Human Resources Security Clearance

Carmon Hoff

**** *. ****** ***

Port Orchard WA, 98366

Phone: 360-***-****

Email: **********@*****.***

Organized Professional

Compassionate Flexible

Open Minded Energetic

EXPERIENCE

Production Workforce Manager Shop (Resource Manager) 12/2019 - Present

Series: 1601 Pay Plan: GS Grade: 12

Puget Sound Naval Shipyard

Bremerton WA 98314

(This is a Federal job holds secret security clearance)

Hours per Week 40

Duties, Accomplishments and Related Skills: (Shop)

Advise shop management on principles and practices related to human resources, including manpower analysis, workload distribution, recruiting strategies, hiring authorities, pay and incentives. Research laws, policies, agreements, and interpret this guidance to advise management, and resolve complex problems affecting human resources programs, with an emphasis on Labor and Employee Relations, and propose options and recommendations that support all aspects of the command.

Conduct workplace investigations to determine the validity of complaints and grievances with diverse disciplinary issues, plan an in-depth investigation with the intent to ascertain objective facts pertinent to the cause and outcome of the incident. Analyze witness statements, regulations, policies, and any other evidentiary sources to determine whether the preponderance of the evidence substantiates the allegation and provide accurate direction and instruction for procedural requirements on adverse and disciplinary actions. Researching law, regulations, policies, directives, and established procedures conduct a preliminary analysis to clearly define the specific allegations, and to identify a tentative course of action. Respond to complex questions or inquiries from applicants, employees, and managers. Attend hearings and resolve complaints from employees. Help formulate solutions that best fit the needs of the employees and the business. Effecting minor disciplinary measures, and identifying developmental and training needs of subordinates and all level of employees of the shop. Ensure compliance with collective bargaining agreements through training and consultation with managers and unions Responsible for presenting on various collective bargaining challenges and demands; preparing draft agreements with unionized employees.

Work close and Assist with in-depth preliminary inquiries (investigations) with security office and personnel into security violations that indicate possible compromise of classified information or unauthorized sensitive information. Provide direction, advice and guidance to on-scene security operations personnel. Implementation of the Shipyard Security Program as it pertains to Operations Security and educate employees when they have questions.

Coach and mentor subordinate supervisor(s) on work practices, conflict resolution, and disciplinary actions. I am the first point of contact for investigations for the shop and projects, ensuring managers understand and comply with Merit System Principles, Prohibited Personnel Practices, and develop valid selection criteria. Perform all resource management functions, and methods for evaluating and improving employee performance and ways to help them grow in their careers. Actively support and promote all aspects of the Equal Employment Opportunity and Affirmative Employment Programs, as directed by applicable laws and regulations, and communicate this support to subordinate employees, all while supporting Diversity and Inclusion and driving those behaviors and culture into the workforce as a whole.

Maintain and create performance standards amongst shop and project for all levels of employees including management. Maintain performance records, employee files, training files, and all other applicable files needed. Create accountability throughout. Provides expert advisory services on performance management and the function of an employee appraisal program. Prepare documents in accordance with the compliance and support of the Employee relations (ER) and Labor relations (LR) programs and oversee the preparedness of the documents within our internal office.

Manages workforce allocation within the shop. Evaluates project plans to identify trades

Support required to complete both long and short term overhaul, repair and maintenance

Projects for nuclear and non-nuclear ships and submarines. Determines staffing (Manning) requirements by evaluating both the type, and quantity, of work to be performed, as well as the workforce needed to complete the work, taking into consideration skill, experience, and qualifications of employees. Keeping in mind the effect of new work on the shop, and availability of employees, all while considering existing Union Agreements. Serving as a coach and trainer to staff and management in the field of position management

Identify, distribute and balance workload among a team of position managers. Research and identify multiple strategies to manage workforce including changing work

Schedule or shift assignments, implementing overtime, loaning or borrowing employees

From other entities, increasing or decreasing hiring as needed. Thinking outside the box on ways to obtain good qualified candidates to meet the fiscal year hiring plan. Set up interviews venues and conducts interviews. Makes sections of candidates.

