Executive Assistant Human Resources

PATRICIA ROSENTHAL

201-***-**** ************@*****.***

An accomplished Executive Assistant/Personal Assistant/Office Administrator with over 10+ years’ experience supporting C-Level Executives including a proven successful record working in demanding fast paced environment including implementing strategic initiatives. Ability to manage time efficiently to deal with gatekeeping, organizational, administrative support, and associated daily trouble shooting. Event Planning for conferences and meetings for Senior Leadership Team. Familiar with arranging complex travel including domestic, international, and private jet itineraries as well as organizing and attending meetings to ensure the manager is sufficiently prepared. Adept at research and managing multiple projects concurrently. Possessing outstanding communication and people skills including upholding discretion and confidentiality.

PROFESSIONAL EXPERIENCE

FLITE Center, Fort Lauderdale Florida

Executive Assistant CEO/Office Manager/Human Resources (2023-2024 temporary assignment)

Day-to-Day administration and coordination of all areas of executive support.

Proactively managed executive calendars prioritized meetings in multiple time zones, resolved schedule conflicts, and stayed several steps ahead to maintain efficiency.

Handled all travel arrangements, itineraries, and frequent revision.

Processed all expense reports in Concur including the reconciliation of monthly submissions.

Drafted emails, letters, and any other correspondence on behalf of the CEO and other C Level Leaders.

Assisted in preparing for meetings, conducted research, compiled the agendas, captured meeting minutes, tracked action items and issues to closure throughout the organization.

Nano Dimension, Sunrise Florida

Executive Assistant CEO of Americas/Office Manager/Human Resources (2021-2022 office closed)

Served as the right hand to the CEO, managing daily administration including scheduling, communications, and coordination of activities.

Managed complex calendars, schedule meetings, appointments, and calls with internal and external stakeholders.

Composed and prepared correspondence that was often of highly private nature.

Maintained CRM (Salesforce) of confidential client content for sales.

Accountable for events planning including agendas, catering, meeting materials.

Strong organizational and project management skills to meet hard deadlines in a demanding evolving environment.

Owned the CEO budget process, facility logistics, seating assignments and drove the office expansion.

Managed contracts and price negotiations with office vendors, service providers and lease agreements.

Oversaw the fully cycle of onboarding new hires locally while partnering with Human Resources (outside the U.S).

Assigned strategic projects to support the goals and upward growth; point of contact with internal business partners.

Apportioned special projects.

ADMA Biologics, Boca Raton, FL

Senior Administrator/Human Resources (2019-2021)

General office tasks which include maintaining executive busy calendar, travel, correspondence by answering emails.

Generated HR reports as well as assisting with payroll including financial reporting.

Functioned as a liaison with other departments and outside clients, agencies, or vendors.

Managed confidential and non-routine information as well as explaining policies when necessary.

Worked independently and within a team on projects. Acts as project manager on specials project which involves creating presentation (project using Microsoft Suite products); creating and maintaining excel, charts, project plans and timeline.

PATRICIA ROSENTHAL

201-***-**** ************@*****.***

Cushman & Wakefield, Fort Lauderdale, FL

Executive Assistant/Office Manager (2018-2019)

Managed the daily operations and support functions, coordinated on-site service calls with clients/vendors, strong planning, and organizational skills along with critical thinking skills.

Transcribed minute notes for construction projects; special project/presentations using Excel and PowerPoint for analysis.

Ensured clients coordination by providing timely and accurate information delivered to clients.

Ran client conflict checks, opened new client/matter engagements, maintained electronic and paper billing files.

Scheduled client meetings, communicated with clients as necessary, created tour books and dealt invoice bookings.

B & J Travel, New York, NY

Administrative Assistant to Owners (2016-2017)

Daily administrative operations and support including maintaining contact client database.

Anticipated travel needs of executive and independently coordinated complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Usually having an impact on other top executives (hedge funds, lawyers, and investment banking).

Coordinated domestic and international meetings including document preparation, presentations, and event planning.

Dissected report data for accuracy and completeness including analyzing revenue performance monthly.

Citigroup, New York, NY

Chief of Staff/Administrative Assistant/Personal Assistant - Operations & Technology (2010-2015)

Managed all administrative affairs and workflow for Head of Operations and Technology.

Issued administrative support including managing complex calendar, triage of all incoming emails and meeting requests; booked all executives’ domestic and international travel in multiple time zones.

Completed and tracked standard Citi’s processes relevant to the executive’s activity (surveys, quality reviews, scorecards).

Composed and utilized administrative skills to manage all communications, databases, spreadsheets, and presentations.

Collaborated with all levels of Senior Leaders within the organization from Finance, Human Resources and Compliance to facilitate daily requests and strategic presentations.

Scheduled and coordinated events, galas, meetings, and conferences; lead the coordination of the for bi-annual strategic meeting with over three hundred global participants in one hundred countries.

Prepared financial analysis using Excel and PowerPoint for internal & external presentation (audits/SEC).

Managed the calendars of multiple senior executives across multiple time-zones, anticipated necessary background material and effectively resolved conflicts that arise in a professional manner.

Experienced in processing travel and entertainment expenses promptly and accurately (private jets, helicopter).

Managed answering multiple phone lines, capturing accurate detailed messages, knowing executive whereabouts, and managing call with appropriate judgement.

Oversaw sensitive and/or confidential documents and information.

Maintained organization charts, coordinated key transactions, and other ad hoc presentations/requests.

Used financial products including Microsoft Suite for key financial presentations; assigned special projects.

EDUCATION

Bachelor of Science, Marketing – State University of New York, Brockport

SKILLS

Microsoft Suite (Outlook, Excel, PowerPoint, Project, Word, Teams), Visio, Google Workspace, Concur, Expensify, Event Planning GEMS, Hyperion, CRM Systems (Rapport, Salesforce), Dreamweaver, PeopleSoft, Taleo, SAP, QuickBooks, SharePoint, Zoom, Workday, General Ledger, Trello, Monday, Click Up, Dropbox, Slack, InDesign, Notary (FL).

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