Executive Assistant Senior

LANITRA S JOHNSON

**** ****** ** ***, *******, TX 77488 346-***-**** *********@*****.***

Experienced Senior Executive Assistant with 10 years of expertise in managing executive calendars, coordinating meetings, and handling confidential information. Proven track record in implementing new systems and processes that resulted in increased efficiency, reduced scheduling conflicts, and cost savings. Skilled in collaborating with internal and external stakeholders, managing travel arrangements, and executing successful company-wide events.

EXPERIENCE

October 2022 – September 2024

Sr. Project Admin Brookfield Renewable Energy/Urban Grid Solar Hybrid Remote Houston, TX Managed executive calendars, scheduled meetings, arranged complex and detailed travel plans and itineraries using our external travel booking system. Prepared and edited correspondence, reports, and presentations for senior leadership. Screened and managed incoming calls, emails, and visitors professionally and efficiently. Maintained confidential records and files, ensured accuracy and organization. Provided administrative support for meetings, including agenda preparation and minutes. Provide communications between our leadership team, board members and investors. Prepare and process expense reports in a timely manner. Build and maintain relationships with internal and external stakeholders. Serve as a point of contact for those needing to access the Senior Leadership Team. Assist with special projects as needed. Maintain confidentiality and discretion in handling sensitive information.

May 2019 – July 2022

Senior Executive Administrative Assistant FTS International Hybrid Remote Houston, TX Maintains the executive's calendar; schedules and confirms appointments; arranges meetings, locations and travel plans. Creates agendas and presentations for meetings. Transcribes and distributes meeting minutes. Prepares and submits executive's expense reports. Answers phones, relays messages, greets visitors and provides information to employees. Maintains all company/employee related files. Sorts, distributes, faxes, mails and follows up on mail as needed. Maintains common areas and supply areas in an orderly fashion. Assists with large projects as needed. Maintain confidentiality and discretion in handling sensitive information. Prepare and process expense reports in a timely manner. Responsible for upkeep of State, Local and Federal employment posters. Creates new employee ID's and replaces them as needed.

January 2017 – May 2019

Executive Assistant Wastewater Specialists Beaumont, TX Managed Executive calendar and travel plans; confidential correspondence; arranging meetings, contracts, document prep, research, editing etc. Process & create expense reports. Worked closely with the Executive team to ensure that each day is efficient and effective. Manage and maintain complex calendars, schedule internal/external meetings, appointments, conference calls and special events - enter details, record minutes and action items, and gather materials for upcoming meetings. Making effective decisions when presented with multiple options for how to help the Exec Team progress with their multiple projects. Communicating with executives to help keep their priorities aligned with their goals. Coordinating itineraries and travel arrangements (air/ground travel, accommodations, etc.) as necessary. Support with managing receipts and expense report submissions. Oversee office supplies and equipment, ensuring a well-organized work environment. January 2013 – December 2016

Senior Executive Assistant ABS Group Houstont, TX Managed Executive calendar and travel plans; confidential correspondence; arranging meetings, contracts, document prep, research, editing etc. Assist with planning corporate events & marketing Researching, prioritizing, and following up on incoming issues and maintaining confidentiality. Attending meetings and taking and distributing meeting minutes. Acted as a point of contact between the Managing Partner's office and internal departments. Managed a variety of special projects for the Managing Partners. Provide administrative support such as note-taking, spreadsheet creation, running weather data, and other tasks (e.g., drafting documents, comparative analysis, presentations) using AI to assist when applicable. EDUCATION

June 2015

Bachelor of Science in Information Technology University Of Phoenix Online

● Certified Administrative Professional

● Salesforce Administrator

● Public Notary

SKILLS

● Microsoft NAV Dynamics

● Accounting

● State & federal tax codes

● Google Suite

● Calendar Management

● Microsoft Excel

● Customer Service

● SAP

● Reconciling

● Compliance

● Leadership

● Research Expertise

● Organizational Skills

● Sharepoint

● Budgeting

● CRM Software

● Bookkeeping

● Exceptional communication

● Typing

● Project Management

● Technical Skills

● Vendor Management

● Documentation

● Analysis

● Collaboration

● Problem Solving

● Time Management

● Expense Reporting

● Personal Assistant Experience

● Editing

● Microsoft Office Products

● Writing

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