Continually evaluates and re-evaluates the project and programs requests and need for allocated resources to ensure a timely completion of planned work, and mitigate risks that could negatively impact the accomplishment of the project and its overall objectives. Creates written production plans and reports to document and support determinations and decisions and makes recommendations on how to proceed. Performs continuous reviews of resources and ways to accomplish programs objectives and goals.

Creates and maintains an open line of communication with a wide variety of stakeholders including Project Workforce Managers, members of other PSNS & IMF departments, and all levels of supervisors, and managers to clarify work requirements, negotiate changes in resources and time constraints, resolve scheduling delays, recommend process changes to mitigate workload imbalances, and provide status updates regularly as needed both orally and in writing.

Fosters positive working relationships with Union officials and representatives. Responds to information and other requests from the Union in an appropriate and timely manner as requested.

Provide technical advice, and recommend products and support to maintain program compliance, support positive labor-management relations, and promote program awareness among an array of internal customer’s.

Manages up to 500 people’s resource management requirements as well as have 3 direct reports underneath myself managing their duties and responsibilities. Identify causes and develop solutions that lead to successful outcomes for all

Interpret directives promulgated by other departments or higher authority as related to work performed within the shop and or code currently supporting.

Builds a honest and close working relationship with the Human Resources Office to ensure the filling of critical positions, negotiate the resolution of employee and labor relations issues as it relates to workforce allocation, obtain and provide information related to performance management and recognition, and determine courses of action to effectively incorporate leave, attendance, reasonable accommodation and similar programs into production workforce plans. Collaborates in the development of hiring/revitalization and workforce Development plans for shop personnel. Develop and drive communication and counseling procedures to maintain effective relations between management and workforce. As well as provide support on the merit and requirements for successfully initiating and effecting disciplinary and adverse actions

Analyze project manning plans to determine best qualified personnel for specialized or one of a kind type of work and or off station/temporary work (TDY) to support the repair and maintenance of off station repair and maintenance projects. Taking into consideration work flow, skill level, experience, and Qualifications of employee’s.and those who can adapt under unique circumstances and adapt well to different culture settings in foreign countries. As well as to ensure all medical qualifications, trainings, and required certifications are completed prior to TDY assignment. Ensures compliance with Union Agreements, local instructions and merit based principles in the selection of employees for off station and/or TDY assignments. Facilitate and coordinate all travel plans to ensure resource allocation plans are met therefore not impacting production work.

Engaged in workforce management support functions. And helps oversee many other levels of waterfront workforce management. Performs a full range of technical and administrative duties including planning work to be accomplished, setting and adjusting priorities, evaluating work performance of shop employees and subordinates, advising and counseling Employees on both work and administrative matters, Perform case and situation analysis of problems and apply knowledge and skills to solve disputes arising out of the bargaining process, and acting as authoritative local interpreter of law, regulation, Executive Order, and decisions of appropriate labor relations authorities. Providing recommendations to management and staff on resolving complex HR Smart position management issues. Performing technical review of all actions to ensure compliance with regulations and policies.

Participates in the establishment and maintenance of the Workload and Resources Report (WARR) not only from the shop perspective but also with the primary stakeholder of S/75 being C/350. Analyzes workload management methods and processes to help identify obstacles impacting the efficient execution of production work. Recommends and provides solutions to senior leaders. Identifies lessons learned to help overall performance of future projects. Documents changes between requests/forecasts and actual assignments for consideration in future projects. Implements metrics that measure the usefulness of workforce forecasting and allocation processes to be utilized for future use and consideration in the planning process.

