Executive Assistant

MONIQUE A. WRIGHT

P.O. BOX ****** • ATLANTA, GA *1150 • 770-***-**** • ***************@*****.***

Summary of Qualifications

Over 22 years of administrative, public relations, marketing, and customer service experience

Over 18 years of office management and HR experience demonstrating great leadership, interpersonal, and motivational skills

Able to coordinate multi-faceted activities

Effectively handle difficult situations, confidently negotiates, & develops creative solutions

Effective communication, time management, and organizational skills

Operates with minimal supervision to meet demanding objectives and deadlines

Advanced skills in Microsoft Office, Workday, ServiceNow, Dropbox, Maximus, Concur, Google Suite, Outlook, WebEx, Teams, Zoom, SharePoint, QuickBooks, etc.

Currently hold an ACTIVE Security Clearance

Professional Experience

2020-Present Georgia Tech • Atlanta, GA • Administrative Professional Sr.- Research Security (GTRI) Working directly with RS Directors to coordinate management of daily office activity running smoothly while simultaneously taking care of all other administrative duties.

Coordinate all Domestic and International travel & lodging accommodations for the Executive Directors and RS employees. Crafting & submitting expense reports and spend authorizations for travel, etc. Negotiate annual pricing for vendor contracts while accomplishing a positive rapport and maintaining great financial standing. Directing vendor pricing for invoices regarding PO match exceptions, contract obligations, etc. for RS Dept., GTRI Field Offices,

& some GTRI Contractors and/or Research Labs.

Authoring requisitions/purchase orders for all quotes and bill only invoices for payment. Collectively collaborating with GA Tech accounting team to meet all quarterly/fiscal year financial goals & finalize deadlines. Establishing & crafting annual fiscal year budget Excel spreadsheets for company P-Card and reconciling all transactions. Supervising Student Work-Study Employees, Contract to Hire Employees, Interns, Lab Admin. Assts., etc. and coordinating schedules.

Orchestration and organization of all individual and/or group meetings, video/phone conferencing, group events/parties, catering, etc.

Transcribing the meeting minutes for key weekly and/or monthly meetings with RS and Directors, Lab Researchers/Engineers, & GT/GTRI Leadership.

Orchestrating candidate interviews during hiring process, onboarding new hire employees, coordinating the exit/outboard process for employees within the Research Security Dept. for GTRI, etc. Supervising & updating the RS dept. and each individual Directors calendars, controlling the organization of all electronic company/dept. files, overseeing the office supply orders for the RS dept. (to include campus, CCRF, & Field Offices), etc. Facilitating to maintain security for Government Contractors & Researchers through continued security training, clearances, and self-inspection evaluation processes.

2019-2020 PPRO • Atlanta, GA • Office Manager

Directed day to day office activity and accomplished all administrative duties. Coordinated all Domestic and International travel and lodging accommodations for US employees. Accomplished vendor contract negotiations as the liaison for Atlanta office regarding all vendor services, and processed all invoices for payment.

Reconciled and authored all US corporate credit card settlements into monthly reports. Supervised and organized all in-office meetings, video/phone conferencing, event catering, etc. Supervised and updated company group calendars & US Executives Calendars; organized all company files electronically and physical office files; ordered all office supplies, etc. Coordinated and carried out daily correspondence with international offices. Arranged and controlled the distribution of company marketing materials for company clients, partners, and/or conferences. Facilitated office IT troubleshooting issues. 2016-2018 Georgia Association of Broadcasters • Atlanta, GA • Office Manager Directed day to day office activity and accomplished all administrative duties. Orchestrated meetings and special events, to include creating and assembling all marketing materials required. Coordinated all travel arrangements and hotel accommodations for staff, as well as some GAB members, & clients. Accomplished vendor contract negotiations regarding all vendor accounts and processed all invoices for payment. Supervised and updated the company & President’s calendar; Directed all phone and email inquiries regarding GAB Administration; Interacted with all guests, members, and clients. Authored and distributed weekly newsletter.

Authored monthly/quarterly reports for sales (PEP TV & Radio Clients). Authored and distributed monthly Insertion Orders to all TV and Radio members; Inputted all affidavit data in the database; Orchestrated and updated and all information in the server and database. Authored, proofread, & organized the of presentations and all invoices for sales, political letters and emails for GAB President, as well as all materials for GAB Board members, TV & Radio members, and GAB clients; Researched information and drafted reports. (Word, Excel, PowerPoint, etc.)

Oversaw all bill payments, subscriptions, and sales payments/invoices for accounting. Facilitated inspections for GAB member TV/Radio stations; Supervised all GAB special programs (ABIP Inspections, EAS, and PEP). Authored and posted of all job listings for GAB staff and TV/Radio member stations; Orchestrated and carried out interviews for GAB new hires and internships; Supervised all internships. 2002-2016 HBH Enterprises • Atlanta, GA • Office Manager/Public Relations/Marketing Directed public relations and marketing departments; Worked with CEO, as well as client Sr. Executives, to craft and maintain budgets for all special events & promotions.

Directed office services by orchestrating operations & procedures. Accomplished negotiations for contracts regarding vendors and special event venues; Executed and supervised all company events and promotions; Orchestrated all travel & lodging accommodations for HBH employees, as well as client business events

& promotions. (Max. of 1500 guests)

Developed public relations and marketing strategies; Trained, recruited, and supervised Public Relations and Marketing Specialists.

Author and proofread client Press Releases; Orchestrated client Press Conferences. Carried out Human Resources duties and responsibilities regarding benefits, knowledge of state laws, and company/ employee workplace legalities.

Assigned and monitored all clerical functions; Developed and implemented new administrative systems. Executed Customer Service duties by responding efficiently to any customer inquiries and/or complaints. Crafted reports for Sr. Management and delivered meeting presentations; Participated and chaired staff meetings. Recruited new staff; Carried out staff appraisals; Ensured adequate staff levels; Supervised performance and discipline of staff. Education

Georgia Southern University - Statesboro, GA

Major: Public Relations

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