Executive Assistant Accounts Payable

Denise Milne

North Las Vegas, NV 702-***-**** ************@*****.***

Experienced Executive Assistant with strong AR/AP, administrative, computer and exceptional organizational abilities. Proficient in managing a high volume of invoices while maintaining accuracy and attention to detail. Skilled in reconciling accounts, resolving discrepancies, billing and coding, and preparing financial reports. Adept in using accounting software such as QuickBooks, Microsoft Excel and Restaurant365. Demonstrated ability to collaborate with vendors and internal teams, ensuring timely payment and positive vendor relations. Professional Experience

The Siegel Companies Las Vegas, NV

AP Clerk July 2024 – Present

● Process, audit, and approve accounts payable invoices for multiple stores and locations, including deduction notices to ensure accurate and timely payments.

● Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.

● Reconcile processed work by verifying entries and comparing system reports to balances.

● Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

● Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Xenotec Inc. Dba OcuScience Henderson, NV

Executive Assistant/Operations Manager June 2017 – January 2024

● Processed, audited, and approved accounts payable invoices, including deduction notices to ensure accurate and timely payments.

● Managed vendor inquiries, set up new vendors in the accounting system, and maintained up-to-date vendor primary file records to support smooth accounts payable processes.

● Performed accurate and timely bank and credit card reconciliations, processed payrolls for all employees, and maintained up-to-date employee records.

● Oversaw sales quotes, orders, and website orders, efficiently matching purchase orders and proof of deliveries with invoices for accuracy and completeness of account receivable records.

● Maintained accurate and up-to-date payment and transaction records, including vendor or supplier data, business licenses, sales tax payments, FDA filing, and government and state filing.

● Provided exceptional customer service by promptly responding to inquiries, urgencies, and complaints, and resolved issues/emergencies to meet customer satisfaction.

● Performed daily operations, order fulfilment, purchasing and receiving, inventory management. BSW Corp. Office N. Las Vegas, NV

Project Manager/Admin Assistant January 2016 - April 2016

● Maintained 12+ beauty supply stores to include advertising, maintenance, emergencies, uniforms, and personnel.

● Performed daily operational duties, data entry, and customer service for headquarters.

● Established and maintained an effective control environment for accounting operations to safeguard the accuracy, integrity, and confidentiality of financial data.

● Demonstrated expertise in managing financial aspects of new store openings and property transfers, meeting compliance with budgetary restrictions and regulatory guidelines.

● Collaborated with contractors to ensure building deadlines met. Cenegenics Las Vegas, NV

Corporate Support Coordinator October 2010 - May 2014

● Managed the billing and collection process for credit cards, ascertaining timely receipt of payments and reducing outstanding receivables by 30%.

● Managed payroll and new hire processes for a phlebotomy network of over two hundred phlebotomists, driving smooth operations and on-time monthly wages.

● Fulfilled all blood draw kits and supply orders to ensure availability and optimal inventory levels.

● Accurately executed data input for Salesforce, Google Docs, and IntraScript using established procedures and best practices

● Administered corporate correspondence and provided support to over twenty centers through efficient organization and communication.

● Coordinated patient’s appointments and booked phlebotomists. Additional Experience

Trump Ruffin Tower I, LLC. Project Accountant/Exec. Assistant 6/2005-8/2009

● Streamlined office operations for 60+ personnel, managing Accounts Payable/Accounts Receivable, pay applications, budget reports, FF&E inventory, document control, and mail distributions. Imperial Palace Air, Ltd. Executive Secretary 8/1999-06/2005

● Administered all accounting work for weekly accounts payable processing, maintained aircraft and flight records, planned international trips, and collaborated with leasing and charter companies.

● Filled in as temporary flight attendant.

Core Competencies

Detail-Oriented, Written/Oral Communication Skills, Call Handling Skills, Payroll Skills, Data Entry Skills, Billing and coding skills, Organizational Skills, Microsoft & NetSuite, Financial Analysis, QuickBooks, Typing Skills 70 WPM

Education & Certifications

Health Industry Core requisites, CSN, and Pima Community College Certificate/License, St. Joseph’s Hospital Phoenix AZ, Certified Nurse Assistant

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