I am able to perform all the above skills and tasks related to this position by having Comprehensive and practical knowledge of industrial production principles, methods, and processes required for Shipyard repair, maintenance and overhaul of complex Navy vessels. To ensure the prevention of production delays, scheduling conflicts, and lack of resources to complete the mission at hand. I have the knowledge of the project management fundamentals, concepts, and principle practices and ability to maintain, manage, monitor, analyze, and mentor to help identify specific problems, evaluate lessons learned, identify new methods and develop alternatives and make recommendations for change to incorporate the overall mission, and completion of work to include the various flow of information that exists between various applications, departments, theories, principles, and methodologies, and communicate that amongst a vas level of stakeholders. All while respecting and taking into consideration the importance of our people.

Hiring manager for the Shop Evaluates applications and resumes qualification standards, verifies eligibility, and rates and ranks applicants and asses best location for the shop. Responsible for drafting and preparing announcement, evaluating, rating and ranking applications, maintaining active and inactive files and pending files, issues Notice of Ratings and issues and audits certificate of eligible, Processes a variety of requests for personnel action to fill a variety of positions within the shop, Coordinates and works with local and regional operations regarding priorities for positions to be filled and regulatory changes, Provides technical advice and assistance to management staff and management officials in all areas of staffing and recruitment, including priority placement, direct hiring, special hiring authorities, Collaboratively evaluates trends in missions, technology, manpower, fiscal resources, and other factors influencing future needs, including but not limited to creating manning plans for current fiscal year as well as looking out 3-5 years for planning purposes based on historical attrition.

Provide SAPR (Sexual assault prevention response training) training to New hires In New Employee Orientation (NEO)

Duties were accomplished with, Word, Excel, Access, Oracle Discoverer, Automated Training Management System (ATMS), Supplemental Administrative Employees Management System (SAEMS), Medical Exam Scheduling (MES), Outlook, Supervisors Desk (Sup desk), Defense Travel System (DTS), Workload and Resource Report (WARR), Strategic Planning and Forecast (SPF) Consolidated Action Tracking System (CATS) Quality Performance System (QPS) Share Point

Project Resource Allocation Program (PROS) Weekly Production Allocation Tool (PART) USASTAFFING

Duties, Accomplishments and Related Skills: (Project)

Manage overall project manning requirements by developing and implementing customized, fiscally responsible workforce plans in support of overhaul, repair, and maintenance projects.

Maintain awareness of changes in project plans and allocated resources to ensure timely completion of planned work, and mitigate risks that could negatively impact project objectives.

Continually evaluate and re-evaluate project plans and allocated resources to ensure timely completion of planned work.

Create written project plans and status reports to monitor and track project workforce assignments, and advise stakeholders on corrective actions necessary to maintain project objectives

Analyze workload management methods and processes to identify obstacles impacting the execution of work.

Collaborate with all members of the project team to ensure plans support the Shipyard's cost and schedule goals.

Production Controller (Ships) 01/2018 – 12/2019

Series: 1152 Pay Plan: GS Grade: 11

Puget Sound Naval Shipyard

Bremerton WA 98314

(This is a Federal job)

Duties, Accomplishments and Related Skills:

The Production Controller position is a very broad skill set. This JPL position is unique to Code 350 Recycle as no other department or project maintains such staffing. JPLs are essentially the extension of the Project Engineer and Planning Manager (PEPM) and the Project Engineer (as hired within Code 244.6 Engineering and Planning Department [EPD] and Code 2301 Nuclear Engineering and Planning Department [NEPD]).

Duties as a Production Controller within the Code 300 Operations and Code 350 Recycle Department: Understands the hierarchy of organizational Advance Industrial Management Network Technology (AIMnt) and the Authorized Work Package (AWP) such as Ship Work List Item Number (SWLIN), SWLIN Line Item (LI), Job Summary (JS), Component Unit (CU), Component Unit Phase (CUPH), and Task. Completed and the 562E AIMnt Training.

Participates in reviews of the AWP with the Business Office and Planning Office (BSPO), EPD, and NEPD to ensure the correct source manuals/requirements are referenced, obsolete procedures are deleted, and lines items are aligned to recent ship checks, inspections, and sampling results.

