standards.

●Collect information and complies data to quantify gas distribution facilities within geographic areas.

●Generate and update reports based on findings and research in SAP, and FileNet, WOTs

●Material Maintenance request for Bill of Material (BOMs) in SharePoint for new part, or part that are to be replaced or repaired.

●Add/delete material in SAP on the (BOMs)

●Quality review for submitted data for (BOMs), add/delete material in SAP.

●Assisted coding and scanning Human Resources and Tax related records. SourceNet, Travel and Expense Statements, Payable in voice processing and organizing for lawsuits.

●Assists in the operation and maintenance of the Global Records Center (both physical and electronic records), including reference, retrieval, disposal activities, and data entry.

●Interpret construction drawings of gas distribution facilities for Gas Mains, Gas Service Ln, Leak Repair Pt. creation.

Oil & Gas Records Managed:

●Joint Interest: Processing and creating Alaska AFA, WELL LOGS, Invoices, Non-Consents: trades/Farm-Out and Operator Reports, Lease files into Accutrac,

●SeaRiver Maritime: Processing records into InSight checking records in /out any date entry errors, retention codes, MPI classification, or owner/cost center updates, inputting new date, interfiling creating files, Human Resources personnel files, Job files, GEO files, Pipeline files.

●Processing SourceNet Box: Processing T&E Statements, T&E VAT, Payables Invoices and P-card documentation, request for lawsuits creating spreadsheet into Excel 2010 upload from Accutrac and PayNet

●PTA: Processing request, projects, check records in/out; and creating new records and sending / receiving records offsite, hExon Lease files (LSE), Division Order files (DOS), hMobil DOS files, hMobile, Canceled Leases, OSARS, MMS files, Joint Operating Agreements (JOAs), Trade files or Unit Files, Fee files into Accutrac.

Skills:

●Software Expertise: Workday, NeoCase. GIS, WOTs, MS Suite, Lotus Notes, Insight, Adobe Professional, PayNet, FileNet, AccutracXE, TRALs, SAP, Esearch, DocuWare, (Documentum based database), Azure, Oracle, Ikan, Livelink, eSearch, Trango, Times Database, RIS Database, Synplictiy, Zoom, Bluebeam, G-Map, Pangea, Gforms

●Manual Skills: Safety and Security Observations, Large Scale Cleaning, shifting files, Box Shipping and Receiving.

●ExxonMobil LPS Safety Program (Loss Prevention System) Versed: including observation and near loss investigations.

Education: High School Diploma, Gulf Shore Academy, Top 25% of class

Business and Marketing, Houston Community College, 38 credit hours.

Experience:

Apache Inc. Apr 2024 - Oct 2024

Land Documentation Specialist

●Project: DATA Bank report, Culin box project, and Divestitures

● Box inventory for file room relocation and clean up

●Main responsibilities are Data Entry, Quality control for scanning file contracts and agreement document corrections

●for mis-scans, missing pages and separation issues etc

Enterprise Production Pipeline Co. Apr 2023 – Sep 2023

(PIM) Document Control III

●Oversee design copy requests for existing design copies, checking out/in of drawing records for all Company plant and Assist in the development, implementation, and maintenance of guidelines that assure engineering drawing records are organized and completed in a timely manner.

●Adhere to company check-in procedures for accepting as-built drawing records and accurately updating meta-data The PIM Management Analyst will provide a broad range of intermediate-level support to the Projects group in Project Information management activities during all stages of the turnover process.

●Ensure project drawings are complete and viewable in eSearch software.

●Assist in the development, implementation, and maintenance of guidelines that assure engineering drawing records are organized and completed in a timely manner.

●Provide up-to-date drawing manifests and tag number request forms for project use.

Enbridge Pipeline Sep 2022 – Apr 2023

(PIM) Document Control II

●To provide vital support to Project business through effective Project Information Management processes.

●The PIM Management Analyst will provide a broad range of intermediate-level support to the Projects group in Project Information management activities during all stages of the turnover process.

●This role will ensure that project records/ drawings are received, reviewed, assessed processed, and turned over to the correspondent Business Unit in accordance with Corporate Procedures and Policies

●Engage Project teams and internal/external stakeholders at early stages and provide any training related to the Project Information Management tools and processes.

●Provide SharePoint support to interceptors, Field document personnel, etc.

●Scan completed and assessed hard copy records and supplied metadata according to RIM requirements and Technical Records turnover procedures.

●Process (combine, metadata, rename, OCR’d, etc) electronic files, complete final verification and turn them over to the business authorities for retention.

●Perform reviews on peer records processing (scanning and metadata) in order to make sure that they are deficiency free before turning them over to the Business authority for final review and archived.

●Auditing of clock springs, main lines, Leak Repair for the following documents.

ITP (Inspections Test Reports) Excavation, Pressure, Alternate.

WPS- Welding Procedures,One Call,NDE,Pothole,Daily Inspections Reports,OQ's,Work Authorization

Energy Transfer Jan 2022 – Sep 2022

Pipeline MAOP Records Analyst

●Support Company Traceable, GID team using G-Map, Pangea, FileNet, Workplace

●Data Entry, Problem solving, research historical records to verifiable documentation records integrity.

●Knowledge of 49 CRF 192 and 49 CFR 195 regulation. Documents for Material List, Welding Information, Survey Notes, Alignment Sheets, Redlines Drawings, Environment, Hydro Test, Completion Reports, Purchase Orders, Material Test Reports

●Review construction records, drawing, material, and engineering plan to the compliance with pipeline regulations maintain both physical and electronic records.

●Conduct integrity verification reviews, including MAOP/ MOP validation as well other life of pipe required records for traceability, completeness, and validity.

