Full Charge Bookkeeper - AR, AP, Payroll and more

Cheryl Colvin

Full Charge Bookkeeper

***********@***.*** - 757-***-**** - 521 Kingsley Rd Sw, Vienna, VA 22180 Summary of Qualifications

• Over 20 years of accounting experience, processing payroll, managing accounts receivable/payable, filing tax documents, and preparing reports.

• Proven track record of developing organizational systems and managing inventory and records. Professional Experience

Wisycom, Inc. - Chantilly, VA 11/2022 - 08/2024

Full Charge Bookkeeper

● Check emails daily for bills and payments, save payment confirmations and invoices to attach to transaction in Zoho, check bank accounts daily for pending and posted transactions, set up vendors and recurring bills, go to vendor websites, download, and save invoices, download shipping invoices and pay on UPS and DHL websites, allocate shipping charges to Italy invoices, post client payments cleared in bank account and attach payment confirmation, code & post vendor payments when paid and attach payment confirmation, apply credit notes to client invoices, download payroll liabilities report, invoices, and other reports from ADP, code & post in Zoho, enter all debit card transactions, code, & attach receipt, monitor Uber and Lyft sites, download receipts, enter in Zoho, code, and post payment, manually write checks and mail for some invoices due, completed manual inventory of equipment & parts in warehouse, receive deliveries occasionally, verify expense reports, approve, and write reimbursement check to employee, scan check, and save in online file, scan packing slips from Italy shipments, save, & attach to invoice, make journal entries, save passwords in Zoho Vault, add accounts to chart of accounts, complete spreadsheet for sales commission

● Convert sales orders to invoice & email to clients, create credit notes for returned equipment, create new clients & attach all paperwork to account, email credit inquiries to credit references provided, email outstanding invoice statements, email courtesy and past due invoices, process credit card payment on authorize.net merchant site,save any payment confirmations and attach to payment, post payments once cleared in bank

● Process monthly bank reconciliations for two accounts, process monthly wire transfer for sales commission, check bank accounts for posted and pending transactions, process bank transfers to other accounts, process online bank deposits, make foreign wire transfer at bank

● Run monthly balance sheet, profit and loss report, and trial balance and upload to teams folder, complete monthly cash flow spreadsheet for Italy and upload to Teams, run sales tax liability report and file VA sales and use tax return, file and pay Fairfax County BPOL, pay IRS and VA estimated taxes through EFTPS, communicate with CPA, keep running spreadsheet of invoices due to Italy, post appointments on calendar, help enter information into Zoho budget

● Occasionally receive shipments and pickups in warehouse, process client sales order, print packing slip, pack order, and create and print shipping labels with UPS and FedEx printer, mark order ready to invoice.

● Help close out Wisycom USA company by processing bank reconciliations, paying foreign tax owed on disbursements to foreign owners, communicating with CPA on info needed to close business

● Communicate with accountant, Italy headquarters, and clients Integrated Media Systems - Ashburn, VA 04/2016 – 11/2022 Bookkeeper/Payroll & Billing Specialist

• Process payroll using QuickBooks; upload Excel file to 401K Company and create auto payment, pay payroll tax liabilities, sales and use tax, receive, enter and pay vender invoices, create client invoices, receive payments, and process credit card payments, process bank and credit card reconciliations, process W-2’s and 1099’s, complete quarterly and annual payroll tax forms, and run various reports through QuickBooks

• Pay company bills online through company bank and vendor websites

• Answer phones, file invoices, match packing slips to invoices, check mail, make bank deposits, order office supplies, post information on slack for technicians, retrieve times from technicians for service calls, run errands to deliver parts to techs or pick up equipment ordered, complete new dealer applications

• Create service orders on D-Tools software and publish to mobile, record labor time and parts, record notes and mark when completed on D-Tools

• Check outlook calendar for daily jobs and service calls; create service calls on Outlook calendar

• Receive shipments in warehouse, check in and label for client; create and print shipping labels with UPS thermal printer for RMA’s

• Search and post information on SuperCPS

• Create service jobs, order, and receive equipment, and invoice clients using Service Fusion Software and QuickBooks, sync Service Fusion and Service Titan to QuickBooks

• Monitor and perform some transactions on Rapid Response Monitoring, Elk, & Telguard sites for security clients, send security monitoring agreement forms to clients to complete McGinty & Company, CPA- Vienna, VA 07/2015 – 3/2016 Accounting Office Assistant - Part Time

• Process payroll for four businesses using QuickBooks and Intuit Online Payroll Services; pay vendor bills through QuickBooks; compile and mail payroll using FedEx

• Answer phones, make bank deposits and scan tax documents to organize in clients’ electronic files

• Manipulate invoices using Excel to identify outstanding invoices Education

Training Futures (Accredited by NVCC) - Vienna, VA 06/2015 – 11/2015

Audited Career Studies Certificate in Business Information Technology

• Completed six-month administrative training program, accredited by Northern Virginia Community College for 18 credits, in simulated office setting that emphasized professional standards and work requirements

• Participated in weekly professional development workshops, including adaptation of Toastmasters Technical Skills

Microsoft Office: Word, Excel, Outlook, PowerPoint; QuickBooks; Zoho One, Teams: Keyboarding (65 WPM)/ 10-Key Calculator (200 KSPM); Records Management (ARMA Filing); Medical Terminology, D-tools and D-tools Cloud, TriXo, Service Fusion, Slack, Service Titan

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