Payroll Consultant Operations

Rhonda Stephenson

Nashville, TN

615-***-**** ************@*******.***

Professional Summary

Accomplished Payroll Consultant with over 20 years of expertise in payroll management, tax compliance, and leadership in multi-state operations. Proven success in optimizing payroll processes for large, diverse workforces while ensuring strict compliance with federal, state, and local regulations. Adept at leading and developing payroll teams, implementing advanced payroll systems, and improving efficiency. Highly skilled in managing complex payroll operations, providing analytical insights, and maintaining high standards of accuracy. Dedicated to delivering consulting expertise that enhances payroll functions, compliance, and team performance.

Technology Summary

Payroll Software: ADP Workforce, Ceridian, WorkDay, Kronos, Paylocity, Paychex

Financial Systems: MAS90, Great Plains, Exponent

Timekeeping Systems: eTime, Kronos, PayMaxx

Reporting & Collaboration Tools: MS Office (Word, Excel, PowerPoint, Outlook), Google Sheets, Smart Sheets

Core Skills

Over 10 years of payroll management

Basic accounting skills

Experience with multiple entities and Multi State Payroll

Attention to detail

Expertise in state, local, and SUI tax set ups and closures

Strong analytical and problem-solving skills

Solid understanding of labor laws and payroll compliance

Payroll processing and management for large employee bases across multiple payroll frequencies

Multi-state and Federal tax expertise, including registration, filings, and audits

Team leadership and development for payroll teams (up to 10 payroll processors)

Benefits and HR administration, including compliance with legal and regulatory requirements

Financial reporting, general ledger reconciliation, and year-end payroll procedures

Security and internal controls for payroll systems

Strong interpersonal, communication, and cross-functional collaboration skills

Education

Bachelor of Science in Human Resources Management

LaCrosse University

Accounting Studies

Nashville State Technical Institute

Certifications & Memberships

Member, American Payroll Association (APA)

Professional Experience

Payroll Consultant Vaco

December 2023 – August 2024 (Contract Ended)

Led payroll operations for 12 practices under unique FEINs, transitioning them to a unified corporate biweekly payroll schedule.

Ensured accurate payroll tax compliance, established state-specific tax IDs, and resolved compliance issues.

Trained payroll teams to implement the best practices, ensuring smooth operation of payroll functions.

Consultant/Contractor Stephenson Consulting

January 2023 – December 2023

Managed payroll processing for clients, including multi-state payroll operations and tax matters.

Ensured client compliance with legal guidelines, handling all payroll tax filings and reporting.

Associate Director of Payroll HelloFresh

April 2021 – October 2022

Managed a payroll team of 8, developed payroll processes for 15,000+ employees using ADP and SmartCompliance.

Established internal controls and compliance procedures to ensure regulatory adherence.

Payroll Consultant FosterThomas (Contract with HelloFresh)

September 2020 – April 2021

Led payroll operations for over 15,000 employees transitioned to a full-time role as Associate Director of Payroll.

Payroll Manager Premier Parking Company

April 2019 – August 2020

Directed payroll processing, including garnishments and state/local tax filings for company employees.

Coordinated payroll GL and produced detailed payroll reports for management teams.

Payroll Consultant

March 2016 – April 2019

Led payroll system conversions, including transitioning from Mosaic to Paylocity at Fast Pace Urgent Care.

Managed payroll projects for clients such as Tractor Supply, Komatsu, and Carlisle Manufacturing.

Payroll Manager Medhost, Inc.

2013 – 2016

Processed payroll for 850 employees and resolved complex payroll issues.

Ensured compliance with multi-state tax laws and implement necessary controls and reporting procedures.

Payroll Manager Patriot Medical - Sodexo Clinical

2005 – 2013

Managed payroll for 500 employees, ensuring tax compliance for both weekly and semi-monthly payroll schedules.

Payroll Tax Analyst Deloitte

1998 – 2005

Processed payroll taxes for over 40,000 employees, handling multi-state filings and complex tax accounts.

Managed quarterly unemployment, state, and local tax filings across US territories.

Contact this candidate