Provides AIMnt IRR Project roles to personnel by evaluating personnel position and a need-to-know basis.

Creates JS shells based on the authorized SWLIN LIs and inputs the appropriate LIs under the work scope. Arranges and facilitates Scoping Meetings between engineering departments and project managers which assists in determining the Work Breakdown Structure generally review of SWLIN LIs, JS Work Scope, CUPH, sequencing of work, appropriate shop tasking, long lead material concerns, and incorporating lessons learned.

Routes and provides status during JS development through AIM and JS review site. Initiates and progresses the routing of JSs for review to the project Zone Manager (ZM), Assistant Project Superintendent (APS), Code 377 Scheduler, PEPM, and Business Agent (BA).

Performs cursory reviews of JS and CUPHs to ensure the appropriate SWLIN LIs are mapped, all items with in the work scope are addressed, engineering technical review is performed, cost analysis of current estimates to historic Performance Measurement and Control (PMC) data of similar IRR availabilities, and ensuring all comments from project management and BA have been adjudicated.

Develops Level of Effort (LOE) manning plans and creates time phased CUPHs in AIMnt based on ZM guidance, historic PMC data of past IRR availabilities, and the Code 300.1 Operations Department Instruction 4730.27A. Assists in the certification of time phased CUPHs at end of the month.

Coordinates and facilitates Project Planning Timetable (PPTT) meetings with all project personnel in accordance with the Baseline Project Management Plan NAVSEA Instruction 4790.23E. Maintains the PPTT spreadsheet ensuring date formulas are in alignment with the BPMP and Customer Tasking Letter and actions are completed by the assigned organization in a timely manner. Develops meeting agendas and provides meeting minutes in order to communicate information to all project personnel with the ultimate goal of completing planning Key Events and Milestones on schedule.

Works closely with the BA (Business Agent) and assists in maintaining AIMnt project data base through the availability ensuring any new work SWLIN LIs are reviewed, authorized, developed, mapped, and scheduled appropriately.

Serve as a consultant to management on expenditures and manning/staffing needs for the business. Conduct interviews to help identify talent, to determine staffing for S/75.

Conduct and prepare workload and resource report (WARR) for C/350 execution boats as well as boats in the planning stages. The WARR reflects the short and long range forecasted workload and available resources for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF). Developing reports and communicate manpower needs for program based on these WARR studies. Represent the Program for project workload forecasting and the establishment and maintenance of the Shipyard workload and resource report (WARR).

Consider future workload requirements for making personnel assignments to develop personnel skills and qualifications to meet future needs. Continually evaluate overall shop/project/program workload, identify priorities and shift assignments accordingly. Implement, promote, and administer management programs such as labor management, equal opportunity, safety, cost reduction, and productivity improvements over the program itself. Helping to manage the planning, allocation, and utilization of resources, and manning. Provide guidance and recommendations for staffing based on monthly WARR and forecasted needs of resources for the future of the business.

Duties were accomplished with the use of Microsoft Word (drafting of correspondence, guidelines), Excel (using Pivot Table functions, date formulas, etc.), PowerPoint, SharePoint, and Outlook. Possesses a working knowledge of proprietary applications AIM, AIMxp, ATMS, SPET, MAT, MRQT, Oracle Discoverer, PMC, QDB, and Supdesk.

Resource Program Analyst 08/2017 – 01/2018

Series: 0343 Pay Plan: GS Grade: 11

Puget Sound Naval Shipyard

Bremerton WA 98314

(This is a Federal job)

Duties, Accomplishments and Related skills

This position is located under C/1000R.1 reporting to the C/1000R.1 production Resource Deputy. I assist the Production Resource Department with managing the planning, allocation or acquisition of resources or manning requirements for ship projects. I also assist in working with other shops, departments and projects in identifying, placing and leveling Shipyard resource/manning requirements as related to the shop, project, department or product line.

