Human Resources Administrative Assistant

Valerie Vales **** Boylston Hwy

Mills River, NC *8759 Tel: 828-***-****

********@*****.***

https://www.linkedin.com/in/valerie-vales-5b040357/

PROFESSIONAL EXPERIENCE

Owen & Minor (July 18, 2024 – Present)

125 Heywood Road, Arden, NC 28704

Assembler

Assembling Medical Supply Kits – 2nd Shift

All ways Caring Homecare (February 5, 2024 – May 27, 2024)

1329 Patton Avenue, Suite C, Asheville, NC 28806

Human Resources Recruiter for people who will do home care and work with the developmentally disadvantaged population.

File Audits

EVerify for I-9s

Employee Human Resources Relations

Recruiting, Vetting and Onboarding New Employees

Instituting disciplinary measures when necessary

Answering questions regarding benefits

Providing training for new hires

Self-motivated, driven, extremely hard-working and reliable.

Ability to multi-task with strong organizational skills

Great written and verbal communication skills, a people person!

Ability to work with teams, and independently.

Good understanding of Microsoft Office, Adobe Acrobat, Excel, Powerpoint, Outlook

Target (August 22, 2023 – Present)

15 McKenna Road; Arden, NC 28704

Associate (Tech Department)/Cashier

Stocking of Tech Department

Sales

Cashiering

Walmart (May 24, 2023-August 14, 2023)

250 Highlands Square Drive; Hendersonville, NC 28792

Cashier

Responsibilities:

Checking out items

Policing Scan and Go aisle.

Assisting customers with purchases

Asset protection

Millennium Health and Fitness, Inc. (November 29, 2021-April 30, 2023)

43 South Broad Street, 201; Brevard, NC 28712

Operations Manager Responsibilities

Recruiting, vetting, hiring, and onboarding new independent contractors for the contracts of 15 Military bases that facilitate Group Exercise classes and Sports officials.

Collecting invoices on a monthly basis

Verifying that the invoices match the pay outs.

Collecting the number of services provided to make sure that the contracts are billed for the services provided.

Providing counseling for the various contractors that have problems or providing a buffer between the client and the contractors.

Making sure that the contractors are up to date with their certifications.

Administrative Assistant Responsibilities:

File audits weekly for over 100 employees

Verification of certificates required for Federal Contract

Travel arrangements

Travel Reimbursements

Formatting Proposal documents

Updating PowerPoint presentations

Researching salary and benefit components

Providing sounding board for Human Resources Manager and COO

Assisting with Monthly reports to be given to Federal Contractor

Answer telephone

Update files

Update UKG

Supporting HR with contracts and onboarding documents

Supporting HR with 30,60, 90-day evaluations

PSC Consultants, LLC (January 15, 2019-December 31, 2022)-Construction

Human Resource Manager Responsibilities:

Employee Human Resources Relations

Recruiting, Vetting and Onboarding New Employees

Instituting disciplinary measures when necessary

Answering questions regarding benefits

Processing Payroll

Processing termination of employees when necessary

Providing training for new hires

A/R and A/P

Self-motivated, driven, extremely hard-working and reliable.

Ability to multi-task with strong organizational skills

Great written and verbal communication skills, a people person!

Ability to work with teams, and independently.

Good understanding of Microsoft Office, Adobe Acrobat, Excel, Powerpoint, Outlook

Financial Tracking

Prepare Invoices

Schedule Workers for Site Visits to Clients

Continued with duties assigned to Executive Administrative Assistant

**Note-Worked remotely for this employer from April 2020 until December 2022**

Petro Services (November 2020-December 2021)

Gas Station/Convenience Store Cashier

Responsibilities:

Stocking

Cleaning

Handling Money for services, items, lottery

Balancing cash drawer

PSC Consultants, LLC (February 2017-January 2019)

Executive Administrative Assistant Responsibilities:

Self-motivated, driven, extremely hard working and reliable

Ability to multi-task with strong organizational skills

Great written and verbal communication skills, a people person!

Ability to work with teams, and independently.

Good understanding of Microsoft Office, Adobe Acrobat, Outlook, Excel, Powerpoint

Receive and organize USPS/Email

Answer Phone/Take Messages

Collect and Review Time Sheets

Prepare Invoices

Schedule Workers for Site Visits to Clients

Draft Correspondences/Edit Documents

File/Scan Documents

Data Entry

Maintain Company Vehicles

Implement complex contract compliance.

