Accounts Payable Office Manager
Resume:
Veronica Harris
Longwood, FL *****
**********@*****.***
Hardworking and detail-oriented administrator with over 5 years of experience in accounting and administrative roles. Proficient in managing daily office operations, coordinating meetings, and maintaining confidential records. Skilled in financial management, including accounts payable and receivable, and experienced in using accounting software systems. Proven ability to streamline processes and improve efficiency.
Work Experience
Office Manager
Dec construction-Orlando, FL
November 2023 to October 2024
• Managed daily office operations, including scheduling appointments, coordinating meetings, and handling correspondence
• Developed and implemented efficient filing systems to improve document organization and retrieval
• Coordinated office moves and renovations, successfully minimizing downtime and disruptions to workflow
• Maintained confidential employee records, ensuring compliance with privacy regulations
• Prepared reports on office expenses, budget variances, and operational performance for senior management review
• Negotiated contracts with vendors for office supplies/services to secure cost-effective solutions without compromising quality or service levels
• Developed standardized procedures for administrative tasks such as travel arrangements, expense reporting, and meeting coordination
• Streamlined the invoice processing system by implementing an automated software solution resulting in a XX% reduction in processing time
Accountant
Global Travel International-Maitland, FL
October 2019 to June 2021
• Managed accounts payable and receivable processes, accurately recording transactions and resolving discrepancies
• Performed monthly bank reconciliations to verify the accuracy of financial data
• Maintained accurate records of fixed assets, including depreciation schedules and asset valuations
• Monitored cash flow activities to ensure sufficient funds were available for daily operations
• Provided guidance on proper record-keeping practices to ensure compliance with regulatory requirements
• Reviewed vendor contracts to ensure favorable terms and conditions were negotiated
• Developed and maintained strong relationships with clients, vendors, and banking institutions
• Investigated discrepancies in financial records and implemented corrective actions as needed
• Closely monitored accounts receivable aging reports, following up on overdue payments promptly Accounting Clerk
Hilton-Orlando, FL
March 2015 to October 2019
• Performed daily financial transactions, including accounts payable and receivable, ensuring accuracy and timeliness
• Managed vendor invoices and reconciled discrepancies to maintain accurate financial records
• Assisted in the preparation of monthly financial statements by compiling data and generating reports
• Maintained organized filing system for invoices, receipts, and other financial documents
• Prepared journal entries for month-end closing procedures, ensuring proper allocation of expenses
• Utilized accounting software systems (e.g., QuickBooks) to record financial transactions accurately
• Reconciled general ledger accounts on a regular basis to ensure accuracy of financial data
• Generated aging reports for outstanding customer invoices, facilitating timely collections efforts
• Monitored inventory levels and coordinated with purchasing department to replenish supplies as needed
• Maintained confidentiality of sensitive financial information at all times Inventory Specialist
United States Armed Services-Fort Cavazos, TX
August 2004 to December 2008
• Led a team of XX soldiers in combat operations, ensuring mission success and the safety of personnel
• Managed logistics operations including transportation, supply chain management, and equipment maintenance for a battalion of XX soldiers
• Processed and prepared shipping documents, including bills of lading, invoices, and customs forms
• Verified accuracy of shipment contents by comparing information on packing slips with purchase orders
• Utilized inventory management software to track and monitor incoming and outgoing shipments
• Maintained organized filing system for shipping records, ensuring easy retrieval when needed
• Inspected packages for damage or discrepancies before accepting them from carriers
• Resolved shipment issues such as incorrect addresses or missing items in a prompt and efficient manner
• Communicated effectively with customers regarding order status updates, tracking numbers, and delivery timelines
• Collaborated with purchasing department to ensure accurate product availability for upcoming orders
• Performed regular inventory counts to reconcile physical stock levels with system records Education
Associate's degree in Medical Billing & Coding
Nova Southeastern University - Longwood, FL
January 2001 to May 2003
Skills
• General Ledger Accounting
• Accounts Payable
• Bank Reconciliation
• Office Management
• General Ledger Reconciliation
• Journal Entries
• Balance Sheet Reconciliation
• Purchasing
• Accounting
• QuickBooks
• Accounts Receivable
Awards
Honor Graduate
October 2006
United States Armed Forces
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