Executive Assistant Administrative Support
Resume:
Sheila L. Taylor
**************@*****.***
SUMMARY:
A dedicated and proficient business expert that brings over 15 years of experience offering executive support. My background includes working effectively and tactfully with team members at all organizational levels to guarantee successful outcomes. I pride myself on a professional and forward-thinking approach to tasks, meticulous attention to details, and swift adaptability to new challenges and environments. Communication – adept at writing and editing various publications for corporations using advanced Microsoft Office skills, including manuals, newsletters, public relations and marketing collateral, and web content. Analysis – skilled in researching, compiling, and presenting business metrics in a broad range of areas with particular attention to clarity and completeness of the information. Planning and Organization – experience coordinating corporate events in a global environment, including contract negotiation, logistics, and administrative functions. Relationship Management - successfully established exceptional rapport with individuals on all levels and in culturally diverse environments, facilitating the ability to form strategic partnerships and leverage resources. SKILLS:
• Skilled in navigating both Windows and Mac environments.
• Competent in using Microsoft Office 365 suite, including Outlook, Word, Excel, PowerPoint, Teams, Zoom.
• Adaptable to unstructured settings and capable of embracing change.
• Exceptionally organized, superior time management, discerning judgment, and adept problem-solving abilities.
• Possessing a keen business sense, adept interpersonal skills, and unwavering professional ethics.
• Agile in organizational dynamics with a proven track record of achieving results collaboratively.
• Proven multitasking proficiency, with a history of managing concurrent tasks and projects effectively. EXPERIENCE:
Smurfit Westrock, Atlanta, GA
Executive Assistant to the Chief Innovation and Science Officer June 2022, to August 2024
• Administer the Executives’ schedules, ensuring they are informed of any changes and have the necessary materials for their meetings.
• Coordinate booking conference spaces, catering, and meeting equipment as needed.
• Process invoices and purchase orders and verify that expense reports comply with the company’s travel and expense guidelines.
• Oversee travel logistics, including visa procurement, hotel bookings, transportation arrangements, and passport renewals.
• Act as the point of contact for internal staff, external clients, and customers.
• Maintain confidentiality when managing sensitive information.
• Build positive relationships across all organizational levels and departments.
• Create PowerPoint presentations for various executive-level projects.
• Conduct various administrative duties, such as arranging meal orders and procuring office supplies. Children’s Healthcare of Atlanta, Atlanta, Georgia Executive Assistant to the Chief Academic Officer, and Emory University, Department of Pediatrics Professor and Chair
(Contractor) April 2019 - August 2019 (Fulltime) August 2019 – June 2022
• Ensured efficient time management for the leader through diligent calendar and appointment coordination.
• Organized meetings and retreats, securing appropriate venues, arranging refreshments, and crafting agendas. 2 Page
• Compiled minutes for departmental and committee meetings.
• Conducted reviews and approvals of all departmental expense submissions.
• Administered the processing of invoices and the monthly reconciliation of financial transactions.
• Kept the filing system current, with both electronic and physical records.
• Facilitated communication between the leader and project personnel, ensuring alignment on key activities.
• Collaborated with fellow Executive Assistants to optimize leaders’ schedules for peak productivity and effectiveness.
Ross Stores, Inc., Atlanta, Georgia
Assistant to the Regional Vice President
September 2013 – April 2019
• Orchestrated the logistics for all regional gatherings, including the selection of venues.
• Facilitated the flow of information to the Regional Vice President, encompassing comprehensive schedule coordination and intricate travel plans.
• Established and upheld a vacation-tracking system for the Region, encompassing four zone offices and 280 stores.
• Delivered in-depth performance metrics for weekly store visits to the Regional Vice President, leveraging diverse corporate platforms.
• Supplied regional data on all Shop, Size, and Trip Card analyses received from Corporate.
• Administered the processing of expense filings and the reconciliation of monthly financial statements. The Community Foundation The Annie E. Casey Foundation, Atlanta Civic Site Atlanta, Georgia Executive Assistant to the Director
(Contractor) April 2009 – August 2009 (Full-time) August 2009 – August 2013
• Developed and implemented systems and processes to build a knowledge base to enhance the Civic Site’s operations.
• Served as the intermediary between the City of Atlanta and other essential partners.
• Handled relationships with service providers and oversaw the work of maintenance contractors.
• Engaged in pivotal meetings, contributed to staff training, and managed correspondence within and outside the organization.
• Fostered and sustained connections with crucial stakeholders within and outside the organization. Newell Rubbermaid, Sandy Springs, Georgia
Executive Assistant to the President, Global Manufacturing & Supply Chain March 2005 to January 2009
• Oversaw the President’s daily e-mail communication.
• Served as the primary contact between the Presidents’ office and his direct reports.
• Orchestrated travel arrangements for the President, four Vice Presidents, and three Directors, ensuring adherence to budget constraints for both domestic and international trips.
• Identified and secured meeting locations worldwide and organized international offsite events with over forty attendees.
• Created meeting agendas, participated in sessions, and coordinated subsequent discussions. EDUCATION:
Saint Leo University Atlanta Campus
Bachelor of Arts, Business Administration Eight classes remaining
Contact this candidate