Accounting Manager Assistant Controller
Resume:
Naomi L. Miller, M.B.A. ******.******@*****.*** 832-***-****
Naomi L. Miller
HOUSTON, TX PHONE: 832-***-**** EMAIL: ******.******@*****.*** PROFESSIONAL SUMMARY
Controller Assistant Controller Accounting Manager Payroll Manager Accomplished and versatile accounting professional with successful record of advancing internal efficiency, functionality, and team productivity through corporate controllership, accounting team leadership, and continuous process improvements. Strategic leader with extensive knowledge of GAAP – compliant accounting including journal entries, AP/AR, project accounting, billing, and collections. Analytical leader who communicates with key stakeholders and partners to understand business needs, proactively resolves critical challenges, and delivers solutions that meet set goals. Areas of Expertise to include: Accounts Payables State & Federal Regulations Multi-Site Restaurant Operations Accounts Receivables Policy & Procedural Compliance Financial Analysis & Reporting Microsoft Office Applications Project Management & Collaborations Training & Staff Development EDUCATION
UNIVERSITY OF HOUSTON Houston, TX
Master of Business Administration with a concentration in International Finance UNIVERSITY OF HOUSTON Houston, TX
Bachelor of Business Administration with concentration in Accounting CAREER PROGRESSION
• Canadian start-up marine refueling business
• Canadian Tax Filing – GST, HST, PST, Carbon, Motor Fuel
• Full cycle payroll – from timesheets to contribution filings
• Implemented a new accounting system – Sage Intacct
• Treasury – AP, AR, Insurance, balancing numerous bank accounts
• Managing relationships with vendors, banks – Canadian and US, insurance – benefits and contributions
• Audit – GST
• Processes all manual
• Analysis of prior year financials
• Managed Sr Accountant and AR AP specialist.
• Approved financial statements for lenders and owners.
• Review and approve AP, bank reconciliations, and online payments.
• Ensure accuracy of reported information.
• Supported property managers in preparation of financial statements. Wolverine Terminals LP
Contractor
Missouri City, TX
4/2024 – Present
Westbrook Oil
Contractor
Houston, TX
2/2024-4/2024
Controller
Houston, TX
05/2023—12/2023
Naomi L. Miller, M.B.A. ******.******@*****.*** 832-***-****
• Assisted owners with financial information.
• Monitored cash for 30 owners bank accounts.
Property Level Accounting
• Prepare monthly financial statements for various properties to include Balance Sheet, Income Statement, Trial Balance and Cash Flow as needed, using Yardi and MRI accounting systems
• Prepare and document general ledger supporting schedules.
• Accounts payable processing to include production and distribution of expense checks, maintenance of vendor contracts, files and information, 1099 reporting and vendor statement reconciliation.
• Reconcile bank accounts and prepare bank deposits.
• Maintain corporate, financial and tax files; ensure proper storage of files.
• Project cash needs to meet monthly, quarterly and annual expenditures to maintain proper cash balances.
• In cooperation with property management, prepare monthly or quarterly lender reporting packages as applicable, and prepare overall company level financial statements.
• Prepare annual tax work papers with supporting documentation for use in preparing tax returns and distributing K-1s
• Execute distributions to investors quarterly, with input from asset management team
• Assist in preparation of annual audit schedules as applicable.
• Attend property level and staff meetings as necessary
• Other duties as assigned or requested by management. Parent Company/Corporate Accounting
• Prepare parent company financials (and any required subsidiary financials) quarterly using Great Plains
• Prepare and file any necessary franchise taxes associated with the corporate entities
• Oversee 401(k) compliance reporting and administration.
• Oversee Health Care/ benefits processes and administration
• Oversee all paper work for any new hires
• Payroll processing/interface with third party service providers.
• Oversee corporate insurance programs (GL/ E&O, Personal Property).
• Continually interface with management and properties to implement technology to streamline accounting, property/lender reporting, bank, property management and investor reporting functions. Responsible for the leadership and direction of 4 Accounting Assistants, 3 Accounting Clerks, and a Payroll Specialist who works with the properties to produce timely and accurate financials statements for owners. Examining and improving processes and procedures, reevaluating positions as necessary to best utilize time and talent.
