Accounting Assistant

YVANA RAMRATTANSINGH

*****.******@*****.*** 868-***-**** Chaguanas Trinidad & Tobago

Summary

Detailed Accounting Assistant with several years of hands-on experience assisting with handling various accounting duties and procedures. Well educated in reconciliation, bookkeeping and revenue recognition. Innovative collaborator focused on adding value through measurable outcomes. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Quick and eager to learn.

Skills

Month-end documentation

File and database management

Bookkeeping operations

Invoicing and collections

Balance sheet reconciliation

Payroll operations

Microsoft Excel

General ledger maintenance

Invoice balancing

Month-end reports

General Ledger reconciliation

Verse in the IHRIS software

Experience

Ministry of Youth Development and National Service Port-Of-Spain, Trinidad And Tobago

Accounting Assistant

11/2017 - Current

Preparation of monthly financial statements and reports.

Maintains the general ledger system to ensure the accurate recording of all transactions.

Reconciliation on a regular basis. Reconciled computer reports with manually maintained ledgers.

Prepare accounts receivable activities, such as invoicing, collections, and deposits, to the Treasury Division.

Prepare Treasury deposits by verifying and balancing receipts, and depositing cash and cheque to Treasury on a day-to-day basis.

Receive and record cash, cheques and transfers.

Handle accounts payable and receivable, including invoicing and payment processing.

Prepares daily cash flow statements for management review.

Generate monthly financial reports.

Provide support to upper management with special projects related to finance or accounting processes.

Research discrepancies between invoices and purchase orders.

Analyze financial documents to identify trends or irregularities before processing payment.

Prepare annual budgets, draft estimates, and projections for each fiscal year.

Compiled current budget data from estimated revenues, expenses and prior budgets.

Monitor inventory levels to ensure adequate supplies are available.

Calculated and produced checks for utilities, taxes and other operational payments.

Ministry of Youth Development and National Service Port-of-Spain, Trinidad And Tobago

Clerk II

10/2013 - 10/2017

Processed payroll data and maintained accurate records of employee salary, deductions, taxes, benefits, and other information.

Created reports to monitor changes in salary, overtime payments, vacation time, insurance coverage and other relevant employee information.

Maintained confidentiality of sensitive payroll documents and records.

Researched discrepancies between salary and personnel files for accuracy.

Set up new employees in the payroll system, ensuring all paperwork was completed accurately using the IHRIS system.

Reconciled payroll accounts on a monthly basis to ensure the accuracy of data entry into the IHRIS system.

Prepared end-of-year tax forms.

Assisted with preparation of quarterly and year-end financial statements related to payroll activities.

Provided customer service assistance to staff regarding their salaries and payroll issues.

Responded to inquiries from outside agencies regarding salary verification requests.

Performed calculations for retroactive payments, for example, increments.

Verified the accuracy of benefit deductions taken from employee pay.

Calculated overtime, vacation hours, and other categories of time.

Entered corrected records into IHRIS software, and added additional adjustments as required.

Prepared pay sheet for daily-rated workers, monthly-rated staff, and short-term contracted staff.

Maintained up-to-date payroll records.

Ministry of Youth Development And National Service Port-of-Spain, Trinidad And Tobago

Clerk I

08/2012 - 09/2013

Assisted customers with inquiries and complaints in a professional manner.

Organized and maintained filing systems for confidential documents.

Answered phones in a courteous manner while providing excellent customer service.

Maintained inventory levels of office supplies and equipment as needed.

Compiled customer information into organized databases for easy access.

Performed data entry tasks to update customer accounts records.

Verified accuracy of all paperwork prior to submission for processing.

Created memos, letters, emails, reports, presentations as requested by management.

Provided administrative support such as scheduling appointments or meetings.

Scanned documents into digital formats ensuring accuracy of content.

Organized physical files on an ongoing basis to ensure efficient retrieval times.

Utilized computer software programs to create reports, labels, and forms.

Delivered high-quality customer service through deep commitment to knowledge and performance.

Supported office clerical functions using word processing and other software, email and office machines.

Performed data entry and record keeping tasks to track correspondence and updates.

Answered telephones, directed calls, and took messages.

Education and Training

Couva Government Secondary Couva

High School Diploma

07/2009

CXC O'Levels

Mathematics - Grade III

ENGLISH A - GRADE I

English Literature - Grade II

Social Studies - Grade II

Integrated Science - Grade III

Languages

English: First Language

Spanish: A1

Beginner

French: A1

Beginner

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