Administrative Assistant P T

Danita JD

Jackson

SUMMARY

Administrative professional with many years of experience building relationships with a broad and diverse group of individuals, who has excellent organizational and interpersonal skills and a commitment to manage tasks and team-build.

EXPERIENCE

PRIME THERAPEUTICS LLC, Eagan, MN 2005 – 2024

IT Infrastructure & Operations – Eagandale/Prime Landing (01/30/17–09/06/24)

• Administrate support to VP Infrastructure, VP Chief Data OTicer, AVP Enterprise Architecture, and assisted with 4 other VPs – answered phones, responded to requests for VP managers.

• Meetings - opened meetings via introductions, recorded, and a few times posted in SharePoint.

• Calendar management – coordinated for 3 main VP’s and assisted with 4 other VPs, responsible for accepting/declining/moving in advance, and helped their teams with availabilities.

• Signatures – arranged signatures in PDF

• Concur Management - managing department spending and organized travel for team

• Facilitated the Onboarding of 365 software by mailing USB’s and maintained the list of oT-site staT who uploaded the software to their home systems.

• Room Reservations - set up meeting room arrangements, caterings, and badging, as needed.

• New Hire Contract – set up NHs in Workday/Connect On-line for department work, and seating.

• Timecards – Approved FTE staT timecards.

• Distribution Lists - managed VP StaTs distribution lists.

• Outings – planned department outings

• Back up – to SR Admin.

Enterprise Reporting and Analytics Administrative Assistant – Normandale (09/21/15 – 1/30/17)

• Calendar Coordination – coordinated and set meetings directly on calendars

• Room Reservations – set room reservations for meetings

• Concur Management - managing department spending and organized travel for team

• Facilitated the Onboarding – in ServiceNow/PO system Apple Valley, MN - 651-***-****

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EDUCATION:

BA, Organizational Management and

Communications, Concordia University, St. Paul,

MN (May/2003)

AA, Business Administration, Brown College,

Minneapolis, MN (Mar/1988)

Certificate, Nursing Assistant/CPR, Technical

Vocational College, St. Paul, MN (Aug/1983)

Specialty Clinical Development Administrative Assistant – Normandale (5/5/14 – 09/21/15)

• Calendar Coordination – coordinated and set meetings directly on calendars for three VP’s

• Room Reservations – set room reservations for meetings for four departments

• Mailings – UPS Prepared and finalized shipment of Manufacture contracts

• Concur Management – entered all expenses made by management on Primes Corporate Card into Concur

Holistic Specialty Department Coordinator – Normandale (04/07/12- 5/5/14)

• Calendar Coordination – coordinated and set meetings directly on calendars for one VP and two Directors; all calendar interests came through me.

• PowerPoint Presentations – prepared some PowerPoint presentation for the VP

• Travel – called and organized travel for managers

• Room Reservations – set room reservations for meetings

• Mailings – UPS Prepared and finalized shipment of Manufacture contracts

• Catered Meetings – planned and decided food for large meetings

• Concur Management – entered all expenses made by management on Primes Corporate Card into Concur

• Kronos Timekeeping – managed the team’s timekeeping in Kronos for the VP Clinical Formulary Development Coordinator – Normandale (10/06 – 04/07/12)

• Calendar Coordination - Manage the calendar s and meetings for the Chief Clinical OTicer and 2 Directors.

• P&T Travel - Planned travel for 30+P&T Clients quarterly.

• P&T Travel Reimbursements - request purchase orders and check requests for members who traveled for P&T

• P&T Book Preparation – Coordinated, and bound 50+ books and CD requests for Quarterly P&T Meetings

• P&T Edit and Format – Reviewed and edited Chapter Reviews, Monographs; Documents needed for P&T books

• Room Reservations – set room reservations for meetings for four departments and for P&T

• Catered Meetings - Work with Hotel Managers for guest accommodations and food planning for 50+ P&T participants.

• Honorariums – Set up Honorariums for the Directors/Doctors who attended the quarters P&T

• Subscriptions/ Fees - Prepare department subscriptions, memberships and business meetings in Concur, and managed

• Procedure Manual – Assembled and maintained the department’s P&T Procedure Manual

• Tracked Department Costs - Maintained Clinical Directors department costs for budget purposes Claims Analyst – Eagan (05/09/05 – 10/27/06)

• Open, analyze and process pharmacy claim receipts mailed in by members or clients. PROSTAFF, St. Paul, MN 2003 – 2004

• PRIME THERAPEUTICS LLC - O[ice Coordinator – Eagan (06/14/04 – 05/06/05) OTice Coordinator for HCSC: Often under strict timelines arranged travel and lodging for management and staT, coordinated P&T documentation, change formulary papers, set meetings arraignments, managed Client Reports, helped maintain Acc Mgmt. Escalated Issues spreadsheet, maintained Message Board for Clinical, Clerical back-up for Sr. Management, Front Desk back-up, Back-up for Clinical Coordinator, dictated minutes of meetings, United Way Volunteer, other duties as assigned.

• PROSTAFF - Receptionist - DT St. Paul (06/1/04 – 06/07/04)

• CHS - Data Entry Specialist – Eagan (04/22/04-05/27/04)

• RBC DAIN RAUSCHER - O[ice Assistant – DT St. Paul (02/16/04 - 02/20/04, 03/08/04-3/26/04)

• HEALTHPARTNERS – Medical O[ice Assistant II, Family Practice – Minnetonka (01/20/04 – 02/06/04, 09/03/03 – 01/05/04)

WELLS FARGO, Minneapolis, MN 2000-2003

• Administrative Assistant III/Audit Services (9/00 – 2/03) AMERICAN EXPRESS FINANCIAL ADVISORS, Minneapolis, MN 1999-2000

• Administrative Assistant II/Trust Operations (11/99 – 8/00) HENNEPIN COUNTY, Minneapolis, MN 1994 – 1999

• O[ice Specialist III/District Court (7/97 – 11/99)

• O[ice Specialist II/Commercial Hazardous Waste (10/94 – 7/97) MARSHALL FIELD’S, Minneapolis and St. Paul, MN 1984 – 1994

• Records Administrator/Human Resources/Downtown Minneapolis (3/89 – 10/94)

• Receptionist/Human Resources/Downtown Minneapolis (11/88 – 3/89)

• Sales Support/Downtown St. Paul (12/85 – 11/88)

• Sales Associate/Downtown St. Paul (9/84 – 12/85) COMPUTER SKILLS/LEVEL OF UNDERSTANDING

• Lotus Notes - Advanced

• Outlook – Advanced

• Concur – Advanced

• Microsoft 360 - Advanced

• Workday – Advanced

• SharePoint - Beginner

• AS400/RxClaims - Intermediate

• Workday - Advanced

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