I assist the shops and projects with maintaining an accurate Workload and Resource Report (WARR) to assist in the overall development of the Shipyard’s WARR. I work with the projects to help with coordinating scheduled start or completion dates of ship repair or overhaul. I assist the Production Resource Department with developing strategies to implement solutions to workload production processes or requirements. Along with coordinating with the projects to assist in updating schedules or sequences to implement solutions to workload production processes or requirements. And acting as a forecasting representative to manage resources, and or manning requirements. Helping to manage the planning, allocation, and utilization of resources, and manning.

Analyze and evaluate methods to develop corrective actions, new processes, and or procedures to resolve program issues. Develop, coordinate, and prepare reports, briefs, and presentations for all levels of management showing trends in organizational initiatives and make recommendations to better the overall programs.

I assess incident deficiency reports, audits and surveillances to determine compliance with regulatory requirements within the Production Resource Department. I also observe work evolutions and training for adherence to program standards.

I help develop, create, and manage the self-assessment for the C/1000 department determining areas needing attention and improvement within our Resource organization. Identifying trends and making recommendations on formal ways to make our organization function and work better overall.

I review Standard operating procedures that are out of date and make recommendations and changes and get them in route through the appropriate channels to meet the necessary needs of our current business needs, strategies and overall command goals.

Assist in determining training, and development, needed with in our organization and workforce. Provide advice to the Resource management teams concerning the effectiveness of the programs and operations and recommendations on how to excel them and or make them more sufficient and in line with operational command requirements

I act as the Quality Assurance Specialist with in our department, answering, creating, and reviewing CATS items for accuracy and reporting as necessary. Acting as an approver for our Departments management and supervisors.

Act as a QA (quality assurance) representative for the department and attend Quality assurance meetings weekly/Biweekly. Consider future workload requirements for making personnel assignments to develop personnel skills and qualifications to meet future needs. Continually evaluate overall shop/project/program workload, identify priorities and shift assignments accordingly. Implement, promote, and administer management programs such as labor management, equal opportunity, safety, cost reduction, and productivity improvements over the program itself

Duties were accomplished with, Word, Excel, Access, Oracle Discoverer, Automated Training Management System (ATMS), Supplemental Administrative Employees Management System (SAEMS), Medical Exam Scheduling (MES), Outlook, Supervisors Desk (Supdesk), Defense Travel System (DTS), Workload and Resource Report (WARR), Strategic Planning and Forecast (SPF) Consolidated Action Tracking System (CATS) Quality Performance System (QPS)

Project Program Analyst 05/2016 - 08/2017

Series: 0343Pay Plan: GS Grade: 09

Puget Sound Naval Shipyard

Bremerton, WA 98314

(This is a Federal job)

Duties, Accomplishments and Related Skills:

The project Program Analyst position is under Code 300.1; I have been assigned to support Code 350 Inactivation, Reactor Compartment Disposal, (RCD), reporting to the Project Engineering and Planning Manager (PEPM). Supporting Project Superintendent, Nuclear Assistant Project Superintendent (APS) and Assistant Project Superintendent within the RCD program.

Providing reporting on Project Management, and operations. Working to analyze monitor, coordinate and support efforts in maintaining cost controls and schedule adherence for availability and shipyard goals and objectives. Ensuring the shipyards credibility in meeting and improving cost and schedule is met directly affecting the return of shops to the fleet at minimal cost and time duration. This work is very technical in nature and requires a high degree of logic, perseverance, ingenuity, creativity, responsibility, communication with all levels of management and project personnel, as well as self-motivation and accountability. This position requires basic knowledge of the shipyard functions, policies, procedures, organizations, work processes, computer systems, and financial systems.

Successfully rebuild a strong, trusting, working relationship between all levels of management, and The Project Program Analyst position. Provided assistance with special projects on the project teams needing assistance to better the overall program and reporting of success and accomplishments and identify areas needing more attention. Maintain good working relationships and communication with all levels of management and support channels within our current code and project as well as but not limited to, Engineering, business office, operations department, Zone Managers (ZM), Planners, PEPM, Project Superintendent, APS, NAPS, ships safety officer, all shops with in IRR.