• Review monthly financial statements prepared by accountants.
• Supervise accounting staff to ensure adherence to all Vista Host policies and procedures.
• Assist with due diligence for new properties or properties leaving the portfolio.
• Review bank reconciliations to clear any positing issues.
• Month End Reporting to Owners.
• Review and assist with maintenance of accurate records of service contracts, license, and permits.
• Review Budgets.
• Review and approve all tax returns for 10 States.
• Work with ADP for any reporting or payroll issues.
• Provide information and backup for any audit requirements.
• Assist with ad-hoc projects as requested.
Assist the Controller in the direction of all accounting functions. Responsible for planning, overseeing and leading accounting projects from ideation to completion. Interaction with a range of internal and external stakeholders, often managing several moving project parts Controller
Houston, TX
03/2022—03/2023
Controller
Houston, TX
10/2021—03/2022
Assistant Controller
Sugar Land, TX
01/2020—08/2020
Naomi L. Miller, M.B.A. ******.******@*****.*** 832-***-**** simultaneously.
• Approved complex accounting entries and payments related to time and material, commission, development, company acquisitions, review depreciation and amortization schedules,
• Enabled successful acquisition by partnering with compliance company to determine license delinquency status across US, bringing compliant all licenses, and analyzing data from three recently acquired firms to evaluate future profitability.
• Ensured compliance with Generally Accepted Accounting Principles (GAAP), maintained financial records in accordance with organization, federal and state policies and procedures, created and coordinated interdepartmental workflows, policies and procedures for accounting team.
• Orchestrated accounting operations for two wholly owned companies, ensured process consistency, and connected with key stakeholders to resolve issues for peak profitability.
• Directed the Accounting Manager and department. Responsible for assigning work, reviewing and managing corporate account reconciliation and discrepancies, preparing and managing accounting plans, developing accounting reports. Coordinated the accounting activities of the Accounting Department. Responsible for training, appraising and developing staff members. Successfully manage operations of corporate accounting for 330 properties in 20 states with annual revenue of $500M, analyze financial results of properties managed, prepare financial reports, coordinate month end closings and accruals,
• Provide leadership to the accounting team to include accounts receivable specialists and a senior accountant, recommend staff recruitment, selection, promotion, advancement, corrective action and termination, plan and monitor appropriate staffing levels and utilization of labor, conduct performance appraisals, and facilitate training.
• Review and approve complex journal entries and supporting documentation and payments related to commission, brokers, construction, development, property acquisitions, dispositions, recapitalizations, review depreciation and amortization schedules, monitor and manage year-end tax preparation and audit schedule preparation. Owned and directed entire accounting operations for a national café and catering company managing rent for multi-site restaurant locations with annual net revenue totaling over $50 million, performed multi-state sales tax filings, performed analysis of capital spending to ensure accurate and timely handling of fixed asset creation and capitalization, amortization and depreciation of fixed assets, and accrued inter-company fees and adjustments.
• Managed chart of accounts and monthly closing process and year end closing strategies. Reviewed monthly reconciliation schedules, bank reconciliations, sales tax reports, journal entries, accruals, provided comprehensive financial updates, analyzed, and reported to owner.
• Transformed AP/AR processes by installing new systems that reduced manual process time, advanced staff productivity and communication, and captured $400K in annual savings.
• Practiced servant leadership by managing accounting staff to include Accounts Receivables, Accounts Payables, Collections, Payroll, and Human Resources, reviewed payroll for accuracy and posting, and managed all financial inquiries from District Managers, Catering Sales Managers, and Regional Managers.
• Ensured compliance with internal audit, external audit, and Generally Accepted Accounting Principles (GAAP), maintained financial records in accordance with organization, federal and state policies and procedures. Created and coordinated interdepartmental workflows, policies and procedures for accounting team. and supervise Lead project accountant on Tesoro Refinery $16.6M project, worked closely with plant and contracted management on site, reviewed contracts for billing and compliance, prepared and submitted forecasting and actual reports to client management, coordinated internal and external audit requests from numerous states for payroll taxes, sales and use taxes, insurance as well as internal audits, and supported project team in financial reporting, labor, materials tracking, and invoicing.
