Executive Assistant Administrative Support
Resume:
Liljana Popovski
Experienced EHS professional; Administrative professional
East Brunswick, NJ 08816
***********@*****.***
EXPERIENCE
.L’Oreal USA Somerset, NJ — Administrative /Executive assistant /Document coordinator
1997 - 2007
Provide administrative support to VP, Top Leadership, management staff, including scheduling meetings, events, travels, conferences and appointments, preparing agendas, taking minutes.
Prepare and track expense reports.
Book and coordinate travels domestic & international.
Generate Purchase orders in SAP, check orders and purchased supplies while following company’s requirements and policies.
Support teams with all purchase order requirements and complicated purchase orders.
Maintained and managed calendars, meetings and travel scheduling and arrangements.
Identify and resolve calendar / meeting room conflicts.
Schedule & manage events, conference calls between internal teams and external vendors or customers.
Interact with all level executives and handle confidential/ sensitive information and documentation.
Maintain office inventory, order business cards, and other supplies for all employees.
Maintain and coordinate departmental files, filing of paper and e-files, sensitive / confidential records and documentation in compliance with corporate and government regulations.
Perform new hire trainings, onboarding and set up, also annual refresher trainings.
Collaborated with colleagues and cross-functional teams.
Prepare presentations, documents, datasheets using Microsoft Office Suite applications such as Word, Excel, Power Point, Adobe acrobat.
Operate office equipment, such as fax machines, copiers, and phone systems and arranged for repairs when equipment malfunctions.
Managed departmental overhead & Capital budget, purchase orders reconciliation and balance.
Responsible for payroll reconciliation, make corrections, timekeeping information (ADP).
Prepared conference and event materials, such as flyers, and invitations.
Responsible for periodic review process for procedures
L’Oreal USA Somerset, NJ –Engineering (ETNSHE) assistant 2007- 2014
All previous administrative functions like managing and scheduling meetings, events, calendars, travels, expenses for VP & other managers and team members of Engineering and EHS dept. manage the budget, supplies, manage contractors, contracts for PM and other works, issue P.O in SAP and purchase supplies, manage and payments for utilities, manage payroll for the team …..
Managed the programs and submit reports such as Right-T0-Know, Biennial, TRI, TTB, Annual batch reporting, Wastewater analysis…
Maintained EHS records including incident reports, injury logs, inspection forms., workers comp.
Conducted periodic reviews of SOPs to ensure they are up-to-date with regulatory requirements.
Reviewed engineering designs for new processes or equipment modifications for potential EHS impacts.
Represented the organization in local community forums regarding environmental concerns.
Prepared monthly reports on the status of EHS programs for senior management review.
Analyzed data from environmental sampling activities to assess potential impacts to air quality or water resources.
Assisted in the development of emergency response plans, hazard communication programs, and other safety-related initiatives.
Created awareness campaigns focused on preventing incidents, protecting the environment, through education and outreach activities.
Maintained records of injury reports, workers' compensation claims, incident investigations.
L’Oreal USA, Somerset NJ – EHS Analyst/Engineer / Manager Compliance
November 2014 – 2024
Conducted regular workplace and job inspections to identify potential safety hazards, Ergonomic hazard and corrective action plans.
Managed & Provided technical advice on environmental issues such as air pollution control, Energy, Waste, Sustainability & reduction planning or waste water treatment systems.
Managed and developed training programs such as Hew Hire EHS onboarding, hazard communication, fall protection, lockout and tag out, PPE, Sustainability, Waste, Water, Air, Spills and other related to safety & environment.
Implemented system for reporting & tracking incidents, and near misses in order to proactively address potential hazards before an incident occurs.
Develop and implement comprehensive safety program to reduce risk of injury, illness, and property damage. (MESUR, SIO,SHAP)
Developed emergency response procedures for natural disasters, fires, spills, or other emergencies.
Managed ISO 14001, ISO 50001, ISO 45001 programs, and audits. Participated in internal and external audit process regarding EHS DGO performance and compliance status.
Worked closely with local, state and federal regulatory agencies during permit applications and all stages of enforcement/regulatory proceedings.
Manage hazardous waste (Assure timely training for employees, proper storage, packaging, and labeling them). According to EPA rules.
Collected samples of dust, gases, vapors, and other potentially toxic materials for analysis to comply with the Hygiene requirements.
Manage & Track Energy, Waste, Water projects and improvement.
EDUCATION
St. Kiril & Metodij, Macedonia — Bachelor degree Forestry engineer
PROJECTS
Beeodiversity — Install beehives at the property to raise awareness
Wellness circle – Install 24 feet circle of native flowers. Safety meets Biodiversity: employees can sit down relax and enjoy the view of native flowers and pollinators visiting the flowers.
Bring service on site for employee physicals, and obtain safety shoes.
Safety Summer Olympics: different safety activities for employees to participate and raise safety culture
MMI Tools: implement use of tools for “Man Machine Interaction”
ROSPA – ROYAL safety award winner 3 years in a row. Went to London to pick up our award.
SKILLS
Time management
100% responsibility
Team player
Problem solving
Communication
Prioritizing, sense of Urgency
Word, Excel,
Certificates
IATA/DOT
RCRA
Lead auditor :
ISO 14001, ISO 45001, ISO 50001
OSHA 30
LANGUAGES
English, Macedonian, Serbian, Croatian
Contact this candidate