Assist ZMs, APS and Project Superintendent with inputting, approving and managing Over Time weekly and monthly across all active IRR projects. Along with Supdesk transfers, requests, time input and accountability.

Work as a member of the project planning team providing data, reporting and support for processes such as job summary review status reports, Project Planning Timetable facilitation, direct support matrix, availability ICP overtime budgets and overall project expenditure’s.

Review, analyze, and monitor project cost and schedule data, that is appropriate to support various departments and levels of management. Verifying data through communication with project management, ZMs, and periodic on-site analysis of process and results. Develop reports and make recommendations for specific performance challenges and how to overcome them. Prepare cost and schedule reports as established and needed by project management or team members.

Works as a member of the project planning team and assist business agents, providing data, reports, and support for processes such as but not limited to, assist ships force, new work, missed work, rework, fixed price, pre-pricing and others as requested or needed.

Recommend actions to resolve instances on program and or shop noncompliance, and reverse adverse trends causing poor Cost performance and management.

Understands the hierarchy of organizational Advance Industrial Management Network Technology (AIMnt) and the Authorized Work Package (AWP) such as Ship Work List Item Number (SWLIN), SWLIN Line Item (LI), Job Summary (JS), Component Unit (CU), Component Unit Phase (CUPH), and Task.

Actively participates in Project Planning Timetable (PPTT) meetings with all project personnel in accordance with the Baseline Project Management Plan NAVSEA Instruction 4790.23E. Helping to communicate information to all project personnel with the ultimate goal of completing planning Key Events and Milestones on schedule.

Prepares and facilitates the weekly assessments presentation decks for PEPM, Project Superintendent and APS, providing data from PMC, COST, and AIM, Interim metrics from Code 1225 and Code 300 operations for the boats in planning and execution within RCD program and apply trade knowledge to identify process problems driving cost and schedule variations. Provides status of planning schedule items evaluates PMC cost performance data of projects in execution as well as planning, reviews material charges, and new Deficiency Reports.Works with IRR management team to identify, create, and incorporate new metrics to show the overall health of the Projects currently in execution as well as in planning.

Duties were accomplished with the use of Microsoft Word (drafting of correspondence, guidelines), Excel (using Pivot Table functions, date formulas, etc.), PowerPoint, SharePoint, and Outlook. Possesses a working knowledge of proprietary applications AIMxp, ATMS, DM2, MAT, MRQT, Oracle Discoverer, PMC, QDB, and Sup desk.

Material Handler (Nuclear) C/2305.22 07/2015 – 05/2016

Series:6910 Pay Plan: WG Grade: 5

Puget Sound Naval Shipyard

Bremerton, WA 98314

(This is a Federal job)

Duties, Accomplishments and Related Skills:

Responsible for movement and storage of all nuclear materials such as Nuclear Shop Stores, Direct Material Inventory (DMI), Material & Supplies Future Forecasted Requirements (M&S (FRR0), accommodation Storage (Custody Storage), and special nuclear projects (Project Target, Special Maintenance and Reusable Support Equipment

Material Expeditor C/1000B.12 07/2014 - 07/2015 Series: 6910 Pay Plan: WG Grade: 5

Puget Sound Naval Shipyard

Bremerton, WA 98314

(This is a Federal job)

Duties, Accomplishments and Related Skills:

Trained, developed and mentored 5 employees on logistical functions and processes in the workplace which provided continuity to existing operations without disruption to customer service; selected to create and provide oversight for two live play books providing support to ongoing projects focused in Point of Use and logistical operations. Sought out by supervisors, peers and subordinates to provide logistical explanations of processes; Selected to train incoming personnel to use MAT, SLI and other IT platforms proficiently; established two-way open communication with all stakeholders resulting in providing proficient

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