• Supervised in-house payroll processing weekly and biweekly, coordinated $15M to $30M annual payroll for 300 to 3,000 employees, analyzed payroll processes and established controls to improve accuracy and efficiency, reviewed state and federal tax filings, and ensured compliance of payroll tax withholding for multi-state business.
• Provided statistics on expenditures and purchases, analyzed transactions for correct coding and assignment of revenues and expenditures, reviewed monthly balance sheet and income statements to ensure revenue and expenses were within budget, analyzed variances and initiated corrective actions.
• Recorded journal entries for monthly fixed asset sales, purchases, and depreciation, performed requirements planning implementation and cost accounting analysis, utilized in-house financial reporting tools, and maintained financial records for sales and Accounting Manager
Houston, TX
06/2019—10/2019
PEPI CORPORATION (Alonti Café & Catering)
Assistant Controller
Houston, TX
04/2014—06/2019
Senior Accountant/Payroll Manager
Stafford, TX
03/2013—04/2014
Naomi L. Miller, M.B.A. ******.******@*****.*** 832-***-**** use tax for multi-jurisdiction.
• Identified optimal ERP system to replace legacy JDE system; collaborated with IT and cross-departmental teams to train staff and drive successful software implementation.
Managed all accounting operations including accounts payable, accounts receivables, payroll, bank reconciliations and federal and state tax reporting, performed human resources functions to include employment verification, background check, drug screening, onboarding, orientation for all new hire employees, tracked employee paid time off (PTO) requests, and supported all benefit and investment programs.
• Maintained daily positive cash flow and reviewed A/R aging, prepared monthly journal entries and reconciled all general ledger accounts, created and distributed monthly financial statements and cash flow report, and developed the annual budget and analyzed actual and budgeted figures.
• Developed effective space management plan for onsite records and arranged logistics for office expansion and relocation. Provided administrative support for Business Development, Contract Compliance, and Performance Improvement departments, reviewed and approved all expense reports, and assisted Controller with special ad hoc projects.
• Created and maintained detailed budgeted templates, accounting policies and procedures, and applied principles of accounting to analyze financial information and prepared financial reports and disclosures for senior management and capital partners, and ensured compliance with federal, state, and local financial reporting standards.
• signed space management plan and orchestrated logistics for office expansion and relocation, completing transition in three months with zero operational disruptions.
Documented financial transactions by entering account information into the general ledger; performed financial statement preparation and analysis, prepared reports, researched and resolved billing and collection disputes, ensured timely billing based on the percentage of project completion, executed monthly bank reconciliations and other key account reconciliations to support our month-end close process.
• Managed semi-monthly payroll runs and IRA accounts for employees, evaluated and recommended changes to company insurance program, thereby reducing costs by 50%, performed job costing analysis for projects, ensured accurate recording of invoices and tracked overdue accounts.
• Reconciled all balance sheet accounts including the following: cash, accounts receivables, accounts payables, inventory, and generated month end reports to include balance sheets, income statements, statement of cash flows, and ensured compliance with corporate financial policies and procedures.
• Developed and maintained detailed schedules and statistical tables related to monthly, quarterly, and annual financials, collected, analyzed, and consolidated financial data, recommended plans, managed entire month-end process, prepared moderately complex journal entries for input into accounting software, adjustments, and ad hoc reports. TECHNICAL SUMMARY
MS Office Suite, Business Works, QuickBooks, JD Edwards, Sage, Skyline, MRI, Avid, Nexus, Deltek, NetSuite, Yardi, and Great Plains.
EXTRA CURRICULAR
Houston A&M University Mothers’ Club – Treasurer 2011-2013 Houston A&M University Mothers’ Club – 2013-2016
President Elect, President, VP at Large (3-year commitment) As One Foundation – Treasurer 2011-2016
Assistant Controller
Houston, TX
09/2010—03/2013
Accountant
Stafford, TX
01/2003—09/2010
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