Chevron Oct 2020 – Jan 2022

Records Management Analyst (Acting Team Lead)

●Provide support for searches, indexing, application decommissioning inactive records.

●Offer a service to perform the digitization and destruction of physical & electronic records (permanently withdraw)

●Manage and maintain record service cost and the lifecycle of all services and /or work requests for offsite and onsite Records Services. Identify classified files, retention schedule, create file, request research for clients.

●Providing Guidance to coworkers being the medium between Client and our Contract group Training coworkers, updating Record Management Handbook, Handling Projects, and completing task

Baker Hughes Feb 2018 – Apr 2020

Records Management /HRIS Electronic Analyst (Global HR Records Management)

●Assists in the operation and maintenance of the Global Records Center (both physical and electronic records), including reference, retrieval, disposal activities, and data entry.

●Sorts, classifies, codes, and files documents for inclusion into employee personnel files as well as integration into HR systems.

●Prepare new files within file classification plan in SharePoint and Workday, DocuWare

●Retrieves, compiles, and distributes requested records, information, files, or media using an electronic case management system.

●Refiles records, files, and storage containers in the physical record center.

●Accesses, compiles, gathers and issues requested records and information.

●Maintains accurate check-in/check-out system.

●Receives and processes records requests from internal customers and external agencies.

●Receives and processes records transferred to inactive storage in accordance with established schedules.

●Processes obsolete records for destruction, in accordance with retention policy and established procedures

CenterPoint Energy Jun 2017 – Feb 2018

Database records entry / GIS (Geographic Information System) Database records entry

●Review and edit GIS database information regarding gas distribution facilities and features ensuring systems data integrity.

●Research Company archives files/records for data pertaining to facility installation, materials, and standards.

●Interpret construction drawings of gas distribution facilities for Gas Mains, Gas Service Ln, Leak Repair Pt. creation.

●Collect information and complies data to quantify gas distribution facilities within geographic areas.

●Generate and update reports based on findings and research in SAP, AutoCAD, FileNet, WOTs

Oxy Jan 2016 – Jun 2017

Indexer (Scanning Department)

●Indexing and scanning Well Logs into the Insight Database

●Researching API numbers for Well Logs

●Filling, shifting, and pulling Well Logs for scanning project and request.

●Midland Project and South Texas Project Indexing and file creation

Sercel Inc. Jun 2014 – Oct 2015

SAP Documentation Technician

●Data entry in to (MM01 and MM02) in SAP for new part and updates and change (MMAM) to cost codes, research on manufacture part numbers for request and replacement for old/damaged part that have been discontinued by the manufacture.

●Material Maintenance request for Bill of Material (BOMs) in SharePoint for new part, or part that are to be replaced or repaired.

●Add/delete material in SAP on the (BOMs)

●Quality review for submitted data for (BOMs), add/delete material in SAP.

●Quality control overhaul for previously scanned Maps and Graphs classified document and artwork in Excel and verifying and destroying the physical document top complete the destruction process.

●Check and balance for Seismic equipment update and changes on Artwork and Procedures to make sure they both coexist for necessary steps for approval in SAP and AutoCAD.

Swift Energy Contractor Jun 2013 – Jan 2014

Imaging Specialists (Contract through Primary Services)

●Scanning and quality control of payable vouchers for the Accounting Group

●Request audit projects special events planning.

●Land lease files into Esearch, data entry into DocuWare, a Documetum database, Azure. To full documents

●Excel and inventory

Canon Business Services at ExxonMobil Records Feb 2008 – Jun 2013

Records Management Specialists 2009 – 2013

●Primarily Oil and Gas Records and Document Management both manual and database managed.

●Promoted from imaging to utilize more completely on projects and clean-up in the physical records departments.

●Recommended for many different project related items while maintaining day-to-day customer service and records management duties.

●Check-out record auditing:

●Reviewed and administered the corrective action for over 10,000 records checked out to more than 150 clients for durations of 6 months to 10 years.

●Exported from AccutracXE and communicated check-in deadlines to clients resulting in over 5,000 records are being returned to the record center.

●Maintain productivity records for the department’s activity.

●Quality review client submitted data.

●Assisted coding and scanning Human Resources and Tax related records. SourceNet, Travel and Expense Statements, Payable’s invoice processing and organizing for lawsuits.

Oil & Gas Records Managed:

●Joint Interest: Processing and creating Alaska AFA, WELL LOGS, Invoices, Non-Consents: trades/Farm-Out and Operator Reports, Lease files into Accutrac,

●SeaRiver Maritime: Processing records into InSight checking records in /out any date entry errors, retention codes, MPI classification, or owner/cost center updates, inputting new date, interfiling creating files, Human Resources personnel files, Job files, GEO files, Pipeline files.

●Processing SourceNet Box: Processing T&E Statements, T&E VAT, Payables Invoices and P-card documentation, request for lawsuits creating spreadsheet into Excel 2010 upload from Accutrac, AutoCAD and PayNet

●PTA: Processing request, projects, check records in/out; and creating new records and sending / receiving records offsite, hExon Lease files (LSE), Division Order files (DOS), hMobil DOS files, hMobile, Cancelled Leases, OSARS, MMS files, Joint Operating Agreements (JOAs), Trade files or Unit Files, Fee files into Accutrac.

Imaging Specialists 2008 – 2009

●Human Resources and Tax related documents

●Prepared 500 documents a day for scanning.

●Scanned and verified at least 250 documents daily.

●Processed Adobe Acrobat Professional documents into oracle based (FileNet) and TRALS databases, Documentum, & Azure

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