Client/Owner Relations

Employee Human Resources Relations

Financial Tracking

Efficiently perform all office functions including materials tracking for construction materials

Organize Meetings

Tracking Equipment Calibrations

Review Contract Modifications

Resource procurement

Cost Analysis

Processing and Receiving Site Deliveries

Properly implementing computer training protocol

Maintain maintenance records.

Department of Education (October 2016-2017)

Substitute Teacher Responsibilities:

Filling in for teachers on leave

Teaching Social Studies, History, Language Arts and Computer Skills

Working with Intermediate, Middle and High School students

Traveling to various schools

Native Hawaiian Veterans, LLC (February -September 2016) Project Assistant

Responsibilities:

Review, proof, edit, organize and manage project deliverables/documents related to environmental/military munitions remediation projects (specific skill in editing and formatting Word and Adobe.pdf documents required)

Lead tracking of project deliverables for multiple concurrent projects, tracking version control, when comments are received from individual reviewers and when response to comments and tracked changes versions of documents are due

Assist project/program managers in creating work plans/schedules/project work packages/project reports.

Maintain proactive awareness of all projects and taskings with frequent communication updates and interaction with project/program managers in person and by phone within the division.

Keep records/meeting minutes for internal and government project meeting/create records and minutes following each meeting.

Hawaii Pacific University, Honolulu, HI University Scheduler (July 2013 – February 2016) Achievements:

Revising term final exam schedules to be better understood

Implementing a new room request document to reduce overbooking of rooms

Innovating a new method of disseminating final examination schedules for instructors and the requesting of rooms for special events.

Responsibilities: (This position was associated with the Registrar’s Office, so I was also answering the phones during the high traffic days when others were assisting at the counter)

Gathering information from various databases (ACCESS, BANNER, Oracle) and applying it to the reports requested.

Using databases to retrieve and format information to specific Excel sheets that determine the classrooms requested for the various terms and adjusting any conflicts that may take place.

Creation of new courses and the deletion of unneeded courses.

Scheduling unused classroom space for special events and Student organization meetings

Revising term final exam schedules

Updating information on the University website on a weekly basis.

Updating the University Catalog with Adobe InDesign

Using XML to revise and update Degree Requirement pages on the University Website

Hawaii Pacific University (August 2011 – June 2013)

Assistant to the Vice President of Institutional Research and Academic Support

Achievements:

Developed an ACCESS database for the use of the Nursing School to track the testing for graduating Nursing Students.

Helping to develop a form to request data reports in order to allow completion of these reports on a timely basis.

Responsibilities:

Assisted in gathering and compiling specific data for use in National Surveys such as NSSE/FSSE, IPEDS, and U.S. News.

Inputting data into the Graduate Student database to be used in assessing retention and changes that needed to be done to attract more students.

Acted as Office Manager in ordering supplies, processing Purchase Orders, Expense Accounts, Travel and Reimbursement vouchers.

Being a conduit for information and reporting of Employee Rights information, compliance and non-compliance to co-workers and the Human Resources department.

Also reporting building maintenance problems and forwarding various memos to others in the office.

Education:

BA-Human Resource Development – Hawaii Pacific University (May 2008-December 2010; 3.31)

MA-Organizational Change and Development - Hawaii Pacific University (September 2011 – May 2014; GPA 3.93)

PROFESSIONAL PROFILE

Office Management

Excel

Access

Word

Publisher

PowerPoint

Adobe InDesign

Oracle/Banner

Research

Report Writing

Some Accounting using Excel

Making some travel plans

Expense Accounting

Beginning Web Security

Facilities Management

Vehicle Maintenance

Government Forms

Event Planning – small

CERTIFICATES

National and Community Change and Development

Organization Change and Development

Consulting

Culturally Adaptive Organizational Leadership

Intercultural Awareness Profiler License

December 2012

December 2012

August 2013

August 2013

July 2014

PUBLICATIONS

Hawaii Government Employee Unions:

Hawaii Government Employees:

How Does Salary, Benefits, and Environment affect job satisfaction?

Vales, V. (2014). Hawaii Government Employee Unions: How salary, benefits, and environment affect job satisfactions? (P. Sorenson, & T. Yaeger, Eds.) Organization Development Journal, 32(3), 41-56.

References:

Angela Owen – 828-***-**** ******@**********.***

Derrick Chan -808-***-**** *******@**************.***

Kim Barker – 734-***-**** **********@*****.***

2892 Barclay Way, Ann Arbor, Michigan 48105

Contact this candidate